Project Coordinator - Construction

theweitzcompany; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Bonus program

Comprehensive benefits package

Disability insurance

Life insurance

Generous PTO

401K with company match

Tuition reimbursement

Paid parental leave

Voluntary insurance options

Wellness program

Job summary

The Weitz Company is hiring a Project Coordinator to support document management, project accounting, and project administration on assigned construction projects.

You will maintain open communication across the project team to ensure timely, accurate task completion and help manage payments, reports, and closeout information. This role requires strong organization and attention to detail on a fast-paced site environment.

Qualifications

• 2+ years of experience with basic accounting and/or invoicing.
• Previous experience as a Project Coordinator in the construction industry is desirable.
• Familiarity with OCIP and CCIP management is a plus.

Responsibilities

• Provide administrative support to the project team including data entry, filing, and proofreading.
• Verify subcontractor contracts, bonds, and insurance requirements prior to commencement; monitor expiration dates and renew as needed.
• Manage and distribute contract status reports and other cost reports.
• Obtain, review, and process subcontractor and vendor payments.
• Facilitate OCIP and CCIP reporting and other required items.
• File and distribute construction drawings.
• Assist in preparation of owner pay applications; maintain related documentation.
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents.
• Organize closeout information with the project team.

Skills

Written communication

Verbal communication

Organizational skills

Independent judgment

Multi-project coordination

Project management

Education

Basic accounting or invoicing experience

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

The Weitz Company is hiring a Project Coordinator! This role is responsible for document management, project accounting, and project administration on assigned projects. The Project Coordinator will maintain open communication between all personnel to ensure all project tasks are accomplished in a timely and accurate manner. If you are highly organized and have an interest in the construction industry, this could be a great fit for you!

The Weitz Company has been Building a Better Way since 1855. We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

What You’ll Do:

• Provide administrative support to the project team including data entry, filing, and proofreading
• Verify subcontractor contracts, subcontractor bonds, and insurance requirements are in place with proper coverages prior to commencement of work; monitor expiration dates and renew as needed
• Manage and distribute contract status reports and other cost reports
• Obtain, review, and process subcontractor and vendor payments
• Facilitate OCIP and CCIP reporting and other needed requirements
• File and distribute construction drawings
• Assist in preparation of owner pay applications; maintain related documentation
• Assist project team with pre-qualifications, contract execution, invoices, change orders, and other requested documents
• Organize closeout information in conjunction with project team

What We’re Looking For:

• Experience:
  • 2+ years of experience with basic accounting and/or invoicing experience required
  • Previous experience as a Project Coordinator in the construction industry is desirable
  • Familiarity with OCIP and CCIP management is a plus
• Skills:
  • Excellent written and verbal communication skills
  • Strong organizational skills and a high attention to detail
  • Ability to exercise independent judgement
  • Flexibility to coordinate multiple projects
  • Project management skills
• Technology:
  • Proficient in basic computer software including Microsoft Word, PowerPoint, Excel, and Outlook
  • Ability to learn specific job‑related software upon hire

What We Offer:

• Competitive Pay
• Rewarding Bonus Program
• Comprehensive Benefits Package with Tax‑Advantaged HSA and FSA offerings
• Employer‑Paid Short‑ and Long‑Term Disability Programs
• Employer‑Paid Life Insurance
• Generous Paid Time Off Provisions
• 401K Retirement Savings Plan with Company Match
• Tuition Reimbursement
• Fully Paid Parental Leave
• Voluntary Products Including: Critical Illness Insurance and Accident Insurance
• Corporate Wellness Program with Wellness Time Off and Rewards

Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol‑free workplace and background checks are required if applicable. Click here to review our Privacy Notice.