Project Coordinator IV (Sustainability)

O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management; Los Angeles (CA); On-site; USD 117,000 - 122,000; Full time

Benefits offered by this job

Full benefits

W2 employment

Job summary

O2EPCM, Inc. is seeking a Project Coordinator IV – Sustainability in Los Angeles to support BuildLACCD’s energy projects across planning, scoping, design, procurement, construction, and closeout phases.

You will coordinate with PMO, CPTs, and district teams to verify budgets, funding, and forecasts, ensuring financial controls and reporting align with SOPs and program goals.

Qualifications

• Minimum of five years of professional experience in engineering, project management, sustainability, project controls, cost management, or related field.
• BS/BA degree in Engineering, Construction Management, Sustainability, or related field; four additional years may substitute for education.

Responsibilities

• Provide day-to-day project coordination, cost management, and financial controls support to the Sustainability Strike Team throughout project lifecycle.
• Prepare, organize, and maintain project management documents and communications.
• Coordinate budget establishment, funding verification, cost estimates, and required reviews per SOPs.
• Verify project budgets, available funding, cost estimates, forecasts, and financial requirements with stakeholders.
• Support budget transfers, monitor costs, and ensure accurate financial reporting.
• Develop and maintain cost forecasts and ETCs; track CORs and funding availability.
• Monitor budgets, expenditures, contract balances, encumbrances, and financial risks.
• Ensure accuracy of budgets and forecasts with PMO Cost Analysts and adherence to cost management procedures.
• Participate in change management and risk assessment meetings to identify cost-related risks and mitigation strategies.
• Perform monthly budget and cost reconciliations and review expenditures across funding sources.

Skills

Excel proficiency

Strong communication

Analytical skills

Organizational skills

Project management

Education

BS/BA in Engineering or related field

Tools

Proliance (PMIS)

Trimble Unity

Job description

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.

Salary Range: $117,000 - $122,000

Type: Full-Time

Employee Benefits:

NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.

Position Description:

Position Description:
The Project Coordinator IV – Sustainability provides project coordination, cost management, and
financial controls support to the BuildLACCD Sustainability Strike Team throughout the planning,
scoping, design, procurement, construction, commissioning, and closeout of sustainability and
energy-related capital improvement projects across the Los Angeles Community College District
(LACCD).

Working under the direction of the Sustainability Strike Team Lead, this position supports the
Strike Team Cost Analyst, Project Managers and coordinates with District personnel, Campus
Administration, College Project Teams (CPTs), Program Management Office (PMO), Program Controls,
and other stakeholders to support project budget development, funding verification, cost
forecasting, financial reporting, and project establishment.

The position supports Districtwide sustainability initiatives, including Energy Information Systems
(EIS), Sustainability and Climate Action Roadmap, Building Management Systems (BMS), Central Plant
and Local Building Decarbonization, Central Plant optimization, LED lighting upgrades, energy
efficiency retrofits, renewable energy systems, Photovoltaic (PV), microgrids, Battery Energy
Storage Systems (BESS), electric vehicle (EV) charging infrastructure, electrification, and other
sustainability-related capital improvement projects.

• Provide day-to-day project coordination, cost management, and financial controls support to Strike Team Cost Analyst, Project Managers, and the Sustainability Strike Team throughout the project lifecycle.


• Prepare, organize, and maintain project management documents, records, correspondence, reports, and other project-related communications.


• Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews in accordance with established BuildLACCD PMO Standard Operating Procedures (SOPs).


• Coordinate with District personnel, CPTs, PMO, Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.


• Coordinate with CPTs and PMO Cost Analysts to support budget establishment, monitoring, budget transfers, and accurate financial reporting.


• Develop and maintain cost forecasts and Estimates-to-Complete (ETCs); track Change Order Requests (CORs), commitments, and funding availability.


• Monitor project budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks to identify potential shortfalls before they affect project delivery.


• Work with PMO Cost Analysts to verify the accuracy and integrity of project budgets and financial forecasts in accordance with established cost management procedures.


• Participate in change management and risk assessment meetings to identify cost-related trends, risks, exposures, and potential mitigation strategies.


• Perform monthly budget and cost reconciliations to support accurate month-end reporting and review expenditures across multiple funding sources.


• Coordinate with scheduling teams to assess cash flow and schedule performance impacts on costs, including variances, overruns, underruns, and forecasting concerns.


• Review financial reports, cost performance, and progress data; communicate material variances and potential financial risks to Project Managers and appropriate stakeholders.


• Track contract Periods of Performance (POP), contract balances, remaining encumbrances, and available funding.


• Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely and accurate payment processing.


• Collaborate with PMO to validate project budget data, support stakeholder dashboards, and maintain accurate program controls databases and financial reports.


• Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.


• Proactively identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.


• Support compliance with applicable District requirements, BuildLACCD PMO SOPs, cost management procedures, and bond funding requirements throughout project development and implementation.


• Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead.

Minimum Required Qualifications:

• Minimum of five (5) years of recent professional experience in engineering, project management, sustainability, project controls, cost management, and/or a related field.


• BS/BA degree in Engineering, Construction Management, Sustainability, or a related field. Four additional years of qualifying experience beyond the minimum experience requirement may be substituted for the required education.


• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting.


• Proficiency in Microsoft Office applications, including Word, Outlook, and PowerPoint.


• Proficiency with enterprise-level Project Management Information Systems (PMIS), such as Proliance, Trimble Unity, or equivalent platforms.


• Strong writing, analytical, organizational, and communication skills.


• Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities.

Preferred Qualifications:

• Experience supporting capital improvement projects within large public works or educational facility construction programs.


• Experience with project cost management, forecasting, Estimate-to-Complete (ETC) development, and funding verification.


• Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes.


• Familiarity with Division of the State Architect (DSA) design and construction processes.


• Experience supporting energy efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects.


• Familiarity with data visualization or analytics tools used for project cost and performance reporting (e.g., Tableau or equivalent).