Project Coordinator-LOC 38th OR Perioperative Services-Day Shift (35 Hours)

NYU Langone Health; New York (NY); On-site; USD 66,000 - 92,000; Full time

Job summary

NYU Langone Health is seeking a Project Coordinator for Perioperative Operations (Day Shift). The role supports perioperative initiatives by developing and implementing programs across the perioperative space and coordinating with multiple campuses.

Strong project management and data analysis skills are essential. The successful candidate will assemble project plans, track timelines, assess risks, and prepare executive updates for senior leadership while collaborating with stakeholders to drive

Qualifications

• Bachelor degree or equivalent in business administration, health care administration or related field.
• Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint and Outlook).
• Effective oral, written communication and interpersonal skills.

Responsibilities

• Assemble and maintain project plans and documentation of project and/or program progress.
• Coordinate enterprise-communication with impacted areas and act as advisor across campuses.
• Balance diverse opinions and manage to project results for the organization.
• Build and promote constructive working relationships and provide data-driven assessments.
• Prepare and deliver presentations, analyses, and recommendations for process improvement to periop leadership.
• Assist in development of new programs and projects, scope feasibility analysis, and resource estimation.
• Translate operational goals into measurable project deliverables and track progress.
• Perform ad hoc data analysis to support project planning and present findings clearly.
• Identify recurring operational issues and propose solutions; escalate as needed.
• Organize, prioritize, and expedite departmental workflows; manage meeting objectives and action items.
• Use project management tools to track milestones and portfolio status for leadership.

Skills

Microsoft Office

Communication skills

Time management

Teamwork

Education

Bachelor degree in business administration or health care administration or related field

Job description

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. For the fourth consecutive year, Vizient Inc. ranked NYU Langone No. 1 for quality care in the nation and U.S. News & World Report recently placed 12 of its clinical specialties among the top 10 in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Project Coordinator-LOC 38th OR Perioperative Services-Day Shift (35 Hours).
In this role, the successful candidate The Project Coordinator will support Perioperative Operations by contributing to the development, implementation and success of programs and operational initiatives across the perioperative space.

Job Responsibilities:

• Assemble and maintain project plans and documentation of project and/or program progress. Tasks include but are not limited to developing project charters, tracking to timelines, assessing and escalating risks and barriers, and developing executive-level status updates for senior leadership.
• Coordinate enterprise-communication with impacted areas, serves as an advisor across campuses as related projects arise. Assess impact of changes/projects on various stakeholders and draft appropriate communication accordingly. Serve as point of contact on key changes and advise periop leadership on impact.
• Able to balance diverse opinions from all levels of while managing to project results for the good of the organization. Weigh competing priorities and opinions, synthesize information and make recommendations when appropriate to guide periop leadership in decision-making.
• Build and promote constructive working relationships with all stakeholders, using good judgement to provide objective recommendations. Provide data-driven assessments and recommendations.
• Prepare and deliver presentations, analyses, and recommendations for process improvement to periop leadership.
• Assists in the development of all new programs and projects as directed by Periop Operations. Contribute to scoping and feasibility analysis for new programs, such as workflow design, resource estimates, and implementation approach. Recommend project structure, team composition, and success metrics. Identify operational barriers and propose mitigation strategies before launch.
• Assists in the development and execution of stated goals and objectives for Periop Operations. Translate operational goals into measurable project deliverables and track progress against them. Recommend adjustments to tactics when data shows a goal is at risk. Report on goal attainment and impact to leadership.
• Perform ad hoc data analysis to support project planning as needed. Independently determine appropriate data source, fields, and methodology to address questions. Translate findings into clear recommendations and present via email or oral communication.
• Recognizing routine problems and recommending suggestions, ideas, and solutions. Identify recurring operational issues (e.g., delays in room turnover, supply shortages, scheduling conflicts) and investigate causes. Develop and recommend solutions, and decide which can be implemented directly versus escalated. Follow up to assess whether the solution worked and adjust as needed.
• Organizing, prioritizing, and expediting departmental workflows. Prioritize competing project demands and deadlines based on operational and patient-care impact, without direct instruction
• Gathers, enters, and/or updates data to maintain reports and databases, as appropriate.
• Facilitate project team meetings by providing administrative support as needed, including setting meeting objectives/agendas, noting key decisions, and following up on action items. Determine meeting objectives and agendas, and lead discussions to drive decisions. Hold owners accountable for deliverables and elevate overdue items.
• Use standardized project management tools to track key milestones, owners, and target completion dates. Assess critical-path dependencies and flag risks to timelines. Assign or recommend owners and revise target dates based on progress and resource availability. Report portfolio status to leadership to support resource and prioritization decisions
• Performs other related duties in support of perioperative operations goals

Minimum Qualifications:
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.

Preferred Qualifications:
Project/Program management experience preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $91,932.72 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here