Project Coordinator

Tetrad Digital Integrity LLC; Washington (District of Columbia); Hybrid; USD 75,000 - 80,000; Full time

Job summary

Tetrad Digital Integrity LLC is seeking a Project Coordinator to assist the PMO in coordinating onboarding/offboarding for OCS personnel and to support IT management with office equipment and asset inventory. The role requires travel between Washington, DC and Manassas, VA, with some remote work available.

Applicants should be US citizens and prepared to relocate at their expense. The position emphasizes process documentation, SOP development, and regular reporting of onboarding metrics to

Qualifications

• US citizenship is required for this position as it will support the Federal government.
• 3 to 5 years of demonstrated experience supporting project management and office support initiatives within an IT or cybersecurity environment.
• Demonstrated experience meeting project deadlines.
• Ability to facilitate meetings including making live updates in Excel and Word during meetings.
• Ability to document tasks and follow-up with stakeholders in a timely manner.
• Familiarity with Identity Access Management, Microsoft Forms, and project planning tools (Click-Up) and hardware inventory like laptops and cell phones.
• Understanding of project management fundamentals.

Responsibilities

• Provide superior customer service to internal and external clients bringing an innate desire to go above and beyond to achieve excellence.
• Act as primary facilitator and coordinate onboarding and offboarding of OCS personnel.
• Serve as the primary point of contact for onboarding and offboarding processes, addressing any questions or concerns promptly and effectively.
• Coordinate and manage communication for onboarding and offboarding team members to include badging, account setup and supporting process flows.
• Conduct pre-onboarding activities request, manage correspondence, collect forms, track submissions provided by resources.
• Develop and maintain SOP, checklist, project schedules, and materials related to onboarding / offboarding.
• Maintain ongoing communication with key stakeholders, external third parties, directors, and leadership to ensure all aspects of the onboarding/offboarding tasks and activities are proceeding correctly.
• Produce a monthly report that tracks and reports on key resource onboarding metrics
• Execute onboarding activity trackers and dashboards and develop strategies to create better systems when needed.
• Actively participate in maintaining the risks register.
• Support IT Management: Manage and dispose of office equipment, maintain meticulous inventory records.
• Collaborate effectively with internal leadership responsible for managing access to internal systems and assets.

Skills

Project coordination

Onboarding

Offboarding

Stakeholder communication

Identity Access Management

Microsoft Forms

ClickUp

Hardware inventory

Tools

ClickUp

Excel

Microsoft Forms

Laptops & IT assets inventory

Job description

Tetrad Digital Integrity (TDI) is a leading-edge cybersecurity firm with a mission to safeguard and protect our customers from increasing threats and vulnerabilities in this digital age. We are looking for a self-motivated, detail oriented, Project Coordinator to assist the Project Management Office (PMO) Project Manager (PM) with the execution of office coordination activities within the Office of Cybersecurity (OCS). The position will support TDI’s initiatives with a large Federal civilian agency that will require you to be onsite alternating between two locations: Washington, DC and Manassas, VA as needed, therefore you must live locally or be open to relocating at your own expense. The Project Coordinator must have the ability to travel between these two offices during the week and possibly on the same day, therefore the requirement to have an automobile is necessary. There will be some work from home allowed, but a set schedule cannot be identified to start.

RESPONSIBILITIES

• Provide superior customer service to internal and external clients bringing an innate desire to go above and beyond to achieve excellence.
• Act as primary facilitator and coordinate onboarding and offboarding of OCS personnel.
  • Serve as the primary point of contact for onboarding and offboarding processes, addressing any questions or concerns promptly and effectively.
  • Coordinate and manage communication for onboarding and offboarding team members to include badging, account setup and supporting process flows.
  • Conduct pre-onboarding activities request, manage correspondence, collect forms, track submissions provided by resources.
  • Develop and maintain SOP, checklist, project schedules, and materials related to onboarding / offboarding
  • Maintain ongoing communication with key stakeholders, external third parties, directors, and leadership to ensure all aspects of the onboarding/offboarding tasks and activities are proceeding correctly.
  • Produce a monthly report that tracks and reports on key resource onboarding metrics
  • Execute onboarding activity trackers and dashboards and develop strategies to create better systems when needed.
  • Actively participate in maintaining the risks register
• Support IT Management
  • Manage and dispose of office equipment, maintain meticulous inventory records
  • Collaborate effectively with internal leadership responsible for managing access to internal systems and assets

QUALIFICATIONS

• US citizenship is required for this position as it will support the Federal government
• Three (3) to five (5) years of demonstrated experience supporting project management and office support initiatives within an IT or cybersecurity environment.
• Demonstrated experience meeting project deadlines
• Ability to facilitate meetings including making live updates in Excel and Word during meetings
• Ability to document tasks and follow-up with stakeholders in a timely manner
• Overcome work obstacles to move forward, striving to meet and exceed the expectations of the customers.
• Familiarity with Identity Access Management, Microsoft Forms, and project planning tools. (Click-Up) and hardware inventory like laptops and cell phones
• Understanding of project management fundamentals

PAY RANGE

The anticipated salary range for this position is $75,000 - $80,000. This range is a good-faith estimate and not a guarantee of compensation. Final compensation will be based on factors including experience, education, skills, geographic location, internal equity, market data and applicable contract requirements, and may fall outside the posted range.

TDI does business with the federal government, which restricts employment to individuals who are either US citizens or lawful permanent residents of the United States.

“TDI is an Equal Opportunity Employer. Employment decisions are made based on individual qualifications, merit, and business needs. We do not discriminate in employment opportunities or practices based on race, color, religion, sex, or national origin, in accordance with applicable federal laws.”