Project Specialist - IRA Programs

APTIM; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

An established industry player is seeking a Project Specialist to join their Energy Transition team. This role is pivotal in processing applications for innovative energy programs designed to promote sustainability and efficiency. You will engage with clients and stakeholders, ensuring accurate application submissions while contributing to a collaborative work environment. With a focus on clean energy, this position offers a unique opportunity to make a positive impact in the industry. Join a team that values respect, flexibility, and professional growth, and be part of the transition to a cleaner, more sustainable future.

Benefits

Health Insurance

401(k) Plans

Paid Holidays

Vacation

Sick Leave

Qualifications

• 2-4 years' experience in program/project management related to energy programs.
• Effective communication and client engagement skills are essential.

Responsibilities

• Collaborate with the energy efficiency team for project administration.
• Review project applications for compliance and maintain databases.
• Engage with customers and contractors to update program databases.

Skills

Program Management

Communication Skills

Analytical Skills

Problem Solving

Client Engagement

Detail Orientation

Time Management

Critical Thinking

Education

Bachelor's Degree

Tools

Microsoft Office Suite

CRM Systems

Job description

Job Overview:

APTIM's Energy Transition is seeking an experienced Project Specialist. This role involves processing eligibility and project applications for the HOMES and HEAR programs, which are part of the Home Energy Rebates created through the Inflation Reduction Act, including the Home Efficiency Rebate Program (HOMES) and the Home Electrification and Appliance Rebate Program (HEAR). The Project Specialist will ensure the accuracy of applications submitted by customers and Trade Allies, interacting with them to complete incomplete applications. Residential program knowledge and some technical expertise in energy efficiency and electrification are preferred. This position reports to the Operations Manager.

APTIM's Energy Transition team is a leader in delivering innovative projects and complex solutions in energy management, carbon management, smart infrastructure, distributed energy resources (DER), and carbon-free mobility. We collaborate with clients to define strategies and implement high-impact projects tailored to their needs.

The Project Specialist provides customer service and administrative support, maintaining accurate project information, workflow, and communication with stakeholders. Responsibilities include managing customer incentive reviews, processing, and coordinating project tasks with internal teams. We serve as the Program Administrator, distributing benefits and promoting equitable participation in these programs. You will work with others passionate about clean energy and positive industry impact.

Key Responsibilities/Accountabilities:

1. Collaborate with the energy efficiency team to ensure successful project administration, implementation, and verification.
2. Review project application forms for compliance with policies and procedures.
3. Maintain and update system databases accurately.
4. Assist with project reporting, scheduling, and related issues.
5. Engage with customers and contractors via email and calls, updating program databases.
6. Build relationships with program partners to address their needs and inform program managers.
7. Conduct QA/QC of processes, offering improvements and recommendations.
8. Train new Project Coordinators as needed.
9. Report and track program performance and metrics.
10. Follow escalation processes and resolve issues.
11. Promote a collaborative work environment.
12. Perform other duties as assigned.
13. Ensure compliance with quality, safety policies, and OSHA regulations.

Basic Qualifications:

• Bachelor's degree or equivalent work experience.
• 2-4 years' experience in program/project management related to energy programs.
• Effective communication and client engagement skills.
• Experience with Microsoft Office, CRM, and tracking systems.
• Strong analytical, report writing, and problem-solving skills.
• Excellent written and oral communication.
• Critical thinking and ability to analyze situations.
• Self-starter, organized, able to manage multiple priorities.
• Detail-oriented with good time management.
• Willingness to learn new technologies.
• Experience developing relationships with stakeholders.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications:

• 1+ years' experience in energy efficiency or electrification industries.
• Four years' office experience.
• Experience working with diverse stakeholders, including government entities, utilities, and organizations.
• Ability to speak additional languages is a plus.

About APTIM

APTIM is dedicated to accelerating the clean energy transition, promoting sustainability, and fostering diversity and inclusion. We provide environmental, resilience, and energy solutions, along with technical and data services, program management, and infrastructure development. We aim to deliver innovative, tailored solutions to meet client challenges.

What you can expect from APTIM:

• Respect and flexibility for work-life balance
• Commitment to client and community success
• Opportunities for personal and professional growth

As of this posting, the estimated pay range is $60K-$70K, depending on experience and other factors.

Employee Benefits

We offer comprehensive benefits including health insurance, life and disability coverage, 401(k) plans, paid holidays, vacation, and sick leave. More details are available at Aptim Benefits Marketplace.

Watch our video: About APTIM - In Pursuit of Better