Project Coordinator - Construction

Woda Cooper Companies, Inc.; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Woda Cooper is seeking a Project Coordinator to support construction projects, coordinating with staff, vendors and subcontractors to plan costs, schedules, and submittals. You will maintain logs and manage procurement through Procore and MS Office.

The role requires an associate degree, strong communication, and multitasking in a fast-paced environment. On-site travel may be required; valid driver’s license preferred. Competitive wages and bonus opportunities.

Qualifications

• Associate degree required; bachelor's in construction management preferred but not required.
• Construction management coursework experience a plus.
• Experience in construction-related fields a plus.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Collaborate with project staff to develop strategic action plans and cost estimates.
• Follow up with vendors on project action items.
• Process technical product and shop drawing submittals electronically.
• Distribute and track project materials with the Project Manager.
• Maintain project logs using Microsoft Office Suite.
• Assist in reviewing change orders and tracking them.
• Process and track vendor invoices.
• Update contract documents under direction of the Project Manager.
• Handle quantity takeoffs and cost estimating.
• Prepare owner-contractor change orders and issue subcontracts/POs.
• Create and monitor per-project schedules for takeoffs; update schedule per PM direction.
• Collect and process bids for subcontracting; assemble O&M manuals.
• Maintain meeting minutes and distribution; manage jobsite in PM's absence.
• All other duties as assigned.

Skills

Verbal communication

Written communication

Problem solving

Multitasking

Education

Associate degree

Bachelor's degree in construction management

Tools

Microsoft Office Suite

Procore

Job description

Project Coordinator - ConstructionWHO WE ARE:Woda Cooper Companies, Inc. and its affiliates specialize in the development, design, construction, and management of high-quality affordable multi-family communities, senior communities, and single-family homes. The company was founded in 1990 and now has operations in 19 states and a portfolio of 375 communities and 19,000 units operating or under construction. Green building is standard with certifications including Passive House, Zero Energy Ready Homes, LEED, Enterprise Green, EarthCraft, and ENERGY STAR. Woda Cooper Companies has offices in Georgia, Indiana, Kentucky, Maryland, Michigan, Ohio, and Virginia. Affordable Housing Finance magazine ranked Woda Cooper Companies 7th in nation among developers and 17th among owners.DUTIES & RESPONSIBILITIES:Collaborate with project staff to create a strategic action plan and cost estimates of materials, time, labor, and other resources required to complete the project.Consistently follow up with vendors on all project related action items.Process technical product and shop drawing submittals electronically.Distribute and track project related technical materials in conjunction with the Project Manager.Maintenance of all project logs using Microsoft Office Suite.Assist in tracking and reviewing of change orders.Process and track vendor invoices.Update contract documents during construction at the direction and review of the Project Manager.Quantity takeoff and cost estimating.Prepare owner contractor change orders.Issue all subcontract and Purchase Orders.Issue all subcontracts and purchase orders for all trades for labor, guaranteed material packages and turnkey applications for project.Create and monitor a per project schedule for quantity take offs.Develop and update project schedule at the direction of the Project Manager.Collect and process bids for subcontracting at the direction of project team.Assemble O&M Manual.Maintain meeting minutes and distribution.Keep all information on Procore current.Jobsite management in the absence of a superintendent.All other duties as assigned.REQUIRED SKILLS & ABILITIES:Excellent verbal and communication skills.Proficient in Microsoft Office Suite.Ability to remain flexible and efficient in a fast-paced environment.Ability to make intelligent and quick decisions, work well under pressure, and when faced with unexpected occurrences and delays.Ability to effectively multitask while analyzing and solving problems.EDUCATION & EXPERIENCE:Associate degree required, bachelor's degree in construction management preferred but not required.Construction management coursework experience a plus.Experience in construction related fields a plus.PHYSICAL REQUIREMENTS:Must be able to lift up to fifty pounds at a time.Must be able to travel to sites with notice required.Must possess a valid driver’s license and insurance.BENEFITS:We offer competitive wages and annual bonus opportunities. Benefits include:Medical, Dental and VisionShort Term Disability and Life Insurance401K with Company Match100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)Cell Phone Discount12 Days Paid Time Off8 Paid Holidays & 2 Floating Holidays!Employment is contingent on education verification, references, background check, and drug screening.#WCSP