Project Coordinator, Electrical

VIATechnik; Denver (CO); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Open and flexible time off

401(k) plan

Job summary

VIATechnik's Electrical Studio is seeking a Project Coordinator to own proposal coordination, Salesforce pipeline management, change orders, and contract execution. This role is hands-on and not purely administrative, positioned at the center of a fast-moving studio.

You will coordinate marketing collateral, support Account Executives, manage documents in BOX and Salesforce, and ensure timely follow-through to keep opportunities progressing.

Qualifications

• Experience coordinating proposals and pipeline management in a fast-moving studio.
• Ability to manage change orders and contract execution end-to-end.
• Skilled in producing and coordinating marketing collateral for pursuits.
• Proven ability to work with senior leadership and multiple stakeholders.

Responsibilities

• Own Salesforce pipeline, opportunities, and pricing within 60 days.
• Lead proposal setup, takeoffs, estimating, and review coordination.
• Manage change orders from Salesforce through to execution with follow-through.
• Coordinate contract execution workflow including redline coordination and BOX Sign routing.
• Support Account Executives with monthly proposal check-ins and follow-ups.
• Create and coordinate Electrical Studio marketing materials and pursuit collateral.

Skills

Salesforce pipeline management

Proposal coordination

Bluebeam takeoffs

Contract execution

Marketing collateral

Change order management

Vendor coordination

Tools

BOX

Salesforce

Bluebeam

Job description

This is a remote role within the United States, with preference for candidates located in Denver, CO. US work authorization is required.

About VIATechnik

VIATechnik is on a mission to lead the built environment in creating a better future, today. We are one team of over 500 digital experts around the globe. Our team is a quickly growing group of committed architects, engineers, tradespersons, researchers, and business leaders. Together, we empower clients through high-quality, high-velocity experiences that consistently improve outcomes across the design, construction, and operations of buildings and infrastructure. We work with leading electrical trade contractors on their most challenging projects across data centers, healthcare, industrial, and more.

Role Overview

VIATechnik's Electrical Studio is growing fast, and this role exists to make sure the infrastructure behind how it wins work keeps pace with the opportunity. The Project Coordinator, Electrical owns the processes that move incoming opportunities from pipeline to executed contract, including proposal coordination, Salesforce pipeline management, change orders, contract execution, and marketing collateral. This is not an administrative support role. It is operational ownership at the center of a fast-moving studio, where your precision and follow-through directly determine how much work the team can confidently pursue and close.

Employee Value Proposition

Purpose - You will sit at the operational center of one of VIATechnik's fastest-growing practices, and the work you do will have a direct line to how the Electrical Studio grows, how clients are served, and how the firm continues to lead digital delivery in the AEC industry.

Growth - This role builds deep fluency in VDC proposal execution, pipeline management, and client relationship strategy in a firm that rewards initiative, with a clear path into broader business development and operations leadership for those who want more.

Motivators - If you are energized by owning consequential processes, working directly with senior leadership, and operating in an environment where your contribution is visible and the stakes are real, this role was designed for you.

Major Objectives

• Achieve full ownership of the Electrical Studio's Salesforce pipeline within 60 days, with all active opportunities accurately staged, priced, and annotated, resulting in zero pipeline gaps flagged during monthly reviews.
• Reduce proposal turnaround time for mid-market clients to five business days or fewer within 90 days, by owning the full setup, takeoff, estimating, and review coordination workflow end to end.
• Maintain a zero-outstanding change order backlog at any point in the quarter, with all change orders processed and fully executed within two weeks of issuance.
• Own the end-to-end contract execution workflow within six months, with all fully executed subcontracts filed correctly in both BOX and Salesforce within 24 hours of execution.
• Develop and maintain a complete library of current Electrical Studio marketing materials within the first year, including project team maps, zipper plans, and proposal templates ready for AE deployment without additional design work.

Critical Responsibilities

Proposal and Pipeline Management

• Execute full project setup for every incoming opportunity, including configuring Salesforce, setting up BOX folders, filing project documents, and capturing square footage for estimate templates, with zero errors across multiple simultaneous pursuits.
• Perform Bluebeam takeoffs across electrical drawings as needed to establish accurate scope inputs for pricing, working with technical resources to validate estimates consistent with the studio's financial objectives.

Change Orders and Contract Execution

• Manage the change order workflow end to end, from processing in Salesforce through client delivery, execution tracking, and budget updates, following every CO through to full execution with airtight follow-through.
• Own contract execution for the Electrical Studio, including redline coordination, BOX Sign routing, certificates of insurance, W-9s, and filing of fully executed subcontracts, managing each step of this multi-party, deadline-sensitive workflow.

Client Engagement and Marketing Support

• Support Account Executives with monthly proposal check-ins, logging all outcomes in Salesforce within 48 hours, and identifying opportunities where additional VIATechnik services align with client goals.
• Create and coordinate Electrical Studio marketing materials including zipper plans, project team maps, and pursuit collateral, and manage event logistics for industry conferences such as NECA, including vendor relationships and budget preparation.

Pipeline Integrity and Operations Coordination

• Maintain the Electrical Studio's win log in real time and set proactive reminders for all proposal due dates and key milestones, serving as the system of record in a remote, high-volume environment.
• Establish a consistent monthly cadence for outstanding proposal follow-up across all active opportunities, with outcomes logged in Salesforce within 48 hours of each client touchpoint.

Culture and Situation Fit

VIATechnik is built on technical excellence, intellectual curiosity, and a genuine commitment to solving hard problems in the built environment. People who thrive here take ownership without being asked, communicate proactively when something is at risk, and hold themselves to a high standard whether or not anyone is watching. This is a fully remote role, which means independence and self-direction are the baseline, not a bonus. This role is not a fit for someone who waits for direction, finds precision tedious, or views operational work as a placeholder for something more interesting. The coordination, documentation, and process ownership that define this role are the value, and the Electrical Studio needs someone who sees it that way.

Win-Win Statement

VIATechnik's Electrical Studio needs an operational anchor who takes full ownership of the processes that allow the team to pursue work confidently and close deals cleanly. In return, the person in this role gains direct access to a global firm at an inflection point in its growth, the trust and visibility that come with owning consequential work from day one, and a clear path toward broader leadership for anyone who wants to grow with the business.

Compensation and Features

• The pay for this position is $65,000 - $80,000, and the role is eligible for bonuses. The actual salary offer may be different as we carefully consider a wide range of factors, including your skills, qualifications, location, and experience
• Health insurance with the choice of five plan options. We cover 70-95% of premiums for VIATechies and 65% of the premiums for dependents (depending on the plan chosen)
• Dental and vision insurance. We cover up to 75% of the monthly insurance premiums for VIATechies and up to 50% of the premiums for dependents (depending on the plans chosen)
• Open and flexible time off
• A 401(k) plan that is fully vested immediately
• Home office setup costs
• Paid holidays

As a minority and woman owned and led company, VIATechnik seeks to build a team that represents a variety of backgrounds, perspectives, and skills. VIATechnik is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment.