Project Coordinator IV (R&D Implant Engineering & Santa Ana Site)

AVE Medtronic Vascular Inc; Santa Ana (CA); On-site; USD 62,000 - 94,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401(k) plan with employer match

Paid time off

Job summary

Medtronic plc in Santa Ana, CA is seeking a Project Coordinator IV to support the R&D leadership team with administrative tasks, calendar management, and cross‑functional coordination. The role involves onsite work four days a week and light travel to collaborate and ensure project success.

Candidates should have a minimum of 10 years of relevant experience, strong MS Office skills, and excellent communication. Bachelor’s degree is preferred.

Qualifications

• Proven ability to provide executive-level administrative support.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Executive support for VP of R&D and senior leaders; calendar and travel management.
• Coordinate staff meetings, agendas, minutes, and action tracking across regions.
• Plan and support ICT leadership meetings, visits, and leadership summits; manage logistics.
• Onboard new team members, order supplies, and drive process improvements.

Skills

Multitasking

Communication

Office software

Administrative support

Education

High School Diploma or GED

Bachelor’s degree (nice to have)

Tools

Microsoft Office Suite

Job description

About Medtronic

We anticipate the application window for this opening will close on - 13 Nov 2026. Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission‑driven innovation. You will be empowered to shape your own career, and we support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. As a Project Coordinator IV, you'll use your skills in organization, communications, and collaboration to support our Research and Development leadership team in their administrative needs. Join us for a career in Interventional Cardiology Therapies (ICT) that changes lives.

We are working onsite in Santa Ana, CA 4 days per week as part of our commitment to fostering a culture of professional growth and cross‑functional collaboration as we work together to engineer the extraordinary. This role will require less than 10% of travel to enhance collaboration and ensure successful completion of projects.

Key Responsibilities

• Executive support

  Provides proactive administrative support the Vice‑president of R&D, including calendar management, travel arrangements, coordination of internal and external engagements such as meetings and conferences, submitting expenses.

  Provide administrative support for R&D functional leadership reporting into the CP of R&D, including calendar management and logistics coordination for meetings. Track strategic R&D and site initiatives, action items, and cross‑functional commitments to ensure follow through.

• Communication & Coordination

  Act as a central coordination point for the VP of implant engineering and other R&D engineering disciplines, internal teams, clients, and partners. Coordinate staff meetings, creates agenda, minutes and track actions. Assist in the preparation of department presentations, objectives, and other key materials for internal and external meetings. Navigate matrixed organizations and align stakeholders across regions and time zones.

• Project & Event Support

  Coordinate ICT leadership team meetings at the site and always ensure readiness for corporate leadership visits, team offsites, leadership summits, or special customer events. Large‑scale meeting support may include logistics coordination (secure room, A/V support, catering etc.), pre‑event material preparation, day‑of meeting set up, contract/payment processing as needed, management of minutes and other related activities. Track project timelines and deliverables, ensuring alignment with strategic priorities.

• Administrative operations

  Support onboarding of new team members. Order supplies, manage office needs. Use problem solving skills for process improvement in systems and processes.

Minimum Requirements

• High School Diploma or GED is required
• Minimum of 10 years of relevant experience
• Nice to Have Bachelor’s Degree.
• Previous Medtronic experience.
• Strong proficiency in Microsoft Office Suite (Office Forms, Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced, dynamic environment.
• High level of work ethic, professionalism, discretion, and emotional intelligence.
• Has a team‑oriented, collaborative style.
• Advanced interpersonal skills to collaborate with executives and other assistants.
• Interest in aligning business level communication to corporate brand.
• Event/large group meeting planning experience.
• Hands‑on project management experience (use of planning tools, etc.).
• Ability to work under pressure in a dynamic environment.
• Exercise high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.

Physical Job Requirements

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co‑workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA‑United States of America).

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co‑workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise‑wide workforce planning approach, U.S. work authorization sponsorship (H‑1B, TN, J, etc.) is offered exclusively for Principal‑level roles and above, where specialized expertise aligns with long‑term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Benefits & Compensation

We offer a competitive Salary and flexible Benefits Package. A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$62,400.00 - $93,600.00

This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location.

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week:

• Health, Dental and vision insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life insurance
• Long‑term disability leave
• Dependent daycare spending account
• Tuition assistance/reimbursement
• Simple Steps (global well‑being program)

The following benefits and additional compensation are available to all regular employees:

• Incentive plans
• 401(k) plan plus employer contribution and match
• Short‑term disability
• Paid time off
• Paid holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Non‑qualified Retirement Plan Supplement (subject to IRS earning minimums)
• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)

Regular employees are those who are not temporary, such as interns.

Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Equal Employment Opportunity

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

Legal and Compliance

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Culture & Mission

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here.

In addition to Base Salary, this position is eligible for a short‑term incentive plan, which provides the opportunity to earn significant incentive compensation for achieving or exceeding your goals. Learn more about Medtronic Incentive Plan (MIP) here. The provided base salary range is used nationally in the United States (except in Puerto Rico and certain CA locations). The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team.

Help us shape the future.

Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.