Project Coordinator (Kei Concepts - HQ)

Kei Concepts; Huntington Beach (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Employee dining discounts

Job summary

Kei Concepts is seeking a Project Coordinator – Projects & Implementation to support company projects across new restaurant openings, post-opening follow-up, construction coordination, and other cross-department initiatives.

The ideal candidate will be highly organized, proactive, and able to maintain project trackers, collect updates, and prepare meeting notes. In-office base with potential limited work-from-home flexibility after training.

Qualifications

• 1–3 years of experience in project coordination, restaurant operations, administration, construction coordination, hospitality, or a related field.

Responsibilities

• Maintain Project Management boards and project trackers for assigned projects.
• Track open items, owners, due dates, next steps, pending decisions, and project risks.
• Follow up with internal departments, vendors, and Field teams.
• Support new restaurant opening and post-opening project follow-up.
• Help organize layout, equipment, construction, and Field feedback updates.
• Support communication between Field Operations Team, Concepts Development Team, Marketing, IT, Accounting, vendors, and leadership.
• Prepare meeting notes, project recaps, and action-item lists.
• Support Standard Operating Procedure rollouts, software launches, packaging projects, catering projects, and other company initiatives.
• Collect files, quotes, invoices, photos, plans, vendor updates, and approval records for reference.
• Escalate delays, missing information, and decision-needed items to leadership.
• Keep project communication clear, organized, and easy for others to follow.

Skills

Project coordination

Restaurant operations

Cross-department collaboration

Vendor coordination

Construction coordination

Field operations

Tools

Monday.com

Teams

Excel

Google Drive

SharePoint

Job description

Huntington Beach, CA, US

Salary Range: $31.00 To $36.00 Annually

Project Coordinator – Projects & Implementation

Company: Kei Concepts
Location: Orange County, CA
Job Type: Full-Time, Non-Exempt
Compensation:$31–$36 per hour, based on experience

About the Role

Kei Concepts is looking for a Project Coordinator – Projects & Implementation to support company projects across new restaurant openings, post-opening follow-up, construction coordination, Field layout planning, equipment planning, Standard Operating Procedure rollouts, software launches, packaging projects, catering projects, and other cross-department initiatives.

This role is ideal for someone who is highly organized, detail-oriented, proactive with follow-up, and interested in growing into a stronger project leadership role. The Project Coordinator will help maintain project trackers, collect updates, prepare meeting notes, follow up on open items, and make sure project information is clearly documented and easy for the team to understand.

The right candidate should be comfortable working with restaurant Field teams, vendors, and internal departments. Restaurant operations experience is preferred, but we are open to training the right person who is organized, proactive, and willing to learn.

Key Responsibilities

• Maintain Project Management boards and project trackers for assigned projects.
• Track open items, owners, due dates, next steps, pending decisions, and project risks.
• Follow up with internal departments, vendors, and Field teams.
• Support new restaurant opening and post-opening project follow-up.
• Help organize layout, equipment, construction, and Field feedback updates.
• Support communication between Field Operations Team, Concepts Development Team, Marketing, IT, Accounting, vendors, and leadership.
• Prepare meeting notes, project recaps, and action-item lists.
• Support Standard Operating Procedure rollouts, software launches, packaging projects, catering projects, and other company initiatives.
• Collect files, quotes, invoices, photos, plans, vendor updates, and approval records for reference.
• Escalate delays, missing information, and decision-needed items to leadership.
• Keep project communication clear, organized, and easy for others to follow.

Qualifications

• 1–3 years of experience in project coordination, restaurant operations, administration, construction coordination, hospitality, or a related field.
• Strong organization and follow-up skills.
• Clear written and verbal communication.
• Comfortable using project trackers, Monday.com, Teams, Excel, Google Drive, SharePoint, or similar tools.
• Ability to work with multiple departments and manage changing priorities.
• Restaurant, hospitality, construction, or operations experience preferred.
• Must be detail-oriented, professional, and willing to learn.

Ideal Candidate

The ideal candidate is organized, reliable, and comfortable asking questions when something is unclear. This person should be strong with documentation, follow-up, and communication. They should be able to work with Field managers and vendors while learning Kei’s project process, restaurant opening process, construction coordination, layout planning, Standard Operating Procedure rollout, and implementation structure.

Work Schedule

This is primarily an in-office and Field-support role based in Orange County, CA. The position requires regular in-person collaboration with leadership, Field teams, vendors, and restaurant locations.

After training and based on business needs, performance, and project schedule, eligible team members may have the opportunity for limited work-from-home flexibility.

Kei Concepts offers a supportive and growth-focused work environment with opportunities to be involved in new restaurant openings, brand development projects, and company-wide initiatives.

Eligible team members will receive medical, dental, and vision insurance, paid time off, employee dining discounts across Kei Concepts restaurants, and opportunities for career growth and internal promotion.

This role also provides hands-on exposure to restaurant operations, construction coordination, project implementation, and cross-department collaboration, with visibility to leadership and the opportunity to contribute to the growth of multiple restaurant brands.