Project Coordinator (Remote)

Hubbell Incorporated; Iron Mountain (MI); Remote; USD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Engineering Services Project Coordinator, where you'll play a pivotal role in supporting internal and external customers. This position offers a dynamic environment where no two days are the same, and your contributions will directly impact project delivery and customer satisfaction. You'll engage in a variety of tasks, from processing purchase orders to tracking project budgets and invoices. If you're looking for a role that combines organization, communication, and project management in a collaborative team setting, this opportunity is perfect for you. Be part of a company that values innovation and sustainability while providing essential infrastructure solutions.

Qualifications

• 2+ years of office experience in a fast-paced environment.
• Strong skills in multi-tasking and organization are essential.

Responsibilities

• Coordinate project documentation and maintain accurate records.
• Process purchase orders and resolve invoice issues with clients.
• Track budgets and performance metrics for engineering projects.

Skills

Multi-tasking

Organizational Skills

Verbal Communication

Written Communication

Microsoft Office Suite

Project Management Software

Education

Associates Degree

Equivalent Experience

Tools

Project Management Software

Job description

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Location: HCI Non Hubbell Location, CT, US, 06484-4300 Iron Mountain, MI, US, 49801

Company: Hubbell Incorporated

As a member of our Engineering Services Team, the Engineering Services Project Coordinator will provide internal and external customer support to ensure the timely delivery of our drawing packages.

#LI-CH1

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference when you:

• Create new projects across multiple platforms.
• Process Purchase Orders, Work Authorizations, and Change Orders for multiple customers.
• Create project monthly invoices and submit to customer.
• Keep track and resolve any open invoice issues with customer.
• Track budget hours and dollars.
• Provide backup for reporting requirements that occur periodically.
• Track and enter Unvouchered Liabilities.
• Track team performance metrics.
• Accurately file all required documentation.
• Update project documentation, including submittals, summaries and schedules.
• Maintain monthly invoice lists.
• Resolve invoice issues with internal and external customers.
• Update & distribute “Project Control” documents, including cost and margin reporting and work capacity spreadsheets.
• Work with and coordinate module training and maintain Training Matrix records for all PCSS Engineering staff.
• Identify continuous improvement opportunities and implement solutions with input from others.
• Maintain relationship with customers (phone calls and e-mails).
• Analyze and review material purchase orders for accuracy and completion.
• Collaborate with project engineering teams to ensure timely delivery of materials to maintain capacities and schedule.
• Maintain an efficient and accurate system for monitoring all open material orders.
• Maintain strict confidentiality with all purchasing information and programs.
• Make purchasing decisions in accordance with standard work and from preferred client suppliers.
• Prioritize and actively manage long-lead-time items, expedite critical components and overdue purchase orders, as necessary.
• Purchase project material using our clients material ordering processes as directed by our team project designers and engineers.
• Request and review material quotes for accuracy with various suppliers.
• Resolve material PO issues in timely manner.

What will help you thrive in this role?

• Associates Degree or equivalent experience.
• Minimum of two years of office experience.
• Strong multi-tasking and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work well under tight deadlines.
• Proven ability to work effectively both independently and in a team based environment.
• Proficient in MS Office Suite and project management software.
• Familiarity with Engineering Services and client groups.

Hubbell Incorporated

Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently.

The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses.

We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe.

Hubbell Utility Solutions

Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications. HUS provides the critical components that allow the grid to reliably transmit and distribute energy, as well as the communications and controls technologies to make the grid smarter and more flexible.

Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.