Project Coordinator - Ambulatory

Universal Health Services; Riverside (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Challenging and rewarding work env.

Growth and development opportunities

Competitive compensation

Job summary

Riverside Medical Clinic is seeking a Project Coordinator to organize the day-to-day framework required to plan, coordinate, and execute projects. You will ensure all aspects run smoothly, collaborating with physicians, leadership, staff and support departments to meet goals and deliverables.

This in-office role requires strong organizational and communication skills and problem-solving ability. This position is in-office Monday - Friday, 8:30am-5:30pm, with opportunities for growth within UHS

Qualifications

• Strong organizational skills with the ability to manage multiple tasks at the same time and prioritize accordingly to meet deadlines.
• Strong and thorough attention to detail.
• Knowledge of business and clinical operations of a medical group practice.
• Knowledge of applicable governmental regulations and compliance requirements.
• Knowledge of Project Management systems and applications.
• Skill in planning, organizing and supervising projects, group meetings.
• Skill in problem-solving and teamwork.
• Skill in developing and maintaining effective relationships with medical and administrative staff.
• Ability to analyze and interpret data to prepare reports.
• Ability to communicate effectively in writing and verbally.

Responsibilities

• Proactively coordinates assigned project progress and timelines to ensure project goals and deliverables are met. Coordinates day to day project tasks.
• Coordinates project management documents such as the project plan, budget, schedule, or scope as directed by the Project Manager.
• Conducts post project implementation review to identify successes and opportunities for future projects.
• Schedule stakeholder meetings and facilitating communication between the project teams throughout the project life cycle.
• Coordinates with local leadership, new providers, and corporate members of the onboarding team to ensure a seamless on-boarding process.
• Produces preliminary materials for internal and external dissemination and review as directed by the Project Manager. Participates in presentations as needed.
• Coordinate strategic short-range onboarding processes to support the organization's and practice's goals.
• Submits Market capital purchase requests and coordinates the delivery or installation of capital purchases.
• Provides administrative support to the Project Manager.
• Performs other duties as assigned/required

Skills

Strong organizational skills

Attention to detail

Knowledge of medical operations

Regulatory/compliance knowledge

Knowledge of Project Management tools

Planning and supervising projects

Problem-solving and teamwork

Relationship building with staff

Data analysis and reporting

Effective written and verbal comms

Education

Associate's degree in business or healthcare related field

Bachelor's degree or professional certification in project coordination

1–3 years admin or executive assistant role in healthcare

3–5 years admin or executive assistant role in healthcare

Tools

Project Management software

Job description

Responsibilities

Come and join the RMC Family!

We have been in the community since 1935. Our mission is to provide comprehensive multi-specialty medical services in the greater Riverside region. Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development. Quality Healthcare is our passion, improving lives is our reward. We are working to change lives and transform the delivery of healthcare.

Riverside Medical Clinic is the best place to work, practice medicine, and receive care.

Summary

The Project Coordinator is responsible for coordinating the day-to-day framework required to plan, coordinate, and execute a project. The Project Coordinator will ensure all aspects of the project run smoothly and efficiently to ensure project goals & deliverables are met. This individual works collaboratively with physicians, leadership, staff, and applicable support departments to ensure the successful completion of the assigned project. The Project Coordinator -must be able to successfully communicate across a wide spectrum of audiences, lead change initiatives, have strong organizational and problem-solving skills. This individual must be able to function effectively with multiple priorities. In addition, the Project Coordinator will provide administrative and communication support to the Project Manager.

This Position is In-Office Monday - Friday, 8:30am-5:30pm

Qualifications

Education and/or Experience: Associate's degree in business or healthcare related field is required. A bachelor's degree or professional certification in project coordination is preferred. Minimum of One to Three years of administrative or executive assistant role in a healthcare environment is required. Three to Five years of administrative or executive assistant role in a healthcare environment is preferred. Also must have demonstrated experience in the following areas:

• Strong organizational skills with the ability to manage multiple tasks at the same time and prioritize accordingly to meet deadlines
• Strong and thorough attention to detail
• Knowledge of business and clinical operations of a medical group practice
• Knowledge of applicable governmental regulations and compliance requirements
• Knowledge of Project Management systems and applications
• Skill in planning, organizing and supervising projects, group meetings
• Skill in problem-solving and teamwork
• Skill in developing and maintaining effective relationships with medical and administrative staff
• Ability to analyze and interpret data to prepare reports
• Ability to communicate effectively in writing and verbally

Certificates, Licenses, AND Registrations: N/A

Essential Functions

• Proactively coordinates assigned project progress and timelines to ensure project goals and deliverables are met. Coordinates day to day project tasks.
• Coordinates project management documents such as the project plan, budget, schedule, or scope as directed by the Project Manager.
• Conducts post project implementation review to identify successes and opportunities for future projects.
• Schedule stakeholder meetings and facilitating communication between the project teams throughout the project life cycle.
• Coordinates with local leadership, new providers, and corporate members of the onboarding team to ensure a seamless on-boarding process.
• Produces preliminary materials for internal and external dissemination and review as directed by the Project Manager. Participates in presentations as needed.
• Coordinate strategic short-range onboarding processes to support the organization's and practice's goals.
• Submits Market capital purchase requests and coordinates the delivery or installation of capital purchases.
• Provides administrative support to the Project Manager.
• Performs other duties as assigned/required

Opportunities

• Challenging and rewarding work environment
• Growth and Development Opportunities within UHS and its Subsidiaries
• Competitive Compensation

About Universal Health Services

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. During the year, UHS was again recognized as one of the World's Most Admired Companies by Fortune; and listed in Forbes ranking of America's Largest Public Companies. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.www.uhs.com

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.