Project Coordinator (Focus Area in Records & Registration)

Peru State College; Wayne, Northern (NE, KY); Hybrid; USD 44,000 - 55,000; Full time

Job summary

Wayne State College in Wayne, Nebraska, is seeking a Project Coordinator for the Records & Registration Department. This role will support daily operations, assist with program planning, and ensure accurate data handling within the college’s student information systems.

The successful candidate will maintain FERPA compliance, coordinate academic matters, and oversee transfer credit processes, including articulation of official transcripts.

Qualifications

• Associate’s degree or work related experience.
• Bachelor’s degree preferred.
• Experience with student records and higher education settings is a plus.
• Knowledge of FERPA and security requirements for student records.

Responsibilities

• Assist in program planning and development.
• Interpret, monitor, and analyze information regarding policies and procedures.
• Maintain compliance with FERPA and record release procedures.
• Assist with coordinating academic matters.
• Process transfer credit and maintain transfer credit rules.
• Enter and verify academic data in the student data system.
• Lead TES and Transferology initiatives on campus.

Skills

Communication skills

Data entry

Computer proficiency

Independent judgment

Education

Associate’s degree or equivalent experience

Bachelor’s degree

Tools

PeopleSoft / SIS software

Job description

Project Coordinator (Focus Area in Records & Registration)

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

Please see Special Instructions for more details.

Wayne State College is seeking a Project Coordinator for the Records & Registration Department.

Position Information

Job Title

Job Title Project Coordinator (Focus Area in Records & Registration)

Nature of Work

Performs a variety of professional and administrative duties in support of the day to day operations of a function, program, and/or department – this is not a secretarial position. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures; administers budgets; and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overall goals of the department.

Examples of Work Performed

1. Assist in program planning and development

2. Interpret, monitor, and analyze information regarding operating policies and procedures

3. Maintains compliance with established record release procedures, including Family Rights and Privacy Act ( FERPA )

4. Assist with coordinating academic matters

5. Resolve problems that have a significant impact on the overall goals of the department

6. Responsible for accurately performing academic data entry and verification within the College’s student data management system

7. Exercise independent judgment in determining work priorities in accordance with departmental policies and procedures

8. Provide support to the Records Office by entering and articulating transfer credit and maintaining transfer credit rules

9. Preserving student records and responding to student requests as needed

10. Articulate official transfer transcripts and alternate credit, including CLEP testing, AP scores, and CBE

11. Campus lead for the Transfer Equivalency System ( TES ) and Transferology

12. Verify and record Associate transfer degrees that meet appropriate accreditation rules

13. Maintain transfer credit rules in PeopleSoft

14. Review and process change of major/minor/endorsements in SIS

15. Record transcript notations as needed

16. Other duties as assigned

Required Qualifications

• Associate’s degree or work related experience.

Preferred Qualifications

• Bachelor’s degree
• Prior student records experience
• Work experience in higher education
• Knowledge of legal requirements and security needs of student records including FERPA
• Experience and knowledge working with PeopleSoft or other student information software
• Excellent computer and data entry skills as well as the ability to successfully communicate (verbally and in writing) with the public and internal as well as external constituents

Physical Demands

License and Certification Requirements

Other Requirements

Criminal Background Check

Salary Information

Salary Information Competitive, commensurate with qualifications and experience. Attractive and comprehensive benefit package. Annual salary range is $44,239-$55,299.

FTE

1.000

FLSA

FLSA Non-Exempt

Union Status

Union Status NSCPA

Number of Vacancies

Number of Vacancies 1

Posting Number

Posting Number PS1736P

Desired Start Date

Open Date

Open Date 09/18/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Wayne State College is seeking a Project Coordinator for the Records & Registration Department.

General Information

Wayne State College serves as a model of success for regional public higher education. Investments in infrastructure and facilities, expanded academic programs and partnerships, a whole-campus approach to recruitment and retention, and a commitment to strategic planning position the College as a strong member of the Nebraska State College System. More than 4,500 students rely on Wayne State for access to graduate and undergraduate degree programs in more than 130 programs of study each year, a role the College has proudly filled since its founding in 1891. Our goals are clear: continually improve retention and graduation rates, provide high-quality academic programs and campus facilities, support workforce and economic development in the region, maintain affordability and access, and manage resources for sustainability. We invite qualified applicants to join us in our important work.

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement

This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).