Project Coordinator - Iron Mountain, MI

Hubbell; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in electrical and utility solutions is seeking an Engineering Services Project Coordinator. This role involves supporting customer needs, managing projects, processing orders, and ensuring timely delivery of materials. Ideal candidates will have strong organizational skills and experience in office settings. Join a team committed to sustainable and ethical practices while contributing to critical infrastructure solutions.

Qualifications

• Minimum of two years of office experience.
• Ability to work well under tight deadlines.
• Proven ability to work effectively both independently and in a team.

Responsibilities

• Create new projects across multiple platforms.
• Process Purchase Orders, Work Authorizations, and Change Orders.
• Track budget hours and dollars.

Skills

Multi-tasking

Organizational Skills

Communication

Education

Associates Degree

Tools

MS Office Suite

Project Management Software

Job description

Job Overview

As a member of our Engineering Services Team, the Engineering Services Project Coordinator will provide internal and external customer support to ensure the timely delivery of our drawing packages.

#LI-CH1

A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference when you:

• Create new projects across multiple platforms.
• Process Purchase Orders, Work Authorizations, and Change Orders for multiple customers.
• Create project monthly invoices and submit to customer.
• Keep track and resolve any open invoice issues with customer.
• Track budget hours and dollars.
• Provide backup for reporting requirements that occur periodically.
• Track and enter Unvouchered Liabilities.
• Track team performance metrics.
• Accurately file all required documentation.
• Update project documentation, including submittals, summaries, and schedules.
• Maintain monthly invoice lists.
• Resolve invoice issues with internal and external customers.
• Update & distribute “Project Control” documents, including cost and margin reporting and work capacity spreadsheets.
• Work with and coordinate module training and maintain Training Matrix records for all PCSS Engineering staff.
• Identify continuous improvement opportunities and implement solutions with input from others.
• Maintain relationships with customers via phone calls and emails.
• Analyze and review material purchase orders for accuracy and completion.
• Collaborate with project engineering teams to ensure timely delivery of materials to maintain capacities and schedule.
• Maintain an efficient and accurate system for monitoring all open material orders.
• Maintain strict confidentiality with all purchasing information and programs.
• Make purchasing decisions in accordance with standard work and from preferred client suppliers.
• Prioritize and actively manage long-lead-time items, expedite critical components and overdue purchase orders, as necessary.
• Purchase project material using our clients' material ordering processes as directed by our team project designers and engineers.
• Request and review material quotes for accuracy with various suppliers.
• Resolve material PO issues in a timely manner.

What will help you thrive in this role?

• Associates Degree or equivalent experience.
• Minimum of two years of office experience.
• Strong multi-tasking and organizational skills.
• Effective file management.
• Excellent verbal and written communication skills.
• Ability to work well under tight deadlines.
• Proven ability to work effectively both independently and in a team-based environment.
• Proficient in MS Office Suite and project management software.
• Familiarity with Engineering Services and client groups.

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people, and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug into an aging grid, Hubbell solutions enable the transition to a more reliable, resilient, and efficient energy infrastructure. Founded in 1888, our innovation has made us a leading global manufacturer of high-quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments: Hubbell Utility Solutions (HUS), which enables the grid to conduct, communicate, and control energy across utility applications, and Hubbell Electrical Solutions (HES), which are essential for managing power across various industries and applications. Our solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom, and Transportation. Supporting both segments are our corporate and Hubbell Unified Business Solutions teams that provide consistent processes, tools, and technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States, and around the globe.

Hubbell Utility Solutions

Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate, and control energy across utility applications. HUS provides critical components that allow the grid to reliably transmit and distribute energy, as well as communications and control technologies to make the grid smarter and more flexible.

Hubbell Incorporated, its subsidiaries, and affiliates are an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other protected class.