Project Coordinator - Japanese Bilingual

Pasona N A, Inc.; New York (NY); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance: 80%

OMNY card for NYC transit

Job summary

Pasona N A, Inc. in New York City is seeking a Project Coordinator fluent in English and Japanese. The role ensures planning, budgeting, and logistics for theater, film, and events production. On-site Manhattan work hours Monday to Friday, with a comprehensive benefits package.

Responsibilities include coordinating talent, contracts, websites and communications, and supporting HR-related tasks while maintaining high service quality across projects.

Qualifications

• Bachelor's degree required.
• 3 years of relevant administrative or coordinating experience preferred.
• Proficiency with Word, Excel, and PowerPoint.
• Excellent numeracy and attention to detail.
• Ability to multitask and thrive in a demanding environment.
• Bilingual English/Japanese written and spoken communication.

Responsibilities

• Plan, coordinate, execute, and review all aspects of event production activities including budgeting, PR/marketing, logistics, staffing, venue coordination, and program implementation.
• Develop and monitor project timelines; ensure milestones and objectives are achieved on time.
• Design, implement, and monitor budget models; forecast future budget needs.
• Manage fundraising processes to meet budget objectives.
• Track expenses, create reports, and process invoices.
• Coordinate Board materials, meetings, minutes, and follow-up actions.

Skills

Bilingual English/Japanese

MS Office

Budgeting & numbers

Education

Bachelor's degree

Tools

MS Office

Job description

NY-based theater, film and events production company seeks a Japanese bilingual Project Coordinator.

Position Title:

Project Coordinator

Language:

English and Japanese fluency required

Salary:

$66,300 Annual / Exempt

Location:

Manhattan, NY (on-site)

Work Hours:

Monday to Friday, 10:00am to 6:00pm

Benefits:

• Medical, Dental, Vision Insurance: Company pays 80%
• OMNY card provided for NYC public transportation

Job Description:

• Plan, coordinate, execute, and review all aspects of assigned event production activities, including but not limited to budgeting, public relations and marketing, logistics, event staffing, venue coordination, and program implementation
• Develop, monitor, and revise project timelines and ensure milestones and objectives are achieved in a timely manner
• Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs
• Manage and execute all aspects of project associated fundraising processes to meet budget objectives
• Manage and monitor event expenses, create expense reports and process invoices
• Coordinate administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions
• Coordinate the participation of invited talent, artists, performers, and guests, including but not limited to communication with the agents and/or managers, assisting with visa arrangements, and attending rehearsals and performances as necessary
• Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.
• Conduct market research, gather information, negotiate and execute contracts with suppliers
• Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality
• Proactively and effectively handle issues and troubleshoot any on-site problems on event day
• Conduct pre-event and post-event evaluations and report on outcomes
• Provide responsive day-to-day operational and administrative support, including handling time-sensitive research requests, answering phones, monitoring and responding emails, managing office supplies, receiving couriers and messengers, and coordinating meetings internal and external meetings.
• Translate documents or interpret meetings between English and Japanese
• Coordinate the purchases and shipments of corporate gifts
• Provide administrative support for human resources-related matters
• Perform other duties as assigned

Qualifications:

• Bachelor's degree
• 3 years of relevant work experience in an administration or coordinating position is preferred
• Proficiency in Office applications (Word, Excel, PowerPoint)
• Excellent numeracy skills with an attention to detail
• Ability to thrive in a demanding environment with multitasking competencies
• Bilingual with excellent writing, speaking and presenting skills in both Japanese and English
• Interest in Japanese culture and arts and/or theatrical shows is a plus
• Website/Editing and design skill is a plus