Project Coordinator, Events- The Boca Raton Resort

Encore Global; Boca Raton (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Encore in Boca Raton, FL is seeking a Project Coordinator, Venues to plan and execute small events or portions of larger events. You will partner with sales and operations to deliver profitable event plans and report to a Venue Operations lead.

Responsibilities span planning, on-site execution, and administrative duties with a focus on client needs, schedules, and post-event reporting. A strong technical background and client relationship skills are essential.

Qualifications

• High School Diploma required.
• 3+ years in event technology or broadcast industry.
• 2+ years administrative and customer service experience preferred.
• Strong written and oral communication skills.
• Strong technical background and client relationship skills.
• Operational logistics experience and ability to multitask.

Responsibilities

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and responsibilities to leads, vendors and venue.
• Maintain focus on client needs by attending meetings, organizing show files, and addressing questions or problems.
• Review sales documents to confirm equipment and technical positions meet client needs.
• Communicate on-site changes, including billing and production schedules.
• Review information with crew leads to ensure successful events.
• Operate equipment as necessary and mentor team members on best practices.
• Assist with post-event tasks, including timesheet review and post-show reporting.
• Identify training opportunities for onsite and regional workforce.

Skills

Technical background

Communication skills

Client relations

Multitasking

Written/oral communication

Pressure handling

Administrative support

Education

High School Diploma

Tools

MS Office

Job description

Posting Details

• Posted on November 4, 2026

Locations

• Boca Raton, FL 33432, USA
• On-site
• Pay or shift range: $25.20 USD to $32.70 USD
• Ops - Project Mgmt
• Full-Time
• Requisition #: TEMPL046184

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

Description

Position Overview

The Project Coordinator, Venues is responsible for the planning and execution of small events or a portion of a large event. This position will ensure successful and profitable execution of events by following Encore’s Production Process and Technical Standards and will partner with the sales and operations team to deliver on event execution plans. The Project Coordinator, Venues reports to a designated Venue Operations lead (DET / DOO).

Key Job Responsibilities

Event Planning

• Prepare and communicate production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.
• Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

Event Execution

• Communicate event execution plan and on-site changes including billing, production schedules and client requests.
• Review all necessary information with crew leads to ensure a successful and profitable event.
• Operate equipment and assist crew as necessary/qualified.
• Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

Administrative & Training

• Assist Venue Operations leaders with completion and analysis of the EPT tool for events as necessary.
• Process Encore post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
• Work with Venue Operations leaders to identify training opportunities for onsite and regional workforce.

Job Qualifications

• High School Diploma required
• 3+ years tech experience in the event technology or Broadcast industry
• 2+ years of administrative and customer service experience, preferred.
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Operational logistics experience
• Works well under pressure
• Ability to multitask
• MS Office experience
• Ability to read technical diagrams preferred

Competencies

Deliver World Class Service

• Hospitality
• Ownership

Do The Right Thing

• Instills Trust
• Safety Conscious

Drive Results

• Action Oriented

See The Big Picture

• Tech Savvy

Value People

• Communicates Effectively

For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link (https://psav.sharepoint.com/sites/HR/SitePages/Competency-Supported-Talent-Management.aspx).

Physical Requirements

Team members must be able to meet the physical demands outlined below to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency options are defined as: Continuously, Frequently, Occasionally, and Never.

• Sitting: 2-3 Hours
• Standing: 4-5 Hours
• Walking: 4-5 Hours
• Stooping: 2-3 Hours
• Crawling: 2-3 Hours
• Kneeling: 2-3 Hours
• Bending: 2-3 Hours
• Reaching (above your head): 2-3 Hours
• Climbing: 0-1 Hours
• Grasping: 4-5 Hours

Lifting Requirements

• 0 - 15 lbs: Continuously
• 16 - 50 lbs: Frequently
• 51 - 100 lbs: Occasionally
• Over 100 lbs: Occasionally

Carrying Requirements

• 0 - 15 lbs: Continuously
• 16 - 50 lbs: Frequently
• 51 - 100 lbs: Occasionally
• Over 100 lbs: Never