Construction Project Coordinator (Job number: 1457)

Johnson Controls; Birmingham (AL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid vacation

Eligible for benefits on first day

Professional growth opportunities

Job summary

A leading global technology company in Alabama is seeking a Project Coordinator to support project managers and operations teams. The role includes managing project documentation, assisting with procurement, and ensuring safety compliance. Candidates should have adequate experience in construction documentation and project support, alongside strong skills in Microsoft Office. This position offers a competitive hourly wage with eligible benefits, along with opportunities for professional growth in a collaborative environment.

Qualifications

• Experience supporting project related teams in construction or building maintenance.
• Proficient computer skills in Windows and Microsoft Office.
• Strong interpersonal skills for effective communication.

Responsibilities

• Support project business activities like RFIs, RFPs, and submittals.
• Manage project documentation and subcontractor processes.
• Assist in coordination of safety programs and training.

Skills

Project team support

Proficient in Microsoft Office

Strong interpersonal skills

Education

High School Diploma or equivalent

Associates Degree preferred

Tools

Microsoft Project

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

We are seeking a Project Coordinator to join our federal team based in Huntsville, AL. This role will support Project Managers, Operations Teams, and Engineering teams to ensure consistent delivery of construction documentation (RFI's, RFP's, submittals, invoices), reports, tasks and assignments for a portfolio of projects going on simultaneously.

Shift

First shift/Day shift hours, Monday - Friday

Pay Range

$24.00 - $34.00 per hour ($50,000 - $70,000 annual) based on experience

Benefits

Eligible for benefits on first day of employment

Vacation

3 weeks of paid vacation per calendar year

Travel Required

Very limited

As a Project Coordinator, You Will

• Support the project business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
• Complete the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
• Support new contracts and manage any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
• Assist with the subcontract process. Generate subcontracts online or using templates. Organize subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manage subcontractor invoices by releasing for payment or researching payment problems.
• Manage project documentation files. Gather documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Complete project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
• Produce submittal packages for use by technicians, engineers or the customer. Gather documents such as network flow diagrams, room schedules, project bill of materials, etc
• Assist with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
• Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enter project dates, schedules, and contract costs as directed
• Assist management in the coordination of safety programs. Verify that monthly toolbox training and safety reporting are completed. Work with project management to ensure employees have the proper safety equipment
• Performs other duties as required to support the project team

Required Qualifications

• Experience supporting project related teams in the construction or building maintenance industry
• Proficient computer skills with general Windows environment, Microsoft Office software, and email
• Must have strong interpersonal skills to effectively communicate with both internal and external clients

Preferred Qualifications

• Experience working with government contracting
• Experience working with construction documentation; RFI's, RFP's, submittals, etc
• Proficiency working with Microsoft Project
• Advanced skills working with Microsoft Excel and Powerpoint
• Ability to prioritize work activities based upon financial impact to desired business goals

Preferred Education

• High School Diploma or equivalent required. Associates Degree (or higher) preferred.
• Experience and/or basic project accounting or costing principles

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

To learn more about who we are and what we do, please check out our Take a Journey video.

Recently, Johnson Controls Has Been Recognized By Several Organizations For Leadership In Environment, Sustainability And Governance, As Well As Innovations In Smart Building Platforms

• Named to FORTUNE’s “Most Admired Companies” List
• Corporate Knights Global 100 Most Sustainable Corporations in the World
• Identified as a Sustainalytics Top-Rated ESG Performer for managing material ESG issues
• Received HRH The Prince of Wales’ inaugural Terra Carta Seal
• Ranked 67 on the Drucker Institute’s list of best-managed companies in America
• Named Chairman and CEO George Oliver IoT CEO of the Year for 2022

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers

Division: JCFS (Johnson Controls Federal Systems)