Project Coordinator III

Yulista Holding LLC; Huntsville (AL); On-site; USD 60,000 - 85,000; Full time

Job summary

Yulista Integrated Solutions LLC in Huntsville, AL seeks a Project Coordinator III to deliver broad administrative support to multiple projects. Responsibilities include BOM handling, work-order processing, and vendor coordination, while assisting Project Managers and senior coordinators.

The role requires strong data management, meeting coordination, and the ability to prepare reports and cost inputs for project tracking. A security clearance is possible with government contracts.

Qualifications

• Must have 5 years of task-related work experience.
• Must have 3 years of project management related experience.
• Must be able to pass a drug screening and obtain a government security clearance.

Responsibilities

• Manage moderately complex to complex Bill of Materials and track materials through receipt.
• Prepare, submit, and track Work Orders for manufacturing jobs.
• Develop BOM using drawings and/or SOW for projects.
• Prepare professional correspondence to vendors and customers.
• Perform inventory control activities coordinating with Property Department.
• Prepare meeting minutes and track action items for projects.
• Assist Project Manager with data queries and input into project databases.

Skills

Task management experience

Project management experience

Security clearance readiness

Education

High school diploma or equivalent

Job description

Primary Function The Project Coordinator III provides a variety of administrative support to a group of projects. Assists and supports Project Managers(s), or other senior Project Coordinators as required. The Project Coordinator III is mid-to-senior level Coordinator position in support to the Project Management team. The Project Coordinator III works under the supervision and direction of Senior Project Analysts, and the Project Manager.

Yulista Integrated Solutions LLC

Regular

Primary Function The Project Coordinator III provides a variety of administrative support to a group of projects. Assists and supports Project Managers(s), or other senior Project Coordinators as required. The Project Coordinator III is mid-to-senior level Coordinator position in support to the Project Management team. The Project Coordinator III works under the supervision and direction of Senior Project Analysts, and the Project Manager.

ESSENTIAL FUNCTIONS

• Manage moderately complex to complex Bill of Materials, and track materials through receipt.
• Prepares, submits, and tracks Work Orders for moderately complex to complex manufacturing jobs.
• Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for moderate to complex projects.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors, and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Supports team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects and track action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Prepare sole source justification documents and obtain Program manager’s approval.
• Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLS.
• Assist Project Manager in developing estimates to complete on cost and schedule activities.
• Assist Project Manager in identifying internal/external resource requirements.
• Assist Project Manager in BOE solicitation and compiling data from requested sources.
• Assist Project Manager in proposal development.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks.

KNOWLEDGE, SKILLS, & ABILITIES

• Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Intermediate knowledge of Microsoft Project and scheduling practices. Ability to identify and track critical paths in project activities
• Ability to enter data accurately into databases, and multi-task across multiple projects.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
• Must be trustworthy – will handle confidential information routinely.
• Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently as well a multi-task.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
• Ability to read and interpret TDP data.

QUALIFICATIONS

• High school diploma or equivalent.
• 5 years of task related work experience
• 3 years of project management related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.

WORKING ENVIRONMENT

A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.