Project Coordinator 1

Pace Analytical Services, LLC; Pennsauken Township (NJ); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K retirement plan

Paid time off

Job summary

Pace Analytical Services, LLC is seeking an Administrative Support Specialist to assist project management and sample receiving, delivering high-quality customer service to clients. The role supports documentation, inquiries, invoicing, and cross-functional initiatives in a lab/office environment.

Qualified candidates will have a High School Diploma or GED and at least two years of administrative experience, with strong business English and teamwork skills.

Qualifications

• Education and experience requirements include High School Diploma or GED and two years of administrative support experience.
• Equivalent combination of education, training, and experience accepted.

Responsibilities

• Review, complete, and process standard project management forms, documents, databases, and related materials.
• Provide basic interpretation and guidance on project management policies and practices for routine operations.
• Research and assist in resolving staff, management, and customer inquiries; coordinate responses as needed.
• Support project activities, including client communication, verification of sample check-in, monitoring analysis status, responding to inquiries, and invoicing assistance.
• Direct client calls and requests to the appropriate project manager for follow-up.
• Assist in project management or cross-functional initiatives, including timelines, materials, and resource coordination.

Skills

Training others

Project coordination

Independent worker

Team collaboration

Communication

Education

High School Diploma or GED

Job description

Shift:

Monday through Friday, 9:00 AM - 5:30 PM

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

External Job Description

Compensation: $17.00 per hour

The salary for this position reflects a variety of factors. Compensation will be determined based on the candidate's geographic location, relevant experience, education, skills, and alignment with internal equity. Market conditions, budgetary considerations, and organizational compensation guidelines may also influence the final offer.

SUMMARY:

Responsible for providing administrative support to project management and sample receiving, while delivering high-quality customer service to all clients.

ESSENTIAL FUNCTIONS:

• Review, complete, and process standard project management forms, documents, databases, and related materials.
• Provide basic interpretation and guidance to staff and leadership on project management policies, programs, and practices for routine operations.
• Conduct research and assist in resolving employee, management, and customer inquiries; coordinate responses as needed.
• Support project activities, including client communication, verification of sample check-in, monitoring analysis status, responding to inquiries, and assisting with invoicing.
• Direct client calls and requests to the appropriate project manager for follow-up.
• Assist in project management or cross-functional initiatives, including support with timelines, materials, and coordination of resources.
• Interpret and apply department policies, procedures, and applicable laws or regulations; seek guidance as needed.
• Contribute to departmental efficiency through continuous improvement and active participation in team initiatives.
• Promote and support Pace Analytical's mission through professional, cooperative interactions that foster a positive work environment.

QUALIFICATIONS:

Education and Experience:

High School Diploma or GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training, and experience.

REQUIRED KNOWLEDGE AND SKILLS

Required Knowledge:

• Department policies, procedures, and functions.
• Basic understanding of applicable laws, codes, and regulations.
• Familiarity with standard testing tools, equipment, and calibration.
• Computer applications and systems related to the work.
• Principles of effective teamwork and project participation.
• Communication methods for interacting with staff, customers, and stakeholders.
• Proper business English, including grammar, spelling, and punctuation.

Required Skills:

• Training others on policies and procedures.
• Supporting project coordination and execution.
• Working effectively both independently and as part of a team.
• Interpreting and applying applicable laws, regulations, and policies.
• Preparing reports, correspondence, and other written materials.
• Exercising initiative and independent judgment within established guidelines.
• Demonstrating tact, discretion, and professionalism in all interactions.
• Delivering presentations to varied audiences.
• Contributing to team goals and organizational objectives.
• Building and maintaining effective working relationships.

PHYSICAL/MENTAL REQUIREMENTS:

• Ability to work in both laboratory and office environments and use standard equipment.
• Ability to sit for extended periods.
• Ability to exert up to 20 pounds of force occasionally and up to 10 pounds frequently.
• Vision to read printed materials and computer screens.
• Hearing and verbal communication skills for in-person and telephone interactions.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a lab and office setting, use standard office and lab equipment and stamina to sit for extended periods of time; exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull or move objects; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT:

Work is performed in a lab and office setting. Work is subject to chemicals, fumes, gases, noxious odors, and related items in a lab and sample setting.

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits

Benefits
When you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.