Project Coordinator, Events & Field Enablement

Aquent; Westlake (TX); On-site; USD 48,000 - 70,000; Full time

Job summary

Aquent in Westlake, TX is seeking a detail-oriented events coordinator to partner with a leading financial services organization. You will plan, strategize, and execute high-impact events and field enablement initiatives while driving cross-functional collaboration and on-time delivery.

You will translate strategic objectives into actionable plans, manage budgets, craft leadership-ready presentations, and support communications.

Qualifications

• 1 to 3 years of relevant experience in event management, project coordination, program management, field enablement, communications, or business operations.

Responsibilities

• Partner with event leads to support the end-to-end strategy, planning, and execution of events and programs.
• Own assigned event workstreams and logistics, including timelines, venues, schedules, attendee communications, materials, vendors, and on-site execution.
• Support the development of event strategy, audience experience, agendas, session concepts, and content.
• Anticipate project needs, identify gaps, and proactively recommend solutions to improve event experiences.
• Coordinate with internal stakeholders, leaders, and vendors to ensure commitments and deliverables are completed on time.
• Manage event budgets, forecasts, invoices, purchasing requirements, and financial reconciliation with high attention to detail.
• Maintain comprehensive project plans, timelines, documentation, decisions, risks, and action items across multiple concurrent initiatives.
• Schedule and facilitate planning meetings, develop agendas, capture decisions, and drive follow-up actions.
• Support broader field enablement initiatives, including communications, presentations, resource development, research, and program implementation.
• Create and refine high-quality PowerPoint presentations, leadership updates, and communications that translate complex information into clear, actionable content.

Skills

Event management

Project coordination

Communication

Budget awareness

Tools

PowerPoint

Excel

Word

Outlook

Teams

SharePoint

Job description

Are you a detail-oriented coordinator with a passion for bringing people together through impactful events and seamless communication? Aquent has partnered with a leading financial services organization to find a dynamic professional ready to make a tangible impact on field enablement and event strategy. In this role, you will not just coordinate logistics—you will help shape the experiences that connect, inspire, and empower teams. If you thrive in fast-paced environments, love turning strategic visions into reality, and want to elevate your career with an industry leader, we want to hear from you!

The Opportunity

In this dynamic position, you will work hand-in-hand with event leaders to plan, strategize, and execute high-impact events and field enablement initiatives. You will be the driving force behind key workstreams, translating high-level business objectives into flawless, actionable plans. From managing budgets to crafting compelling presentations, your work will directly influence how information is shared and how teams are supported across the organization. This is a unique opportunity to grow your project management skills, showcase your initiative, and play a pivotal role in driving organizational success.

What You Will Do

• Partner with event leads to support the end-to-end strategy, planning, and execution of events and programs.
• Own assigned event workstreams and logistics, including timelines, venues, schedules, attendee communications, materials, vendors, and on-site execution.
• Support the development of event strategy, audience experience, agendas, session concepts, and content.
• Anticipate project needs, identify gaps, and proactively recommend solutions to improve event experiences.
• Coordinate with internal stakeholders, leaders, and vendors to ensure commitments and deliverables are completed on time.
• Manage event budgets, forecasts, invoices, purchasing requirements, and financial reconciliation with high attention to detail.
• Maintain comprehensive project plans, timelines, documentation, decisions, risks, and action items across multiple concurrent initiatives.
• Schedule and facilitate planning meetings, develop agendas, capture decisions, and drive follow-up actions.
• Support broader field enablement initiatives, including communications, presentations, resource development, research, and program implementation.
• Create and refine high-quality PowerPoint presentations, leadership updates, and communications that translate complex information into clear, actionable content.

What You Bring

• 1 to 3 years of relevant experience in event management, project coordination, program management, field enablement, communications, or business operations.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to move comfortably between strategic thinking and detailed, hands-on execution.
• Proven ability to take direction, operate independently once priorities are established, and know when to seek guidance.
• Strong judgment and initiative with the ability to anticipate needs, solve problems, and bring forward thoughtful recommendations.
• Exceptional relationship-building skills and comfort collaborating with leaders, business partners, vendors, and cross-functional teams.
• Strong attention to detail and comfort working with budgets, financial information, timelines, and project tracking.
• High proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, Teams, and SharePoint.