Project Coordinator I

New Energy Equity; Annapolis (MD); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Retirement benefits

Medical, Dental & Vision

Health Savings Account

Flexible Spending Account

Life Insurance and Disability

Tuition Reimbursement

Paid Absences

Job summary

New Energy Equity in Annapolis, MD is seeking a detail‑oriented project coordinator to support PMs with daily technical and administrative tasks, maintain a structured document library, generate invoices and change orders, and help develop engineering workflows.

You will manage internal PV module inventory, verify shipments, and work with warehouse managers, Excel, and SharePoint to keep files and records up to date.

Qualifications

• 4-year college degree.
• Familiarity with SharePoint and ability to maintain detailed file structures across projects.
• Knowledge of Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• PMP certified or pursuing PMP certification in project management.
• Excellent written and verbal communication skills.

Responsibilities

• Support Project Managers in day-to-day technical and administrative tasks.
• Maintain a detailed and organized document library for each project.
• Generate invoices and change orders.
• Assist in the development of workflows for the engineering team and company.
• Help PM with utility communication and follow up.
• Interface with vendors and subcontractors.
• Support working relationships with electrical contractors, business partners, and customers.
• Help take notes and record information during weekly meetings.
• Assisting with project closeout and documentation.
• Other duties and responsibilities as requested.

Skills

Detail oriented

Organizational skills

Written and verbal communication

Self-starter

Education

Bachelor's degree

Tools

SharePoint

Microsoft Excel

Outlook

Word

Teams

PowerPoint

Job description

Essential Duties and Responsibilities Include the Following:

• Support Project Managers (PM) in day-to-day technical and administrative tasks.
• Maintain a detailed and organized document library for each project.
• Generate invoices and change orders.
• Assist in the development of workflows for the engineering team and company.
• Help PM with utility communication and follow up.
• Interface with vendors and subcontractors.
• Support working relationships with electrical contractors, business partners, and customers.
• Help take notes and record information during weekly meetings.
• Assisting with project closeout and documentation.
• Other duties and responsibilities as requested.

Essential Duties and Responsibilities Include the Following – Inventory Control:

• Manage internal NEE inventory of PV modules across geographically diverse warehouses.
• Strong understanding of Microsoft Excel.
• Work with warehouse managers to verify current inventory, schedule release of specific product, and verify correct product was shipped/received.
• Maintain records of module-specific data (flash test, PO’s) and keep updated with as modules arrive and leave warehouses.
• Assist in the receipt, recording, labeling, and shipping of small pallets of material in NEE on-site warehouse.

Desired Background and/or Experience:

• Familiarity with SharePoint and ability/desire to keep up a detailed file structure across dozens of projects simultaneously.
• Knowledge using Microsoft Suite of products including, Outlook, Word, Excel, Teams, and PowerPoint.
• PMP certified or desire to pursue PMP certification in project management.
• 4-year college degree.

What you need to be successful:

• Detail oriented with strong organizational skills.
• Strong written and oral communication skills.
• Self-starter, and naturally motivated to work hard and accomplish goals.

Location and Travel:

Work shall be performed from Company’s offices in Annapolis, Maryland and Employee may be required to travel for approximately 10% of the time.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of employment visas at this time.

The expected annual compensation range for this position is $70,000 - $80,000, encompassing base pay and potential incentive target opportunity. This range is a good faith estimate based on the position's requirements. Specific compensation offered to the selected candidate may vary depending on factors such as relevant knowledge, skills, training, experience, and market conditions. Additionally, this position may qualify for a comprehensive benefits package, including Retirement Benefits, Medical, Dental & Vision, Health Savings Account, Flexible Spending Account, Life Insurance and Disability, Tuition Reimbursement, Voluntary Benefits, Paid Absences, and more.

About Us:

At New Energy Equity, a proud subsidiary of ALLETE, we’re leading the charge in transforming the energy landscape with innovative solar solutions. As a top player in the renewable energy sector, we’ve successfully developed over 600MW of solar projects and closed more than $1.2 billion in clean energy investments. Our projects deliver sustainable electricity to a wide range of clients, including commercial, industrial, municipal, and utility customers. But there’s more to us than just impressive numbers. We pride ourselves on a dynamic and engaging work environment where teamwork, continuous learning, and environmental stewardship are at the core of what we do. Our inclusive and collaborative culture encourages creativity and innovation, making our office a place where every idea is valued, and growth is a priority. At New Energy Equity, you’ll join a passionate team that not only drives the clean energy future but also enjoys celebrating our successes together. With over 250 projectsacross the U.S., our supportive atmosphere ensures a balanced work-life dynamic and a fun, fulfilling career path. Join us and be part of a forward-thinking company where your contributions are celebrated, and your professional development is supported as we work towards a brighter, sustainable future.

The statements above outline the essential functions, nature, and level of work expected as of the document’s preparation date. They are not exhaustive lists of all duties and responsibilities. New Energy Equity reserves the right to modify this job description at any time, without notice.

New Energy Equity is an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other basis prohibited by federal, state, or local law.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, contact our HR department at [e-mail]