Project Coordinator – IFM Projects

JLL; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

JLL in New York is seeking a Project Coordinator to support the project management team on building, infrastructure, and campus improvement initiatives.

You will manage project data, maintain documentation, budgets and schedules, and coordinate cross‑functional tasks across multiple projects.

Strong organization, attention to detail, and clear written and verbal communication are essential in a fast‑paced environment. Experience with SharePoint and MS Office is preferred.

Qualifications

• Bachelor’s degree from an accredited institution.
• 1–3 years of experience in a similar project coordination or administrative support role.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications including PowerPoint, Word, Outlook, and Excel.
• Ability to work independently and complete projects with minimal supervision.

Responsibilities

• Preparing project management reports, meeting minutes, presentations, and project-related communications
• Managing and maintaining project documentation including contracts, budgets, schedules, and project files
• Supporting project managers and coordinators with administrative and operational tasks across multiple projects
• Maintaining and updating best practice templates and project resources within SharePoint
• Coordinating travel arrangements, expense reports, meetings, lunches, and virtual conference logistics
• Monitoring accounts receivable activities and ensuring compliance with financial guidelines and working capital targets
• Assisting local teams with achieving annual financial and operational goals
• Collaborating with internal stakeholders, clients, and project teams to support communication and project execution
• Identifying and addressing project-related issues while supporting process improvements and data accuracy

Skills

Project coordination

Organizational skills

Communication skills

MS Office

Detail‑oriented

Time management

Education

Bachelor’s degree

Tools

SharePoint

PowerPoint

Word

Excel

Outlook

Job description

What this job involves:

The Project Coordinator will support the project management team in the execution of building, infrastructure, and campus improvement projects. This role is responsible for project data administration, maintaining accurate project documentation, identifying process gaps or inconsistencies, and providing administrative and operational support across multiple projects. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.

What this job involves:

The Project Coordinator will support the project management team in the execution of building, infrastructure, and campus improvement projects. This role is responsible for project data administration, maintaining accurate project documentation, identifying process gaps or inconsistencies, and providing administrative and operational support across multiple projects. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.

Your day-to-day tasks will include:

• Preparing project management reports, meeting minutes, presentations, and project-related communications
• Managing and maintaining project documentation including contracts, budgets, schedules, and project files
• Supporting project managers and coordinators with administrative and operational tasks across multiple projects
• Maintaining and updating best practice templates and project resources within SharePoint
• Coordinating travel arrangements, expense reports, meetings, lunches, and virtual conference logistics
• Monitoring accounts receivable activities and ensuring compliance with financial guidelines and working capital targets
• Assisting local teams with achieving annual financial and operational goals
• Collaborating with internal stakeholders, clients, and project teams to support communication and project execution
• Identifying and addressing project-related issues while supporting process improvements and data accuracy
  

Desired experience and technical skills:

Requirements:

• Bachelor’s degree from an accredited institution
• 1–3 years of experience in a similar project coordination or administrative support role
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications including PowerPoint, Word, Outlook, and Excel
• Ability to work independently and complete projects with minimal supervision
• Strong attention to detail and problem-solving capabilities
• Ability to adapt in a changing environment and manage ambiguity effectively
• Strong interpersonal skills with the ability to build relationships across teams and stakeholders

Preferred:

• Experience supporting project management or facilities-related teams
• Familiarity with SharePoint and project documentation management
• Experience coordinating client meetings, conferences, or events
• Customer-focused mindset with a proactive and collaborative approach
• Ability to identify process improvements and support operational efficiencies