Project Coordinator (Austin Housing)

Austin, Texas; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Generous leave

Work-life balance programs

Extensive benefits

Job summary

City of Austin is seeking a project management professional to support budgeting, contract coordination, and regulatory compliance for City housing construction programs. The role involves ensuring documentation accuracy, coordinating with internal and external stakeholders, and applying standard project management practices.

The position requires a bachelor’s degree in a related field and at least three years of experience in construction, engineering, or architecture, with the option to

Qualifications

• Bachelor’s degree in a related field plus 3 years of experience in construction, engineering, architecture, or related work.
• Experience substitutes education up to four years.

Responsibilities

• Communicate project/program information to internal and external customers.
• Assist in development and monitoring of project budgets including processing pay applications and updating budgets.
• Assist in development of short- and long-range plans for projects or routine projects with known techniques.

Skills

Budgeting

Contract management

CRM systems

Project management software

Communication skills

Organizational skills

Education

Bachelor’s degree in related field

Tools

CRM software

Document management systems

Project management software

Job description

* Communicates project and/or program information to internal and external customers.* Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.* Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.* Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.* Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.* Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.* Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.* Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.* Develops, maintains, and improves City of Austin design and construction standards.* Provides technical advice and assistance.* Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.* Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.* Knowledge of laws, rules, regulations, and codes associated with project assignment.* Knowledge of budget policies and principles.* Knowledge of contract management principles, methods, and practices.* Skill in adapting, interpreting, and applying guidelines and standards.* Skill in establishing and maintaining positive relationships with internal and external customers.* Skill in using available software packages.* Ability to exercise sound judgment, tact, and diplomacy in all public contacts.* Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.* Ability to communicate in oral or written format to a variety of audiences.* Graduation with a Bachelor's degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.* Experience may substitute for education up to a maximum of four (4) years.* Familiarity with project documentation, contract compliance, and regulatory requirements related to housing or construction.* Strong organizational skills with the ability to track multiple project components and maintain accurate documentation.* Ability to identify issues, gather supporting information, and assist in resolving technical or operational challenges.* Proficiency with project management software, document management systems, or tools used for tracking project progress and compliance.* Experience operating a Customer Relationship Management (CRM) system to track inquiries, manage workflows, and support customer interactions.* Demonstrated ability to work directly with a diverse customer population, providing clear communication, responsive service, and effective issue resolution.**Location:** Street Jones Building **-** 1000 E 11th Street, Austin Texas 78702* The City of Austin employment application is an official document; incomplete applications will not be considered.* The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held.* Starting salary will be based on overall relevant experience from your application.* **Responses to supplemental questions regarding experience should also be clearly documented in the 'Experience' section of the main application.*** Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.* **While a résumé and cover letter is required, statements such as \"see résumé\" will not be accepted on the application. You may use \"N/A\" for fields that are not applicable.*** Please note that Austin Housing may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.* **To ensure a thorough evaluation of your qualifications, please answer all applicable questions in the questionnaire section completely. Incomplete, brief, or one-line responses may not provide enough detail and could impact your eligibility to move forward in the selection process.*** Current City of Austin employees **must** submit their application through 'Job Hubs' in Workday to be considered.**Competitive Benefits**: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.**Career Growth**: Advance your skills and expertise with professional development and leadership opportunities.**Competitive Benefits**: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.**Career Growth**: Advance your skills and expertise with professional development and leadership opportunities.