Project Coordinator

The Exceptional Plan; Wichita (KS); Remote; USD 50,000 - 75,000; Full time

Job summary

The Exceptional Plan is seeking a Project Coordinator to manage client projects and ensure alignment across teams. This remote role requires strong organizational skills, a proactive approach, and the ability to thrive in a dynamic startup environment. Join us in redefining business ownership and making an impact globally.

Benefits

Performance-based growth opportunities

Potential for full-time offer

Qualifications

• 2+ years of project coordination experience in agency or startup.
• Strong command of project management tools.
• Ability to manage ambiguity and solve problems independently.

Responsibilities

• Managing and coordinating multiple concurrent client projects.
• Creating and enforcing project timelines and internal workflows.
• Monitoring project scope and budget adjustments.

Skills

Organizational skills

Communication

Problem-solving

Project management

Tools

Trello

Asana

Notion

ClickUp

Job description

Job Description

Location: Remote (U.S.-based preferred) Availability required: 8 AM – 6 PM EST

Employment Type: Initial 3-month contract (with performance-based path to ongoing engagement or hire)

Compensation:

• Monthly stipend
• Per-project payments based on volume and scope
• Performance-based growth opportunities
• Potential for full-time offer based on fit, performance, and company needs

Join The Exceptional Plan – Where Execution Meets Impact

At The Exceptional Plan, we’re on a mission to redefine what it means to be a business owner. As a global company, we provide entrepreneurs and growing companies with high-impact business plans, financial forecasting, and pitch decks that help them attract capital, scale, and succeed.

We’re building a portfolio of disruptive brands and need a strong, sharp, and proactive Project Coordinator to help us bring order, alignment, and momentum to our growing pipeline of client projects.

This is a ground-floor opportunity to work directly with our leadership, clients, and creative teams—and to shape the systems and workflows that drive our company forward.

About the Role

As a Project Coordinator, you’ll serve as the operational engine behind client success. You’ll be responsible for managing multiple client-facing projects at once—ensuring timelines, budgets, communication, and deliverables stay on track and aligned.

This role requires a highly organized, calm-under-pressure, systems-minded operator who’s not afraid to wear multiple hats in a dynamic startup environment. You’ll be a critical player in maintaining excellence across projects, clients, and internal teams.

What You’ll Be Doing

• Managing and coordinating multiple concurrent client projects
• Creating, updating, and enforcing project timelines, task lists, and internal workflows
• Serving as the main point of coordination between account executives, creative/financial teams, and clients
• Helping set and manage client expectations and keeping communication clear
• Monitoring and tracking project scope, changes, and budget adjustments
• Proactively identifying risks, gaps, or delays—and taking steps to resolve them
• Supporting the development of internal tools and project systems as we grow
• Pitching in on special projects and operational improvements as needed

What We’re Looking For

• 2+ years of project coordination experience, ideally in an agency or startup setting
• Strong command of project management tools (e.g., Trello, Asana, Notion, ClickUp)
• Outstanding organizational skills and attention to detail
• Excellent written, verbal, and interpersonal communication
• Confidence in managing internal and external stakeholders
• Self-starter with the ability to stay aligned, meet deadlines, and multitask independently
• A team player who thrives in fast-paced, high-autonomy environments
• Ability to manage ambiguity and solve problems without hand-holding

Nice to Have

• Experience working on creative, financial, or client service projects
• Familiarity with startup or entrepreneurial workflows
• A love for building systems and process improvements
• Prior experience working with remote or distributed teams

Our Core Values at The Exceptional Plan

We hire based on who you are—not just what you do. We believe in being:

• Creative – We think in possibilities, not limitations
• Innovative – We embrace change and iterate fast
• Accountable – We own the outcome, start to finish
• Results-driven – We move the needle for our clients and our team
• Trustworthy – We keep our word and operate with integrity
• Exceptional – In our work, our relationships, and our standards

If this sounds like the challenge you’ve been looking for, we’d love to hear from you. Please send us your resume and a short note about why this role excites you. Bonus points if you include a quick example of a time you kept a complex project on track under pressure.

Company Description

We are a rapidly growing business that is dedicated to changing the lives of business owners globally.