Project Coordinator - Associate

iCapital; Colorado Springs (CO); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Equity

Annual bonus

Retirement plan

Health insurance

Dental & Vision

Telemedicine

Mental health counseling

Parental leave

Unlimited PTO

Hybrid work

Job summary

iCapital is seeking a Project Coordinator to support internal teams and external clients through the project lifecycle, from planning to delivery. The role emphasizes coordinating many small software development projects, ensuring on-time, on-budget execution, and clear stakeholder communication.

In this hybrid Colorado Springs role, you will staff projects, maintain tracking systems, and manage schedules while collaborating across teams to meet client expectations and project milestones.

Qualifications

• 1–3 years of software development project management experience.
• Strong knowledge of MS Office products (Word, Excel, Outlook, PowerPoint, SharePoint, PowerBI, Visio).
• Experience with SaaS and software development projects.
• Excellent verbal and written communication skills.
• Ability to manage a large number of small projects and negotiate priorities.
• Strong relationship management and customer service skills.
• Excellent problem solving and organizational skills.
• Experience with Life Insurance and/or Annuities is a nice-to-have.

Responsibilities

• Staff projects appropriately to support successful delivery.
• Maintain project tracking systems accurately and keep clients informed of progress.
• Deliver projects on time and within budget.
• Manage project schedules, timelines, and deliverable tracking tools.
• Coordinate project meetings and ensure action items are completed on schedule.
• Identify and elevate project risks, issues, and resource constraints.
• Prepare and distribute project status reports and stakeholder communications.
• Maintain accurate and complete project documentation throughout the project lifecycle.
• Support client onboarding, implementation, and change request activities.
• Facilitate cross-functional collaboration to achieve project objectives and maintain client satisfaction.

Skills

Software development project mgmt

Strategic stakeholder comms

Negotiation & conflict resolution

Relationship management

Problem solving

Time management

SaaS experience

Life Insurance/Annuities experience (n

Tools

Word

Excel

Outlook

PowerPoint

SharePoint

PowerBI

Visio

Job description

iCapital is looking to hire a Project Coordinator to support internal teams and external clients throughout the project implementation and software development lifecycle. This position is responsible for managing many smaller projects and change requests at all project stage such as planning, design, execution, and delivery.

Responsibilities

• Staff projects appropriately to support successful delivery.
• Maintain project tracking systems accurately and keep clients informed of progress.
• Deliver projects on time and within budget.
• Manage project schedules, timelines, and deliverable tracking tools.
• Coordinate project meetings and ensure action items are completed on schedule.
• Identify and elevate project risks, issues, and resource constraints.
• Prepare and distribute project status reports and stakeholder communications.
• Maintain accurate and complete project documentation throughout the project lifecycle.
• Support client onboarding, implementation, and change request activities.
• Facilitate cross-functional collaboration to achieve project objectives and maintain client satisfaction.

Qualifications

• 1-3 years of software development project management experience
• Strong knowledge of MS Office Products: Word, Excel, Outlook, PowerPoint, SharePoint, PowerBI, and Visio
• Able to manage a large number of small projects
• Able to negotiate priorities and resolve conflicts
• Excellent verbal and written communication skills
• Strong relationship management and customer service skills
• Excellent problem solving and organizational skills
• Experience with SaaS and software development projects
• Experience with Life Insurance and/or Annuities is a nice to have

The base salary range for this role is $60,000 to $75,000. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

iCapital is proud to be an Equal Employment Opportunity and Affidaviate Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.