Project Coordinator IV (Sustainability)

Element Consulting; Los Angeles (CA); On-site; USD 115,000 - 135,000; Full time

Job summary

Element Consulting, Inc. in Los Angeles, CA seeks a Project Coordinator IV – Sustainability to support the BuildLACCD Sustainability Strike Team across capital projects from planning to closeout.

You will help manage budgets, funding verification, forecasts, and financial reporting while coordinating with district staff, CPTs, PMO, and other stakeholders. The role emphasizes proactive cost management, collaboration with the Strike Team Lead, and adherence to PMO SOPs for project establishment

Qualifications

• Minimum of five years of professional experience in engineering, project management, sustainability, cost management, or a related field.
• BS/BA degree in Engineering, Construction Management, Sustainability, or a related field.
• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, budgeting, and reporting.
• Proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint.
• Proficiency with enterprise-level PMIS systems (e.g., Proliance, Trimble Unity, or equivalent).
• Strong writing, analytical, organizational, and communication skills.
• Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities.

Responsibilities

• Provide day-to-day project coordination, cost management, and financial controls support to the team throughout the project lifecycle.
• Prepare, organize, and maintain project management documents, records, and communications.
• Coordinate financial documentation, funding verification, budgets, cost estimates, and reviews per SOPs.
• Coordinate with District personnel and stakeholders to verify budgets, funding, forecasts, and requirements.
• Support budget establishment, monitoring, transfers, and financial reporting with PMO Cost Analysts.
• Develop and maintain cost forecasts and ETCs; track CORs and funding availability.
• Monitor budgets, expenditures, encumbrances, and funding availability to identify risks.
• Ensure accuracy of budgets and forecasts per cost management procedures.
• Participate in change management and risk assessment to identify cost-related risks and mitigations.
• Perform monthly budget and cost reconciliations for month-end reporting.
• Coordinate with scheduling teams to assess cash flow effects on costs.
• Review financial reports and communicate variances and risks to stakeholders.
• Track contract POPs, balances, encumbrances, and funding.
• Coordinate invoice oversight and reconciliation for timely payments.
• Collaborate with PMO to validate budget data and dashboards.
• Gather completion data and update budget/forecast records as needed.
• Proactively identify funding issues that could delay procurement, contracts, or initiation.
• Support compliance with district requirements, SOPs, cost procedures, and bond funding.

Skills

Excel proficiency

MS Office proficiency

PMIS proficiency

Writing & communication

Independent work & multitasking

Education

BS/BA degree in Engineering, Construction Management, Sustainability, or related field

Job description

Position Description

The Project Coordinator IV – Sustainability provides project coordination, cost management, and financial controls support to the BuildLACCD Sustainability Strike Team throughout the planning, scoping, design, procurement, construction, commissioning, and closeout of sustainability and energy-related capital improvement projects across the Los Angeles Community College District (LACCD).

Working under the direction of the Sustainability Strike Team Lead, this position supports the Strike Team Cost Analyst, Project Managers and coordinates with District personnel, Campus Administration, College Project Teams (CPTs), Program Management Office (PMO), Program Controls, and other stakeholders to support project budget development, funding verification, cost forecasting, financial reporting, and project establishment.

The position supports Districtwide sustainability initiatives, including Energy Information Systems (EIS), Sustainability and Climate Action Roadmap, Building Management Systems (BMS), Central Plant and Local Building Decarbonization, Central Plant optimization, LED lighting upgrades, energy efficiency retrofits, renewable energy systems, Photovoltaic (PV), microgrids, Battery Energy Storage Systems (BESS), electric vehicle (EV) charging infrastructure, electrification, and other sustainability-related capital improvement projects.

• Provide day-to-day project coordination, cost management, and financial controls support to Strike Team Cost Analyst, Project Managers, and the Sustainability Strike Team throughout the project lifecycle.
• Prepare, organize, and maintain project management documents, records, correspondence, reports, and other project-related communications.
• Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews in accordance with established BuildLACCD PMO Standard Operating Procedures (SOPs).
• Coordinate with District personnel, CPTs, PMO, Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.
• Coordinate with CPTs and PMO Cost Analysts to support budget establishment, monitoring, budget transfers, and accurate financial reporting.
• Develop and maintain cost forecasts and Estimates-to-Complete (ETCs); track Change Order Requests (CORs), commitments, and funding availability.
• Monitor project budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks to identify potential shortfalls before they affect project delivery.
• Work with PMO Cost Analysts to verify the accuracy and integrity of project budgets and financial forecasts in accordance with established cost management procedures.
• Participate in change management and risk assessment meetings to identify cost-related trends, risks, exposures, and potential mitigation strategies.
• Perform monthly budget and cost reconciliations to support accurate month-end reporting and review expenditures across multiple funding sources.
• Coordinate with scheduling teams to assess cash flow and schedule performance impacts on costs, including variances, overruns, underruns, and forecasting concerns.
• Review financial reports, cost performance, and progress data; communicate material variances and potential financial risks to Project Managers and appropriate stakeholders.
• Track contract Periods of Performance (POP), contract balances, remaining encumbrances, and available funding.
• Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely and accurate payment processing.
• Collaborate with PMO to validate project budget data, support stakeholder dashboards, and maintain accurate program controls databases and financial reports.
• Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.
• Proactively identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.
• Support compliance with applicable District requirements, BuildLACCD PMO SOPs, cost management procedures, and bond funding requirements throughout project development and implementation.
• Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead.

Minimum Required Qualifications

• Minimum of five (5) years of recent professional experience in engineering, project management, sustainability, project controls, cost management, and/or a related field.
• BS/BA degree in Engineering, Construction Management, Sustainability, or a related field. Four additional years of qualifying experience beyond the minimum experience requirement may be substituted for the required education.
• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting.
• Proficiency in Microsoft Office applications, including Word, Outlook, and PowerPoint.
• Proficiency with enterprise-level Project Management Information Systems (PMIS), such as Proliance, Trimble Unity, or equivalent platforms.
• Strong writing, analytical, organizational, and communication skills.
• Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities.

Preferred Qualifications

• Experience supporting capital improvement projects within large public works or educational facility construction programs.
• Experience with project cost management, forecasting, Estimate-to-Complete (ETC) development, and funding verification.
• Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes.
• Familiarity with Division of the State Architect (DSA) design and construction processes.
• Experience supporting energy efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects.
• Familiarity with data visualization or analytics tools used for project cost and performance reporting (e.g., Tableau or equivalent).

Salary dependent on education and experience. Salary range: $115K-$135K

Why Choose Element Consulting?

Element Consulting is a construction management company dedicated to providing clients with responsible and innovative solutions to their project needs, from inception to completion. Based out of El Segundo, CA, the firm offers program, project, and construction management services. We invite you to join us in 'Bringing the Right Elements Together for Our Clients' Success.'