Project Coordinator / Communications Assistant Professional Aide

Michigan State University; East Lansing (MI); On-site; USD 40,000 - 65,000; Full time

Job summary

Michigan State University is seeking a Project Coordinator / Communications Assistant. The ideal candidate will support project communications and outreach, demonstrate strong marketing and communication skills, and engage with diverse communities. This temporary position requires the ability to develop marketing materials and manage communication with stakeholders effectively.

Qualifications

• Strong marketing/communication skills, including writing and graphic design.
• Proven ability to work with diverse community members.
• Understanding of Civil Rights principles.

Responsibilities

• Coordinate project communications with various stakeholders.
• Develop marketing materials and outreach strategies.
• Track multiple projects and deadlines.

Skills

Marketing skills

Communication skills

Graphic design

Photography

Spreadsheet skills

Technology proficiency

Oral communication

Written communication

Education

Relevant experience may be considered in lieu of degree

Tools

Microsoft Teams

Qualtrics

Word

Excel

PowerPoint

Zoom

Outlook

Job description

Project Coordinator / Communications Assistant Professional Aide

This is a temporary or an on-call position. Provides professional support. Responsibilities may include general business, science, medical, agricultural or other professional support functions. Term: Temps can work two (2) nine (9) month terms with a week break in service in between and at the end of the second term terminate for three (3) months or switch to an on-call. On-Call allowed to work 1039 hours in any twelve (12) month period.

Unit Position Summary

Michigan State University Extension is committed to fostering a welcoming and collaborative environment, which requires all staff to contribute toward a vision for success regardless of title or position within the organization. We strive to create a positive culture, access to resources, and a sense of belonging for staff, partners, and programming participants. This means that all staff at MSU Extension are dedicated to the following:

• We work together to ensure that programming is available to all audiences, creates meaningful and positive impacts for participants, and demonstrates partnership and collaboration across communities.
• We understand that a welcoming and respectful environment is built through the efforts of everyone.
• We foster an environment that welcomes a broad range of perspectives and experiences, ensuring that all individuals have the opportunity to contribute and thrive.
• We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and supportive culture.
• We foster an environment that values a range of perspectives, skills, and experiences by working to ensure access to programming for communities.
• We commit to continuous learning and engagement to better serve Michigan residents and meet the evolving needs of communities.
• We recognize that broad accessibility and collaboration are essential elements of our work and are vital to organizational and programmatic success.
• We embrace a culture of understanding, coaching, and feedback toward achieving a vision of success for the entire organization and its staff.
• Together we will achieve success and we commit to these goals in our work, continued education, and ongoing efforts.

Position Summary:

1. Working with a grant's Primary Investigators, coordinate project communications with federal agency personnel, university project participants, and external contractors to ensure proper coordination of grant deliverables.
2. Develop and distribute summary document from weekly check-in meetings for grant.
3. Participate in weekly 'Federal Funding Friday' calls to learn of potential funding opportunities for eligible communities.
4. Develop outreach strategy on external funding opportunities for eligible communities.
5. Develop external marketing materials for the MSU Product Center, including social media posts, articles, fact-sheets, and other appropriate materials.
6. Develop external marketing materials related to digital literacy.

Desired Qualifications

• Strong marketing/communication skills, including writing, graphic design, photography and other related skills.
• Strong spreadsheet skills to track multiple projects, deadlines, and external partners.
• Proven ability in establishing and working with a diverse network of constituents and community members across race, gender, socioeconomic class, disabilities, and other differences to assist with program development and outreach.
• Understanding of and ability to implement Civil Rights principles and compliance standards.
• Combination of education and specific, relevant experience may be considered in lieu of degree.
• Ability to lift and carry educational materials, equipment, etc. up to 25 lbs.
• Ability to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills and techniques, which reflect an understanding and awareness of social, cultural and economic diversity of the target population served.
• Effective oral and written communication skills.
• Transportation is the responsibility of the employee.
• Proficiency in use of technology (e.g., web research, Zoom, Qualtrics, Microsoft Teams, Word, Excel, PowerPoint, Outlook for mail/calendaring, distance technology, etc.).
• Other skills and/or physical abilities required to perform duties of the position.

Required application materials:

Resume, Cover Letter, 3 Professional References

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

STANDARD 8-5

About the company

Michigan State University is a public land-grant research university in East Lansing, Michigan.

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