Project Coordinator - Commercial Construction

The Hagerman Group; Fishers (IN); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The Hagerman Group in Fishers, IN is seeking a Project Coordinator to support our commercial construction projects. You’ll manage project docs, assist with contracts and POs, and help keep plans and reports on track from start-up to close-out.

Ideal candidates bring 5+ years of administrative experience in construction, strong communication, and proficiency with Procore and CMiC, plus familiarity with AIA documents. Competitive compensation and benefits offered.

Qualifications

• 5+ years of administrative experience, construction industry a plus.
• Strong communication, problem-solving, and organizational skills.
• Proficiency in Microsoft Office Suite; experience with Procore and CMiC preferred.
• Familiarity with contract administration and AIA documents.

Responsibilities

• Manage and maintain project documentation, databases, and filing systems.
• Prepare and process contracts, purchase orders, change orders, and AIA documents.
• Coordinate bid invitations, plan distribution, and project start-up requirements.
• Track insurance certificates, bonds, and safety documentation.
• Assist with monthly project reports, meeting minutes, and close-out packages.
• Support a collaborative team environment and adapt to changing priorities.

Skills

Administrative experience

Procore

CMiC

Microsoft Office

Contract administration

AIA documents

Communication skills

Education

High School diploma or equivalent

College degree preferred

Tools

Procore

CMiC

Job description

The Hagerman Group

Project Coordinator - Commercial Construction

Fishers, IN 46038

Who is Hagerman?

Since 1908 The Hagerman Family has built trust and earned confidence as leaders in diverse markets of the construction industry. We are a construction solution provider.

Are you ready to play a key role in delivering exceptional construction projects? At Hagerman, we’re looking for a Project Coordinatorwho thrives in a fast-paced, collaborative environment and is passionate about keeping projects organized and on track.

Why You’ll Love This Role

As a Project Coordinator, you’ll be the backbone of our project management team - providing critical administrative support and ensuring smooth operations from start-up to close-out. You’ll work closely with Project Executives, Project Managers, Project Engineers, and Superintendents, as well as clients, contractors, and suppliers. Every day brings new challenges and opportunities to make an impact!

What You’ll Do

• Manage and maintain project documentation, databases, and filing systems.
• Prepare and process contracts, purchase orders, change orders, and AIA documents.
• Coordinate bid invitations, plan distribution, and project start-up requirements.
• Track insurance certificates, bonds, and safety documentation.
• Assist with monthly project reports, meeting minutes, and close-out packages.
• Support a collaborative team environment and adapt to changing priorities.

What We’re Looking For

• High School diploma or equivalent; college degree preferred.
• 5+ years of administrative experience (construction industry experience a plus).
• Strong communication, problem-solving, and organizational skills.
• Proficiency in Microsoft Office Suite; experience with Procore and CMiC preferred.
• Familiarity with contract administration and AIA documents.

Why Join Us?

• Be part of a team that values collaboration, growth, and excellence.
• Competitive compensation and benefits.