Project Coordinator Level 3

DivIHN Integration Inc; Newton (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

DivIHN Integration Inc is seeking a Project Coordinator Level 3 to work onsite in Newton, NC. You will provide administrative and coordination support to project teams to ensure resources, timelines, scope, and budgets are managed across the project lifecycle.

This role involves scheduling, interviewing, onboarding, procurement, tracking, reporting, and documentation. Strong MS Office and PM tool familiarity are required.

Qualifications

• Bachelor's or higher required in related field.
• Minimum 3 years supporting Project Managers and procurement.
• PM certifications preferred.

Responsibilities

• Provide administrative support to Project Managers and teams.
• Assist in project scheduling, resource coordination and meetings.
• Coordinate with vendors and contractors for procurement.
• Track budgets, expenses and prepare reports.
• Maintain project documentation and minutes.
• Prepare agendas and capture action items in meetings.
• Support onboarding and interviewing of resources.
• Ensure document version control and confidentiality.

Skills

Microsoft Office

Communication skills

Scheduling

Documentation

Vendor coordination

Education

Bachelor's or Diploma in Business Administration / Project Management

Tools

MS Project

Asana

Jira

Job description

Title: Project Coordinator Level 3

Location: Onsite at Newton, NC

Duration: 12 Months with possible extension

Schedule: Monday to Friday, 8 AM - 5 PM (May require occasional overtime to meet project deadlines)

Travel: Light travel may be required, Occasional travel to another plant 20 mins away from Trivium (Expense will be covered)

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Description

The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget.
This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle.
This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion.

Key Responsibilities

• Provide administrative support to Project Managers and project teams
• Support internal departments with administrative tasks
• Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
• Schedule meetings, appointments, and manage calendars
• Assist with interview schedule arrangements and communications with internal recruiting agents
• Assist with project procurement supporting full lifecycle from order entry to invoice resolution
• Track existing orders, provide updates and proactively resolve delays
• Communicate and coordinate with vendors and contractors
• Support budget tracking and expense reporting
• Assist with data entry, record-keeping, and database management
• Coordinate project meetings, prepare agendas, take minutes, and track action items
• Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
• Monitor project timelines and highlight potential risks or delays
• Communicate project updates to stakeholders as required
• Support compliance with company policies, procedures, and project standards
• Maintain project filing systems and ensure document version control
• Handle confidential information with professionalism
• Perform other administrative duties as assigned

Top skills/requirements:

• Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others.
• Minimum of 3 years' experience supporting Project Managers and procurement processes, also project coordination experience.

Required Skills and Qualifications

• Diploma or Bachelor's degree in Business Administration, Project Management or a related field; not High school diploma.
• Proven experience in an administrative or project support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
• Proven experience in an administrative or office support role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Dynamic Collaboration
• Office Administrator
• Conflict Resolution
• Effective Time management
• Interpersonal skills

Preferred Qualifications

• ERP experience SAP or similar
• SAP is Plus
• Familiarity with basic accounting or HR support tasks
• HR Admin/Onboarding experience is preferred(If not we can train)
• Customer service experience
• Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
• Experience working in engineering or corporate project environments
• Experience using office management software and databases
• Knowledge of basic budgeting and financial tracking

Key Competencies

• Organization and planning
• Problem-solving
• Team collaboration
• Adaptability
• Confidentiality and professionalism
• Time management
• Professionalism and discretion
• Reliability
• Adaptability

Department

Project Management / Operations

Reports To

Project Manager / Program Manager

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.