Project Coordinator I

LONG Building Technologies; Anchorage (AK); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401(k) with Employer Matching

Paid Time Off

Paid Holidays

Tuition Reimbursement

Pet Insurance

Employee Assistance Program (EAP)

Job summary

LONG Building Technologies seeks a Project Coordinator I to support the Building Intelligence unit, coordinating with Sales and PMs, handling equipment requests and purchases, invoices and files, and performing data entry across systems. The role acts as a liaison between the business unit and accounting to ensure accurate project costing.

Responsibilities include processing bookings, month-end close support, project billing, maintaining supplier relations, and inputting costs into the

Qualifications

• Excellent written and verbal communication skills.
• 2 years business school or 5 years related work experience.
• Proficiency with MS Office (Outlook, Excel, Word).

Responsibilities

• Purchase equipment for all temperature control projects.
• Process new project bookings from sales into accounting system.
• Assist in month-end closing procedures.
• Monthly progress billings for construction projects.
• Establish and maintain cordial and functional relationships with factories and suppliers.
• Collect stock transfers from inventory and input to accounting job cost system.
• Serve as reliable integrated backup Project Administrator.
• Provide general administrative support for BI division.
• Maintain project parts files with purchase orders, inventory transfers, invoices, bill of material, and transmittal information for 2-3 Project Managers projects.
• Ensure that job tax schedules and certified payroll rates are correct and updated, as necessary.
• Issue subcontracts as required and review/approve their invoices.
• Input change order estimates and SOWs.
• Other Duties assigned.

Skills

Excellent written and verbal коммуника

Education

2 years business school or 5 years related work experience

Tools

MS Outlook

MS Excel

MS Word

Job description

Position Purpose

The Project Coordinator I will provide support within the Building Intelligence business unit, working closely with Sales, PMs, equipment requests and purchases, as well as invoices and files. This position will provide data entry and tracking functions within various systems and serve as a liaison between the business unit and accounting.

Benefits

Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus/ Commission Program as applicable, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Tuition Reimbursement, Pet Insurance, Legal and IDShield are offered to eligible employees.

Essential Duties And Responsibilities

To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:

• Purchase equipment for all temperature control projects.
• Process new project bookings from sales into accounting system.
• Assist in month-end closing procedures.
• Monthly progress billings for construction projects.
• Establish and maintain cordial and functional relationships with factories and suppliers.
• Collect stock transfers from inventory and input to accounting job cost system.
• Serve as reliable integrated backup Project Administrator.
• Maintain project parts files with purchase orders, inventory transfers, invoices, bill of material, and transmittal information for 2-3 Project Managers projects.
• Ensure that job tax schedules and certified payroll rates are correct and updated, as necessary.
• Issue subcontracts as required and review/approve their invoices.
• Input change order estimates and SOWs.
• Other Duties assigned.

Description

Position Purpose

The Project Coordinator I will provide support within the Building Intelligence business unit, working closely with Sales, PMs, equipment requests and purchases, as well as invoices and files. This position will provide data entry and tracking functions within various systems and serve as a liaison between the business unit and accounting.

Pay Range:

$25.82-$32.97 per hour, plus potential profit share.

Benefits

Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus/ Commission Program as applicable, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Tuition Reimbursement, Pet Insurance, Legal and IDShield are offered to eligible employees.

Essential Duties And Responsibilities

To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:

• Purchase equipment for all temperature control projects.
• Process new project bookings from sales into accounting system.
• Assist in month-end closing procedures.
• Monthly progress billings for construction projects.
• Establish and maintain cordial and functional relationships with factories and suppliers.
• Collect stock transfers from inventory and input to accounting job cost system.
• Serve as reliable integrated backup Project Administrator.
• Provide general administrative support for BI division.
• Maintain project parts files with purchase orders, inventory transfers, invoices, bill of material, and transmittal information for 2-3 Project Managers projects.
• Ensure that job tax schedules and certified payroll rates are correct and updated, as necessary.
• Issue subcontracts as required and review/approve their invoices.
• Input change order estimates and SOWs.
• Other Duties assigned.

Qualifications

• 2 years business school or 5 years related work experience.
• Computer literacy with specific experience using MS Office Products – Outlook, Excel, and Word
• Excellent written and verbal communication skills.

Preferred Qualifications

• No candidate will meet every single desired qualification. If your experience looks a little different from what we have identified and you think you can bring value to the role, we would love to learn more about you!

Physical Requirements

• This position may involve standing for extended periods, sitting, lifting, bending, and kneeling.
• This position may require lifting to 25 lbs. from floor to countertop and countertop to floor.

Environment

• Indoor, office environment

Competencies

To perform this position successfully, an individual must display the following qualities.

• LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture.

LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.

At LONG Building Technologies, we don’t just accept difference - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.