Project Coordinator - IRA Programs

APTIM; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

APTIM is seeking a Project Coordinator to manage project applications for energy efficiency programs. This role focuses on ensuring accurate submissions, customer service, and collaboration with trade partners while contributing to sustainable energy solutions. Ideal candidates will have strong communication and analytical skills, with experience in the energy field being preferred.

Benefits

Medical, vision, and dental insurance

401(k) options

Paid holidays, vacation, and sick leave

Qualifications

• 1-2 years' application processing experience preferred.
• Proficient in Microsoft Office software including Excel, Word, and PowerPoint.
• Experience in energy efficiency or electrification industries is a plus.

Responsibilities

• Process and review project applications for the HOMES and HEAR programs.
• Ensure accurate application submissions and interact with customers for completion.
• Maintain project information and communicate with internal stakeholders.

Skills

Effective communication

Analytic capabilities

Client engagement

Critical thinking

Detail-oriented

Education

High school degree or associate degree

Tools

Microsoft Office

CRM systems

Job description

Description

Job Overview:

APTIM's Energy Transition is seeking a Project Coordinator. This position's primary responsibilities are processing eligibility and project applications for the HOMES and HEAR programs. APTIM's role is to develop and manage Home Energy Rebates created through the Inflation Reduction Act including the Home Efficiency Rebate Program (HOMES) and the Home Electrification and Appliance Rebate Program (HEAR). The Project Coordinator will be responsible for ensuring the accuracy of applications submitted by customers and Trade Allies. Incomplete applications will require interaction with the customer and/or Trade Ally to ensure accurate applications. Residential program knowledge and some technical expertise in energy efficiency and electrification is preferred. This role will report to the Operations Manager.

APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultants proactively collaborate with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs for our clients.

The Project Coordinator is responsible for providing customer service and administrative support, while ensuring that project information is accurate, projects workflows are maintained and continuously reviewed, and continuous communication with key internal stakeholders and customers is maintained. This position is additionally responsible for managing customer incentive reviews, processing, and supporting or directly coordinating on project tasks with internal functional teams. We serve our clients as the Program Administrator to distribute the program's benefits while providing businesses and residents with the opportunity for equitable participation in these programs. You will also be working with others who are enthusiastic about clean energy, energy efficiency and making a positive impact on the industry.

Key Responsibilities/Accountabilities:

• Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
• Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
• Maintain, update, and add entries to the system databases accurately.
• Develop, maintain, and engage with customers and contractors through email and in/outbound calling and updating program databases as needed.
• Develop relationships with program partners to identify and address their needs from the Program to provide information to the program managers.
• Follow escalation processes and directly assist in the resolution of issues.
• Commitment to fostering a collaborative work environment within the team and broader organization.
• All other duties as assigned.
• Ensuring compliance with all APTIM quality and safety policies as well as all OSHA regulations.

Basic Qualifications:

• High school degree or associates from an accredited two-year college or equivalent work experience.
• 1-2 years' application processing and/or quality control
• Effective communication skills, experience with client engagement and coordination.
• Experience with Microsoft Office, CRM systems and tracking systems.
• Quantitative and analytic capabilities including report writing spreadsheet analysis, and identification of existing or potential problems, and recommend solutions.
• Advanced written and oral communication skills.
• Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
• Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
• Detail-oriented with excellent time management, project management, and follow-through.
• Commitment to fostering a collaborative work environment within the team and the broader organization.
• Willingness to learn new technologies across multiple industries.
• Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
• Must be a self-starter, organized and have an ability to manage competing priorities with established deadlines.
• Commitment to fostering a collaborative work environment within the team and broader organization.
• Proficient in Microsoft Office software -- Excel, Word, PowerPoint, Outlook, and SharePoint.

Desired/Preferred Qualifications:

• 1+ years' experience in the energy efficiency or electrification industries.
• Four years of previous office experience.
• Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for-profit and non-profit organizations, utilities, multifamily properties, and others.
• Ability to speak additional languages.

Who we are and what we do:

ABOUT APTIM
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $21.00-26.50. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ .

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
• Life insurance
• Short-term and long-term disability insurance
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
• APTIM 2025 401(k) Plan Features (makeityoursource.com)
• APTIM - Helpful Documents
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)

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About APTIM - In Pursuit of Better