Project Coordinator

Apex Systems; Wayzata (MN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with company match

ESPP

Job summary

Everforth Apex is seeking a detail-oriented Project Coordinator to support assessments of acquired sites and remediation to align with security standards. You will coordinate across security, technology, and business teams, maintaining momentum across multiple workstreams and ensuring timely follow-through.

The role requires strong organization, excellent communication, and the ability to translate discussions into actionable steps for both technical and non-technical stakeholders.

Qualifications

• 2 years work experience coordinating cross-functional projects or initiatives.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.
• Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proficiency with common project management and collaboration tools.

Responsibilities

• Coordinate assessment and remediation activities across acquired sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and consistently follow up to drive accountability.
• Coordinate discovery activities required to understand current-state security compliance at acquired locations.
• Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps and ensure timely follow-through.
• Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.
• Maintain visibility into progress across multiple sites and workstreams and proactively escalates risks, blockers, overdue actions, or decisions requiring leadership attention.
• Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention.
• Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Skills

Cross-functional coordination

Organizational skills

Multitasking

Project planning

Communication skills

Meeting facilitation

Stakeholder management

Project tooling

Job description

Job Description

We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps to ensure infrastructure, technology, and related processes align with Cargill's security standards.

This role will coordinate activities across security, technology, infrastructure, and business teams to ensure assessments progress, findings are documented, remediation activities are tracked, and stakeholders remain aligned. The Project Coordinator will be responsible for maintaining momentum across multiple workstreams by tracking actions, identifying gaps and dependencies, driving follow-up, and ensuring owners are accountable for agreed-upon activities.

The ideal candidate is detail-oriented, comfortable working in an ambiguous and evolving environment, and able to bring structure and discipline to complex cross-functional initiatives.

Key Responsibilities

• Coordinate assessment and remediation activities across acquired business sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and consistently follow up to drive accountability.
• Coordinate discovery activities required to understand current-state security compliance at acquired locations.
• Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps and ensure timely follow-through.
• Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.
• Maintain visibility into progress across multiple sites and workstreams and proactively escalates risks, blockers, overdue actions, or decisions requiring leadership attention.
• Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention.
• Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Required Qualifications

• 2 years work experience coordinating cross-functional projects or initiatives.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.
• Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proficiency with common project management and collaboration tools.

Preferred Qualifications

• Experience supporting cybersecurity, information security, infrastructure, technology, risk, compliance, or remediation programs.
• Experience supporting mergers, acquisitions, integrations, or acquired business environments.
• Familiarity with security assessments, compliance requirements, risk remediation, or technology discovery activities.

Key Attributes for Success

• Creates structure from ambiguity and determines what needs to happen next.
• Owns the follow-through, not just the meeting or tracker.
• Drives accountability while building positive working relationships.
• Notices what is missing and asks the questions needed to keep discovery moving.
• Connects the dots across teams, activities, dependencies, and decisions.
• Communicates clearly and concisely, particularly when highlighting risks or escalating blockers.
• Stays ahead of the work rather than waiting for stakeholders to identify next steps.

Benefits

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

About Everforth Apex

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Equal Opportunity Employer

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Equal Opportunity Employer (reiterated)

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.