Project Coordinator, JOBID: ZR_2590_JOB,

Great Hire Staffing; California; On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical insurance (Company pays 90% of

Dental & vision

Paid time off

Paid holidays

Job summary

Great Hire Staffing is seeking a highly organized Project Coordinator to support daily project operations from setup through field preparation. The role requires proactive follow-up, clear communication with multiple stakeholders, and the ability to manage several priorities in a fast-paced environment.

The ideal candidate will coordinate project packets, manage RFIs and submittals, and track drawings while ensuring all parties stay aligned on scope and schedule.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and follow-up skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Ability to work in a fast-paced environment and prioritize effectively.
• Experience with Bluebeam is a plus.

Responsibilities

• Coordinate project setup and maintain document control (packets, proposals, drawings).
• Track submittals, approvals, revisions, and distribute to stakeholders.
• Serve as central liaison between internal teams and external partners.
• Assist with material ordering and pre-construction coordination.
• Coordinate with field teams to ensure complete documentation before mobilization.
• Support managers with shifting priorities and deadlines.

Skills

Organizational skills

Multitasking

Communication

Follow-up

Microsoft Office

Bluebeam

Fast-paced environment

Detail-oriented

Problem-solving

Tools

Bluebeam

Job description

Job Description

We are seeking a highly organized, adaptable, and proactive Project Coordinator to support daily project operations. This role centers on coordinating multiple active projects, ensuring they move smoothly from initial setup through submittals, ordering, and field preparation.

The ideal candidate can take direction well, think on their feet, and manage several priorities at once in a fast‑paced environment. Strong communication, attention to detail, and consistent follow‑up with internal teams and external partners are essential for success.

Requirements

Project Setup & Document Control

• Initiate new projects by sending introductory emails and assembling complete project packets (proposals, take‑offs, purchase orders, specifications, drawings).
• Maintain and update project information in Monday.com.
• Track and distribute project updates including RFIs, addenda, and revised drawings.

Submittals (Core Function of Role)

• Monitor submittal status, approvals, and revisions to ensure timely turnaround.
• Distribute returned submittals to detailers and Project Managers.
• Keep organized, accurate records of all submittals and approvals.

Communication & Coordination (Critical to Success)

• Serve as the central coordinator between internal teams (Project Managers, Estimating, Detailers) and external partners (General Contractors, Steel Erectors, Suppliers).
• Communicate and reinforce deadlines for detailing, submittals, and bill‑of‑material delivery.
• Maintain consistent follow‑up to obtain required dates, drawings, and approvals.
• Proactively track outstanding items to prevent delays.
• Ensure all parties remain aligned on current drawings, scope, and schedule.
• Support Project Managers with assigned tasks and shifting priorities.

Ordering Support & Pre‑Construction Coordination

• Gather required documents for material ordering, including approved submittals and for‑construction drawings.
• Send order confirmation emails to trade partners and communicate schedule impacts when needed.
• Assist with internal review of documents prior to order placement.

Field Preparation Support

• Coordinate with detailers to obtain field‑use drawings and accessory material lists.
• Ensure field teams receive accurate, complete documentation before mobilization.

Key Focus (What We Need This Person to Excel At)

• Strong follow‑up and accountability
• Clear, professional communication with multiple stakeholders
• Ability to gather complete and accurate information early
• High attention to detail in document management
• Proactive problem‑solving to avoid downstream issues
• Ability to take direction and quickly adapt to changing priorities
• Thinking on their feet in a fast‑moving environment

Qualifications

• Strong organizational and multitasking abilities
• Excellent communication and follow‑up skills
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Ability to work in a fast‑paced environment and prioritize effectively
• Experience with Bluebeam is a plus
• Willingness to learn industry processes and grow within the role

What We’re Looking For

• Someone proactive who doesn’t require micromanagement
• Detail‑oriented with strong follow‑through
• Comfortable communicating with both field teams and office staff
• Quick thinker who can adapt to shifting priorities
• Eager to learn and grow within the company

Benefits

COMPENSATION

• Salary: $55,000 annually
• Compensation review after initial 120‑day training period, with opportunity for increase
• Medical insurance: Company pays 90% of the premium for the base plan (employee + dependents)
• Dental & vision: Offered, employee‑paid
• PTO: Accrued after introductory period
• Paid holidays: Company‑observed holidays throughout the year

Schedule

• Mon–Thu: 8:00 AM – 4:30 PM (30‑min lunch)
• Fri: 7:00 AM – 3:30 PM (30‑mi