Project Coordinator / Deputy PM – CDC EMNS

Tlingit Haida Tribal Business Corporation; Atlanta (GA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Job summary

Tlingit Haida Tribal Business Corporation (THTBC) seeks a Project Coordinator / Deputy PM to support a multi-site Emergency Communication System and Mass Notification System modernization program. You will assist the Program Manager with planning, scheduling, vendor management, and reporting across geographically dispersed locations.

The role requires coordinating stakeholders, maintaining schedules, and ensuring contract requirements are met.

Qualifications

• Bachelor’s degree in a related field; equivalent experience considered.
• 5+ years supporting PM, program management, or related roles; 7+ years preferred.
• Experience with complex federal, commercial, infrastructure projects.
• Experience coordinating distributed teams and stakeholders.
• Experience with vendor management, subcontract administration, and customer engagement.
• Knowledge of Primavera P6 scheduling software.
• Experience with Maximo or similar CMMS platforms.

Responsibilities

• Assist Program Manager in contract administration and execution.
• Plan, coordinate, track milestones, schedules, and deliverables.
• Develop and analyze integrated project schedules using Primavera P6.
• Monitor schedule performance, risks, and action items.
• Coordinate across sites, vendors, subcontractors, and stakeholders.
• Support cost management, budgeting, and financial reporting.
• Review vendor invoices, SOVs, and project expenditures.
• Coordinate procurement, deliverables, and performance monitoring.

Skills

Project coordination

Scheduling

Vendor management

Stakeholder communication

Microsoft Office

Education

Bachelor’s degree in related field

Tools

Primavera P6

Maximo

CMMS

Job description

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description—it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we serve. Every milestone we achieve helps fund programs, expand services, and create lasting value for the Tribe, making each success a shared one.

For more than 35 years THTBC and its subsidiaries have delivered mission-critical services to federal clients globally. From logistics and information technology to cybersecurity and facilities operations, we are united by a single purpose: to generate meaningful economic opportunity and sustainable growth for the Tlingit & Haida Tribes of Alaska.

Together We Grow – One Mission, One Team – With a Commitment to Serve

Subsidiary: KIRA Information Solutions
Job Title: Project Coordinator / Deputy PM – CDC EMNS
Job Location: Georgia – Remote US Locations considered with the ability to travel to various work sites.
Labor Category: Exempt
Clearance / Access: Worksite Access Badge
Travel Requirement: 25%
Pay: DOE
Work Schedule: Full Time – 40 Hours

Scope of Work

The Deputy Project Manager (DPM) supports the Program Manager in the successful execution of a multi-site Emergency Communication System (ECS) and Mass Notification System (MNS) modernization program. This position serves as a key coordination resource responsible for project planning, scheduling, financial tracking, vendor management, reporting, documentation control, and stakeholder communications.

Working as an operational extension of the Program Manager, the DPM assists in coordinating activities among customers, subcontractors, vendors, design teams, commissioning personnel, and internal stakeholders to ensure project milestones, budgets, schedules, and contract requirements are successfully achieved across geographically dispersed customer locations.

Responsibilities

• Support the Program Manager in the overall administration, management, and execution of contract requirements.
• Assist in planning, coordinating, tracking, and monitoring project activities, milestones, schedules, and deliverables.
• Support the development, maintenance, and analysis of integrated project schedules utilizing Primavera P6.
• Monitor project performance, schedule status, action items, risks, and critical path activities.
• Coordinate project execution across multiple sites, vendors, subcontractors, and stakeholders.
• Assist with project controls, cost management, budget tracking, and financial reporting activities.
• Review and track vendor invoices, government invoices, Schedule of Values (SOV), and project expenditures.
• Support subcontractor and vendor management activities, including procurement coordination, deliverable tracking, scheduling, and performance monitoring.
• Utilize Maximo and other project management systems to monitor work orders, project activities, asset information, and maintenance requirements.
• Maintain project documentation including meeting minutes, action item logs, requests for information (RFIs), submittals, design review packages, and closeout documentation.
• Prepare project status reports, executive briefings, dashboards, metrics, and customer presentations.
• Coordinate project meetings, scheduling reviews, stakeholder workshops, customer briefings, and technical discussions.
• Support construction, installation, testing, commissioning, training, and project closeout activities.
• Assist with project risk identification, assessment, and mitigation planning.
• Coordinate access requirements, travel arrangements, badging activities, and site visits.
• Serve as a liaison between customers, subcontractors, project teams, vendors, and company leadership.
• Provide backup support to the Program Manager when required.
• Support employee engagement activities, team-building initiatives, and project milestone events.
• Complete all required training within established timelines.
• Consistently deliver high-quality products, services, and customer support.
• Perform all work safely and in accordance with established policies, procedures, contract requirements, and company directives.
• Perform other duties as assigned.

Minimum Requirements

• Bachelor’s degree in Project Management, Engineering, Construction Management, Business Administration, Information Technology, or a related field; equivalent experience considered.
• 5+ years of experience supporting project management, program management, project controls, construction management, or similar coordination roles; 7+ years preferred.
• Experience supporting complex federal, commercial, infrastructure, technology, construction, or modernization projects.
• Demonstrated experience coordinating geographically dispersed teams, subcontractors, and multiple stakeholders.
• Experience supporting vendor management, subcontract administration, and customer engagement activities.
• Experience supporting project schedules, budgets, action item tracking, risk management, and project reporting.
• Working knowledge of Primavera P6 scheduling software.
• Experience utilizing Maximo or comparable asset management, work order, or CMMS platforms.
• Strong organizational, communication, and document management skills.
• Federal contracting experience preferred.
• CAPM, PMP, PMI-SP, or other project management certification preferred.
• Experience supporting emergency communications, mass notification, fire alarm, life safety, construction, or critical infrastructure programs is highly desirable.
• Must be able to obtain and maintain required Government security or facility access credentials.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).
• Must possess and maintain a valid state driver’s license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Physical Demands / Work Environment

• Must be able to conduct field visits, navigate active construction, laboratory, and operational environments, and work extended hours as required to support project requirements.
• Must be able to work on-call, alternate, and extended shift schedules when necessary to support testing events, commissioning activities, project milestones, and mission requirements, including weekends and holidays.
• Ability to communicate effectively in person, by phone/video meeting, and email.

Why Us?

At Tlingit Haida Tribal Business Corporation (THTBC), our work goes beyond delivering exceptional services—we are driven by a mission to create meaningful impact. When you join our team, you become part of an organization that values purpose, performance, and people.

We offer the opportunity to work in dynamic, fast-paced environments where your contributions directly impact mission success. Our teams are built on collaboration, accountability, and a commitment to excellence, ensuring you are supported while being challenged to grow.

Join us and be part of a team where your work matters.

Benefits

We offer a comprehensive and flexible benefits package designed to support your health, well-being, and financial security. Benefits include:

• Medical, Dental, and Vision coverage
• TRICARE Supplemental
• Critical Illness insurance
• Company-Paid Life and Short-Term Disability insurance
• Optional Long-Term Disability
• Paid Leave
• 401(k) Retirement Plan
• Identity Theft Protection
• Employee Discounts
• Wellness Seminars

For union represented positions, benefits and leave are provided in accordance with the applicable Collective Bargaining Agreement.

Pre-Employment Screening

All candidates must successfully complete pre-employment screening, which may include a criminal background check, motor vehicle record review, and 5-panel drug screening, in accordance with company policy and applicable laws.

Equal Employment Opportunity

We are proud to be an equal opportunity employer and are committed to full compliance with all applicable federal, state, and local employment laws. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, gender identity or expression, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other status protected by applicable law.

Reasonable Accommodation

If you have a disability or medical condition and require a reasonable accommodation at any stage of the hiring process, please notify the designated recruiter so we can provide appropriate assistance.