Project Coordinator I

TCC Solutions; Indianapolis (IN); Hybrid; USD 52,000 - 70,000; Full time

Job summary

TCC Solutions in Indianapolis, IN is seeking a Project Coordinator I to support project managers with administrative and logistical tasks, helping projects run smoothly and achieve their goals.

You will assist with planning, tracking progress, budgeting, communications, and attend scrums, with a hybrid work environment and potential travel depending on client needs.

Qualifications

• 2+ years of experience in administrative support, operations or project coordination in a fast-paced environment.
• Knowledge of and experience with ECEC (Early Childhood Education and Care) programs at state level.
• Certification in project management is beneficial; CAPM or PMP preferred.

Responsibilities

• Assist with basic project planning and scheduling activities.
• Track resource availability and usage under supervision.
• Prepare and assist with presentations, budgets, and communications.
• Attend scrums and coordinate basic logistical tasks.

Skills

Project coordination

Administrative support

Operations

Communication

Education

High School diploma or equivalent

Associate degree (Business Admin / IT / Auditing / CS)

Bachelor’s degree preferred

Certifications in accounting / business admin / finance

Job description

Position SummaryThe Project Coordinator I supports project managers with administrative and logistical tasks to help projects run smoothly and achieve their goals. This role organizes project details, tracks progress, and assists with presentations, budgets, and communications as needed.Essential FunctionsProject Planning & ExecutionAssist with basic project planning and scheduling activities.Support the development of initial project plans and schedules under supervision while building foundational project planning skills.Contribute to defining project scope, timelines, and resource needs.Participate in project meetings and provide routine progress updates.Resource ManagementTrack resource availability and usage with guidance while developing skills to manage resources efficiently.DocumentationKeep project records and logs accurate and up to date.Risk & Issues ManagementRecognize basic risks and issues and escalate them when needed.Budget TrackingHelp monitor project expenses.Quality AssuranceAssist with quality checks and follow established guidelines.ScrumsAttend scrums for assigned projects.Learning & DevelopmentParticipate in training and apply new knowledge to improve job performance.Use new tools and technologies to work more efficiently.Compliance & SecurityMaintain the confidentiality of federal, state, and organizational records while following applicable laws and regulations.Follow security policies and comply with state and federal requirements when handling data and documents.Follow all client and TCC security and access protocols.Report discrepancies or security concerns immediately.Support & CoordinationSupport administrative tasks and coordinate basic logistics.Other DutiesComplete any other duties and tasks as assigned by management.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.Duties, responsibilities, and activities may change at any time without notice.Working Conditions & Physical RequirementsEnvironment: Hybrid work environment (office and remote). Some travel may be required depending on TCC or client needs.Mobility: Must be able to sit or stand for prolonged periods.Vision: Must be able to read from a computer or mobile screen.Communication: Must be able to communicate effectively verbally and in writing.Travel: Occasional travel may be required depending on client needs.Hours: TCC Headquarters is based in EST, so standard business hours are typically 8:30 AM EST to 5:00 PM EST. Standard business hours may vary depending on client needs. The hours will be based on the schedule of the different Regional offices, with the possibility for extended hours during project deadlines or critical phases.EducationHigh School diploma or equivalent required.Associate degree in Business Administration, Information Technology, Auditing, Computer Science, or a related field preferred; Bachelor’s degree strongly preferred.Equivalent practical business experience and/or certifications in accounting, business administration, finance, operations, management, or technology may be considered in place of a degree.Experience2 or more years of experience in administrative support, operations, project coordination or similar, with a proven track record of succeeding in a fast paced production environment.Additionally, the ideal candidate will have knowledge of and experience with ECEC (Early Childhood Education and Care) programs at the state level.CertificationsCertification in project management beneficial. Preferred certifications include Certified Associate in Project Management (CAPM), Project Management Professional (PMP) or similar.