Project Coordinator - Energy Execution

Motive Workforce; Healdsburg (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Motive Workforce is seeking a Project Coordinator to support a growing Energy Execution team managing utility-scale renewable energy projects across the United States. This role is ideal for someone who enjoys keeping projects organized and moving forward by coordinating across construction, EPC, infrastructure, or renewable energy initiatives.

You'll work alongside Project Managers and cross-functional teams from kickoff through closeout, scheduling meetings, tracking milestones, maintaining

Qualifications

• Experience supporting construction, EPC, infrastructure, or renewable energy projects.
• Strong organization and tracking skills with documentation management.
• Ability to coordinate with cross-functional teams and external partners.

Responsibilities

• Support multiple Project Managers across active construction projects.
• Coordinate project documentation, contracts, permits, work orders, and change orders.
• Prepare and track purchase orders and assist with invoice processing.
• Maintain project schedules, milestone trackers, and project records.
• Schedule meetings, prepare agendas, and document meeting minutes and action items.
• Coordinate with Finance, Accounting, Procurement, Legal, Asset Management, and external project partners.
• Organize project documentation and support closeout activities.
• Monitor deliverables and follow up to keep projects on schedule.

Skills

Project coordination

Scheduling

Documentation management

Stakeholder communication

Tools

MS Office

Project management software

Job description

Motive Workforce is seeking a Project Coordinator to support a growing Energy Execution team managing utility-scale renewable energy projects across the United States. This role is ideal for someone with experience supporting construction, EPC, infrastructure, or renewable energy projects who enjoys keeping projects organized and moving forward. You'll work alongside Project Managers and cross-functional teams throughout the project lifecycle, from project kickoff through closeout.

• Support multiple Project Managers across active construction projects.
• Coordinate project documentation, contracts, permits, work orders, and change orders.
• Prepare and track purchase orders and assist with invoice processing and reconciliation.
• Maintain project schedules, milestone trackers, and project records.
• Schedule meetings, prepare agendas, and document meeting minutes and action items.
• Coordinate with Finance, Accounting, Procurement, Legal, Asset Management, and external project partners.
• Organize project documentation and support project closeout activities.
• Monitor deliverables and proactively follow up to keep projects on schedule.