Project Coordinator IV (Sustainability)

CLMI Group; Los Angeles (CA); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Health Care Plan

401k with Matching

Paid Time Off

Disability & Life Insurance

Job summary

CLMI Group seeks a Project Coordinator IV (Sustainability) to support the BuildLACCD Bond Program across planning, design, procurement, construction, commissioning, and closeout of sustainability and energy projects in the LA area. The role emphasizes cost management, financial controls, and coordination with the Sustainability Strike Team, PMO, CPTs, and campus partners.

You will help develop budgets, verify funding, forecast costs, and maintain accurate financial reports, ensuring adherence to

Qualifications

• Minimum of five years of professional experience in engineering, project management, sustainability, cost management, or related field.
• BS/BA in Engineering, Construction Management, Sustainability, or related field.
• Advanced proficiency in Excel for financial modeling, budgeting, and reporting.
• Strong writing, analytical, and communication skills.

Responsibilities

• Provide day-to-day project coordination, cost management, and financial controls for capital projects.
• Prepare and maintain project management documents, reports, and communications.
• Support budget development, funding verification, and cost forecasting.
• Coordinate with stakeholders to verify budgets, funding, and financial requirements.
• Develop cost forecasts and track ETCs, CORs, and funding availability.
• Monitor budgets, encumbrances, and financial risks to prevent variances.

Skills

Project management

Sustainability

Cost management

Financial analysis

Communication skills

Writing skills

Education

BS/BA in Engineering or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Proliance PMIS

Trimble Unity PMIS

Job description

CLMI Group is looking for passionate construction and program management professionals to join our team! We value ambition, dedication, and innovation, and believe in building a network of talented individuals who share our commitment to making a difference.

Position Title:

Project Coordinator IV (Sustainability)

Location:

Los Angeles Community College District – Program Management Office (PMO), Los Angeles, CA. Candidates must be willing and able to work at any assigned LACCD college or site location and make site visits as project needs require.

Position Description:

This position is bond-eligible and is strictly limited to work associated with capital construction, modernization, and sustainability projects as defined under the BuildLACCD Bond Program. Duties performed under this position shall not include routine maintenance, repair, or operational tasks that fall within the responsibilities of facilities Maintenance & Operations (M&O). The scope of this role is exclusively tied to bond-eligible activities such as planning, design, construction, commissioning, and related project management functions necessary to deliver capital improvements consistent with LACCD’s Capital Construction Bond Program requirements and legal limitations governing bond fund expenditures.

The Project Coordinator IV – Sustainability provides project coordination, cost management, and financial controls support to the BuildLACCD Sustainability Strike Team throughout the planning, scoping, design, procurement, construction, commissioning, and closeout of sustainability and energy-related capital improvement projects across the Los Angeles Community College District (LACCD). Working under the direction of the Sustainability Strike Team Lead, this position supports the Strike Team Cost Analyst and Project Managers, and coordinates with District personnel, Campus Administration, College Project Teams (CPTs), the Program Management Office (PMO), Program Controls, and other stakeholders to support project budget development, funding verification, cost forecasting, financial reporting, and project establishment.

The position supports Districtwide sustainability initiatives, including Energy Information Systems (EIS), the Sustainability and Climate Action Roadmap, Building Management Systems (BMS), Central Plant and Local Building Decarbonization, Central Plant optimization, LED lighting upgrades, energy efficiency retrofits, renewable energy systems, Photovoltaic (PV) systems, microgrids, Battery Energy Storage Systems (BESS), electric vehicle (EV) charging infrastructure, electrification, and other sustainability-related capital improvement projects.

Duties:

• Provide day-to-day project coordination, cost management, and financial controls support to the Strike Team Cost Analyst, Project Managers, and the Sustainability Strike Team throughout the project lifecycle.
• Prepare, organize, and maintain project management documents, records, correspondence, reports, and other project-related communications.
• Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews in accordance with established BuildLACCD PMO Standard Operating Procedures (SOPs).
• Coordinate with District personnel, CPTs, PMO, Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.
• Coordinate with CPTs and PMO Cost Analysts to support budget establishment, monitoring, budget transfers, and accurate financial reporting.
• Develop and maintain cost forecasts and Estimates-to-Complete (ETCs); track Change Order Requests (CORs), commitments, and funding availability.
• Monitor project budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks to identify potential shortfalls before they affect project delivery.
• Work with PMO Cost Analysts to verify the accuracy and integrity of project budgets and financial forecasts in accordance with established cost management procedures.
• Participate in change management and risk assessment meetings to identify cost-related trends, risks, exposures, and potential mitigation strategies.
• Perform monthly budget and cost reconciliations to support accurate month-end reporting, and review expenditures across multiple funding sources.
• Coordinate with scheduling teams to assess cash flow and schedule performance impacts on costs, including variances, overruns, underruns, and forecasting concerns.
• Review financial reports, cost performance, and progress data; communicate material variances and potential financial risks to Project Managers and appropriate stakeholders.
• Track contract Periods of Performance (POP), contract balances, remaining encumbrances, and available funding.
• Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely and accurate payment processing.
• Collaborate with PMO to validate project budget data, support stakeholder dashboards, and maintain accurate program controls databases and financial reports.
• Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.
• Proactively identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.
• Support compliance with applicable District requirements, BuildLACCD PMO SOPs, cost management procedures, and bond funding requirements throughout project development and implementation.
• Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead.

Minimum Required Qualifications:

• Minimum of five (5) years of recent professional experience in engineering, project management, sustainability, project controls, cost management, and/or a related field
• BS/BA degree in Engineering, Construction Management, Sustainability, or a related field. Four (4) additional years of qualifying experience beyond the minimum experience requirement may be substituted for the required education
• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting
• Proficiency in Microsoft Office applications, including Word, Outlook, and PowerPoint
• Proficiency with enterprise-level Project Management Information Systems (PMIS), such as Proliance, Trimble Unity, or equivalent platforms
• Strong writing, analytical, organizational, and communication skills
• Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities

Preferred Qualifications:

• Experience supporting capital improvement projects within large public works or educational facility construction programs
• Experience with project cost management, forecasting, Estimate-to-Complete (ETC) development, and funding verification
• Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes
• Familiarity with Division of the State Architect (DSA) design and construction processes
• Experience supporting energy efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects
• Familiarity with data visualization or analytics tools used for project cost and performance reporting (e.g., Tableau or equivalent)

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The salary range for this position is $115,000–$125,000.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• 401k Matching
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term / Long Term Disability / Life