Project Coordinator I

Ryan Companies Inc.; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Ryan Companies Inc. is seeking a Project Coordinator I to join their Atlanta team. This role is crucial in supporting project management through effective planning, scheduling, and coordination of commercial construction projects. The ideal candidate should possess strong leadership, organizational skills, and the ability to manage various tasks with minimal supervision in a collaborative workspace.

Benefits

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending Accounts

Life Insurance

Educational Assistance

Paid Time Off (PTO)

Long-term Disability

Charitable matching funds

Paid Time for Volunteer Events

Qualifications

• Strong verbal, written, and analytical skills required.
• Previous administrative experience preferred.
• Ability to learn industry-specific software programs.

Responsibilities

• Support project team in daily operations and planning.
• Manage subcontractor billing and documentation.
• Assist with project closeout processes and owner pay applications.

Skills

Leadership

Time Management

Communication

Organization

Problem Solving

Education

Associate's degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Ryan Companies US, Inc. has an immediate career opportunity for a Project Coordinator I to join our team in Atlanta, Georgia!

Do you enjoy working in a fast, fun, inclusive and collaborative workspace?

Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach?

If this describes you, we encourage you to apply today.

Project Coordinators I at Ryan Companies US Inc. plays a crucial role in supporting the Project Manager and team by planning, coordinating, scheduling, and managing cost accounting for various commercial construction projects. With a strong understanding of construction terminology and processes, they independently handle standard tasks with minimal supervision. This role requires exceptional business management, leadership, organizational, and time management skills, along with strong communication and team-building abilities. Successful candidates maintain a professional, positive demeanor and demonstrate emotional intelligence, tact, diplomacy, and the ability to influence across diverse situations.

Some things you can expect to do:

Support the project team, consisting of any combination of the project owner, project managers, superintendents, designers, subcontractors, and accounting administrators with day-to-day project operations including, but not limited to, project direction, planning, completion, and financial outcome

Solve practical problems and deal with a variety of instructions furnished in written, oral, diagram or schedule form

Effectively present information and respond to questions from colleagues, customers, subcontractors, consultants and vendors

Prioritize and plan work activities, develop realistic action plans, maintain workflow and procedures

Build and maintain relationships with designers/consultants, Corporate Services, vendors and subcontractors

Promote Ryan Companies Business Development efforts

Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI’s, submittals, invoices and insurance certificates necessary for project teams.

Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system

Assist with the pre-construction efforts, as necessary. May assist with generating project proposals (i.e. RFP requests)

Prepare trade contracts and bid packages and assist with procurement and subcontractor registration processes

Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination

Manages subcontractor billing, utilizing web-based system and prepares any necessary cost back-up for owner billing.

Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally & externally

Compose and/or edit communications (letters, reports, procedures, etc.) as required by Project Manager/Project Staff

General administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.

Act as liaison between project manager/project staff and others, such as Corporate Services, external contacts, customers, etc. Arranges and participates in internal project meetings in coordination with project team

Quickly responds to any job-specific accounting questions or issues

Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager

Manage the project closeout process including punch list data entry; creation of Owner Operation & Maintenance manuals and the distribution of Record Drawings, as required

May assist Project Manager/project staff in planning the work schedule and arranging for assignment of project personnel and equipment as needed to ensure project progresses on schedule and within prescribed budget, depending on project team

Constant prioritization of workload is necessary to meet project goals

Identify and implement cost or time savings measures

As necessary, attend weekly meetings, generate meeting minutes and distribute, as necessary

You will really standout if you:

Ability to collaborate and contribute within a team structure is required.

Demonstrates self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.

Strong verbal, written and analytical skills required; very strong organizational skills and a good mathematical aptitude is necessary.

Previous administrative experience and/or construction industry experience preferred.

Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

Ability to learn industry specific software programs including, but not limited to, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, TradeTapp, Bluebeam, Buildr, Box and WebEx.

Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision making process; make timely decisions; understand business implications of decisions.

Demonstrate accuracy and thoroughness; attention to detail; look for ways to improve and promote quality; accept and apply feedback to improve performance; monitor own work to ensure work quality.

Approach others in a tactful manner; react well under pressure; accept responsibility for own actions; give appropriate recognition to others.

Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others.

Minimum of an associate’s degree or 4 year’s equivalent work experience.

Positions require verification of employment eligibility to work in the U.S.

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending Accounts

Life Insurance

Educational Assistance

Paid Time Off (PTO)

Long-term Disability

Ryan Foundation – charitable matching funds

Paid Time for Volunteer Events

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.

About Us

With more than 80 years in business and 17 offices (and growing!), Ryan offers comprehensive commercial real estate solutions to customers across the US. We bring a collaborative, relationship-driven approach to delivering spaces where people thrive and businesses succeed. Join a company with an outstanding culture and competitive benefits. At Ryan, we don’t just build buildings – we build stories.

EEO Policy and Reasonable Accommodation Notice

Ryan Companies US, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

For information about your rights under Equal Employment Opportunity, CLICK HERE .

If we can help accommodate a disability during any portion of the application or hiring process, please email [e-mail]. Reasonable accommodations will be determined on a case-by-case.