Project Coordinator - Equipment

Sprouts Farmers Market, Inc.; Phoenix (AZ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

15% discount for family

Vacation accrual plan

401(k) retirement savings with company

DailyPay

Sick time

Flexible schedules

Employee Assistance Program

Job summary

Sprouts Farmers Market is seeking a Project Coordinator - Equipment to provide precise procurement support for New Store Development, handling FF&E, Direct Buy and small wares. You will issue POs in Workday, coordinate with multiple business units, and help maximize efficiency and accountability.

The role reports to the Store Support Office in Phoenix, AZ with a hybrid schedule in office Tuesday through Thursday and close collaboration with Sprouts vendors and NSO teams.

Qualifications

• High school diploma required; college degree preferred with 3 years procurement experience; or equivalent education/experience
• Effective communication skills, both written and verbal
• Strong interpersonal skills and problem-solving abilities
• Strong Excel skills; knowledge of procurement processes and records management

Responsibilities

• Perform equipment take-offs based on fixture plans and coordinate FF&E ordering
• Issue POs for new store fixtures, equipment and small wares for new stores and remodels
• Support cross-functional teams to improve efficiency and accountability
• Manage workflow to align with development schedules and financial timelines
• Coordinate with Logistics Vendors to arrange freight and track shipments
• Maintain FF&E Small wares Master List and related records
• Prepare reports, correspondence and documents using MS Office and databases
• Assist with vendor communications and inquiries related to FF&E and Direct Buy

Skills

Effective communication

Strong interpersonal skills

Detail orientation

Analytical

Team player

Education

High school diploma

College degree preferred

Tools

Excel

Workday

Job description

Overview

The Project Coordinator - Equipment (EC) provides high-level, precise procurement support to New Store Development by way of the ordering and managing FF&E, Direct Buy and Small Wares. A key component of this position is the dissemination of the Construction Fixture plans and determining which items need to be purchased for each unique new Sprouts store or remodel project and then issuing those PO’s within our Procurement System, Workday. The position works extensively across each Business unit, including Construction, Procurement, IT, Marketing, Merchandising, Store Operations, as well as with a large contingent of Sprouts Vendor partners. This position drafts correspondence, creates reports and coordinates special projects.

Position reports into our Store Support Office in Phoenix, AZ. Hybrid schedule in office Tuesday - Thursday.

Overview of Responsibilities

• Perform equipment take-offs based on fixture plans and in coordination with standard FF&E ordering while identifying non-prototypical FF&E items specific to each project
• Issue PO’s for new store fixtures, equipment and small wares for new stores, remodels and special projects
• Assist Manager in identifying cross-functional inefficiencies, involving this roll, and developing processes and tools to maximize efficiency, transparency and accountability
• Manage and prioritize workflow according to the development schedules and in coordination with Vendor and Project Managers to ensure timely completion of Store openings as well as internal financial timelines
• Work with Logistics Vendors to arrange, track, and expedite freight as needed
• Understanding of general construction terms and timelines
• Work with Accounts Payable Department as needed to provide accurate information for data originating in the Procurement Department
• Interact with Sprouts vendors in a professional manner befitting our stated culture
• Confer with New Store Operations (NSO) supervising personnel to address questions, problems, and coordinate requests for purchases while cognizant of different cost centers.
• Troubleshoot Workday FF&E, Direct Buy and small wares Questions
• Record and maintain files and records of equipment requests
• Maintain FF&E Small wares Master List
• Prepare responses to correspondence containing routine inquiries related to FF&E, direct Buy and small wares
• Prepare reports, letters, financial information and other documents, using word processing, spreadsheet, database, or other software
• Answer phone calls and direct calls to appropriate parties
• Perform general office duties, such as maintaining records management & historical databases, organizing meetings, and performing basic bookkeeping work
• Account for all FF&E and Direct Buy expenditures and reconciliate by way of the Accounting Log
• File and retrieve corporate documents, records, and reports
• Open, sort, and distribute incoming correspondence to the necessary recipients as necessary including faxes and email
• Be "process focused" with emphasis on maximizing efficiency and effective communication while being sensitive to cost and quality
• Be open to change and be a change agent when called upon

Qualifications

• High school diploma required, College degree preferred with three (3) years of procurement experience required and Supermarket Fixtures and Equipment purchasing experience desired; or an acceptable combination of education and experience
• Effective communication skills, both written and verbal
• Strong interpersonal skills
• Above average writing, analytical, problem assessment, and problem‑solving skills
• Strong Excel skills-test will be given
• Knowledge of principles and practices of organization, planning, records management and general administration
• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and fax machines
• Ability to follow oral and written instructions
• Ability to work well alone and as part of the team
• Ability to gather and monitor information
• Requires attention to detail and accuracy

Benefits

In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include:

• Competitive pay
• Sick time plan that you can use to support you or your immediate families health
• Vacation accrual plan
• Opportunities for career growth
• 15% discount for you and one other family member in your household on all purchases made at Sprouts
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(K) Retirement savings plan with a generous company match
• Company paid life insurance
• Contests and appreciation events throughout the year full of prizes, food and fun!

Eligibility requirements may apply for the following benefits:

• Bonus based on company and/or individual performance
• Affordable benefit coverage, including medical, dental and vision
• Health Savings Account with company match
• Pre-tax Flexible Spending Accounts for healthcare and dependent care
• Company paid short-term disability coverage
• Paid parental leave for both mothers and fathers
• Paid holidays

Sprouts Farmers Market offers DailyPay – if you’re hired as an eligible employee, you’ll be able to transfer the money you’ve already earned at no extra cost, and get it the next business day, for free. We offer DailyPay so you don’t have to wait for payday to access the money you’ve already worked for. With DailyPay, you can see how much you’ve made every day and you can transfer your money any time before payday.

You can learn more by visiting https://www.dailypay.com/partners/sprouts-farmers-market/.

Sprouts will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance in Hiring Ordinance.

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