Project Coordinator / 60020384

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long Term Disability

Life Insurance

15 days annual leave

15 days sick leave

13 paid holidays

State Retirement Plan

Job summary

The South Carolina Department of Health and Human Services seeks a Project Coordinator to assist with documenting meeting minutes, scheduling, and essential administrative tasks. They will support documentation reviews and updates to SDLC processes for major Medicaid-related projects.

The role emphasizes contributing to process discussions, updating deliverables, and continuous professional development through webinars and training, with in-office responsibilities in Richland County.

Qualifications

• Bachelor's degree and 1 year of relevant program experience.
• Knowledge of project management principles and methodologies.
• Proficiency with Microsoft Office including Outlook and meeting scheduling practices.
• Ability to plan, organize and meet schedules and deadlines.
• Strong communication and report preparation skills.

Responsibilities

• Assist with documentation of meeting minutes and scheduling.
• Document reviews and updates for SDLC processes.
• Contribute to process discussions and updates of project deliverables.
• Attend webinars/training to build job-related skills.
• Perform other duties as assigned.

Skills

Project coordination

Meeting scheduling

Documentation

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.

This position is located in Process & Artifacts, Richland County. This is an in-office role and not a telecommute or remote position.

Are you the One?

We are looking for a Project Coordinator who, under general supervision, assists with documentations of meeting minutes, meeting scheduling, and other administrative tasks. Performs documentations reviews and updates using industry best practices. Contributes to process discussions and updates of project deliverables.

• Assists the Process and Artifacts Development Team in documenting processes and procedures for all phases of the software development lifecycle (SDLC) for major projects and initiatives at SCDHHS, including Medicaid Systems (Member Management System 25% and Medicaid Management Information System 75%). Captures meeting minutes and discussions following best industry practices and SCDHHS best practices and procedures.
• Coordinates and schedules meetings as needed for the Medicaid Systems Team and Process and Artifact Development Team within a 24 hours of receipt of request (MMS 25% and MMIS 75%). Assist with knowledge transfer, training sessions, and other presentations as needed for the Process and Artifact Development Team. Schedules the requested meeting following the Member Management System Standard Operating Procedures (SOP) and MMIS SOP required meeting guidelines 100% of the time.
• Attends and participates in conference, webinars/online training and courses that build skills related to job functions.
• Performs other duties as assigned.

Benefits

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

A bachelor’s degree and one (1) year of relevant program experience.

An equivalent combination of experience and education may be considered with prior State Human Resources approval.

All degrees must be from a college or higher education institution recognized by the U.S. Department of Education & Council for Higher Education Accreditation (CHEA).

Additional Requirements

• Occasional overnight travel
• Overtime and/or weekend work with Deputy approval
• Sitting or standing for long periods of time
• Lifting: 20lbs.
• In-office role.

• Knowledge of the agency's mission.
• General knowledge of project management principles and methodologies.
• Familiarity with the Bureau of Medicaid Systems objectives, systems, and processes.
• Ability to effectively plan and organize work activities and prioritize task completion to meet schedules and deadlines.
• Ability to make presentations and prepare reports.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships.
• Ability to exercise judgment and discretion.
• Ability to interpret and apply laws, regulations, policies and procedures.
• Proficiency using Microsoft Suite, including Outlook and meeting scheduling best practices.
• Proficiency in using different tools to scribe and document meetings and team discussions.
• Ability to capture technical conversations/discussions and appropriately summarize for future use.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.