Project Coordinator - Construction

LHH; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

LHH is seeking an entry level support Project Coordinator in Miami to assist a Project Manager in the construction industry. This role requires a four year degree in Engineering, Architecture, or a related field, with excellent communication skills and proficiency in Microsoft Office.

The Project Coordinator will assist with vendor onboarding, support RFP processes, and coordinate with internal teams to ensure smooth project execution. Candidates must be local, as remote work is not an option.

Qualifications

• Four year degree required.
• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.
• Expertise in Microsoft Office Suite.

Responsibilities

• Assist in vendor onboarding by collecting and reviewing documentation.
• Maintain vendor information in procurement systems.
• Support RFP processes by gathering vendor quotes.
• Help coordinate site visits and meetings with vendors.
• Track vendor compliance and performance metrics.
• Assist in project schedule maintenance.
• Prepare project status reports for leadership review.

Skills

Excellent verbal and written communication skills

Ability to prioritize and multi-task

Expertise in Microsoft Office Suite

Education

Four year degree in Engineering, Architecture or similar

Tools

Ivalua

Yardi

Job description

LHH Recruitment Solutions has partered with an established client to identify an entry level support Project Coordinator that requires a four year degree to support a Project Manager in the construction industry. Must be local to the Miami area, remote is not an option.

About the Role

Responsibilities include assisting in vendor onboarding, maintaining vendor information, supporting RFP processes, and coordinating with internal teams to ensure smooth project execution.

Responsibilities

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors
• Track vendor compliance, insurance renewals, and performance metrics
• Assist in creating and maintaining procurement and estimating project schedules
• Track milestones, deliverables, and budget updates for active projects
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution
• Support the preparation of project status reports and presentations for leadership review
• Gather and organize cost data from vendors and subcontractors for estimating purposes
• Assist in preparing cost analyses and bid leveling sheets for management review
• Research market pricing and trends to support accurate cost estimates
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff
• Maintain organized digital records for vendor documentation, contracts, and project files
• Prepare reports, spreadsheets, and presentations as needed

Qualifications

• Four year degree: Engineering, Architecture or similar
• Excellent verbal and written communication skills
• Ability to prioritize and multi-task
• Expertise in Microsoft Office Suite

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.