Project Coordinator - Construction

ZipRecruiter; Milwaukee (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading construction management firm in Southeastern Wisconsin is seeking a Project Coordinator to support multiple projects and teams. This role involves generating and maintaining project documentation, facilitating communication, and ensuring timely task completion in a dynamic work environment. Candidates should have experience in construction project management and the ability to manage diverse responsibilities effectively.

Qualifications

• 2+ years of Project Coordination experience in a Construction Project Management setting.
• Basic understanding of construction plans, specifications, and CSI codes.
• Self-motivated with the ability to work independently and in a team.

Responsibilities

• Work with 2-4 Project Managers managing documentation and organization tasks.
• Facilitate submittals, contracts, and change orders for multiple projects.
• Ensure timely completion of subcontractor agreements and manage project folders.

Skills

Time management

Attention to detail

Communication

Relationship building

Education

Associate or Bachelor's degree in Construction Management, Project Management, or Business Administration

Job description

Job DescriptionJob DescriptionDescription:

Company Summary

Established in 2004, Catalyst Construction has been named one of the fastest growing Construction Management firms in Southeastern Wisconsin. We are more than construction partners as we serve our communities, clients, and employees with integrity, continuous learning, and creativity.

Job Title: Project Coordinator - Construction

Supervisor: Chief Operating Officer (working daily with Project Managers)

Summary: As a Project Coordinator, your main responsibility is to work closely with project managers to generate, maintain, track, and distribute project documentation. A project coordinator will work with multiple project managers and on multiple projects at the same time. If you are looking for a fast paced role that requries you to be detailed and communicate effectively, Catalsyt Construction might be your next career step!

Responsibilities/Duties:

Project Coordinators ordinarily work with 2-4 Project Managers on various projects at one time

• Facilitate submittals, RFIs, subcontracts, and change orders as needed
• Manage record documentation, including saving and cataloging project paperwork, emailing contracts, uploading submittals, RFI’s, change orders, and requesting and assembling closeout documents
• Track executed subcontractor contracts and review markups for PM approvals
• Ensure that subcontractors return signed subcontracts in a timely manner, contacting delinquent subcontractors to request agreements or Certificates of Insurance
• Assemble superintendent start-up paperwork for use on project site
• Assist with permits as needed
• Create municipal binders required for inspections
• Set up and maintain project folders in Procore and on the company server
• Collect as built drawings from subs
• Create Operation and Maintenance Manuals upon project completion
• Manage project contact directory of subs and teams
• Schedule meetings as requested
• Assist with invitation to bid tasks as needed
• Attend meetings and training assigned
• Complete projects as assigned

Requirements:

• 2+ years of Project Coordination experience in a Construction Project Management setting
• An associate or a bachelor’s degree in construction management, project management, or business administration is , but not required. Equivalent experience will be considered.
• Basic understanding of construction plans, specification formats, and CSI codes
• Ability to build and maintain strong working relationships
• Ability to effectively manage time, multi-task, and pay close attention to details
• Self-motivated professional with the ability to work independently and as part of a team
• Regularly required to move, sit, and bend for various hours throughout the day
• Reliable transportation