Project Coordinator - Data Center Construction

The Weitz Company; Austin (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

The Weitz Company is seeking a Project Coordinator in Austin, TX to provide essential administrative support to the project team. You will handle data entry, filing, proofreading, and ensure subcontractor contracts, bonds, and insurance are in place before work starts.

You will manage contract and cost reports, process payments, and assist with OCIP/CCIP reporting, drawings, pay applications, and project documentation. Strong organization and MS Office skills are required.

Qualifications

• 2+ years of experience with basic accounting and/or invoicing.
• Previous experience as a Project Coordinator in the construction industry is desirable.
• Familiarity with OCIP and CCIP management is a plus.

Responsibilities

• Provide administrative support to the project team including data entry, filing, and proofreading.
• Verify subcontractor contracts, bonds, and insurance before work begins and monitor renewals.
• Manage and distribute contract status reports and other cost reports.
• Obtain, review, and process subcontractor and vendor payments.
• Facilitate OCIP and CCIP reporting and other required items.
• File and distribute construction drawings.
• Assist in preparing owner pay applications and related documentation.
• Assist project team with pre-qualifications, contracts, invoices, change orders, and documents.
• Organize closeout information with the project team.

Skills

Excellent written and verbal comms

Strong organizational skills

Independent judgment

Coordinate multiple projects

Project management skills

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Job Description:

What You’ll Do:

• Provide administrative support to the project team including data entry, filing, and proofreading
• Verify subcontractor contracts, subcontractor bonds, and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Manage and distribute contract status reports and other cost reports
• Obtain, review, and process subcontractor and vendor payments
• Facilitate OCIP and CCIP reporting and other needed requirements
• File and distribute construction drawings
• Assist in preparation of owner pay applications; maintain related documentation
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents
• Organize closeout information in conjunction with project team

What We’re Looking For:

• Experience:

  • 2+ years of experience with basic accounting and/or invoicing experience required
  • Previous experience as a Project Coordinator in the construction industry is desirable
  • Familiarity with OCIP and CCIP management is a plus

• Skills:

  • Excellent written and verbal communication skills
  • Strong organizational skills and a high attention to detail
  • Ability to exercise independent judgement
  • Flexibility to coordinate multiple projects
  • Project management skills

• Technology:

  • Proficient in basic computer software including Microsoft Word, PowerPoint, Excel, and Outlook
  • Ability to learn specific job-related software upon hire

• Additional Requirements:

  • Ability to work Monday – Friday, 50 hours per week (10-hour days)

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice.