Project Coordinator

Celerity Consulting Group, LLC; Walnut Creek (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Disability insurance

Flexible Spending Account

Health Savings Account

401(k)

Paid Time Off

Company Holidays

Remote work option

Employee Referral Program

Professional Development

Charitable Contribution Match

Job summary

Celerity Consulting Group, LLC is seeking an experienced Project Coordinator/Analyst to support Technical Project Managers in day-to-day project execution. The role focuses on Jira and Confluence administration, reporting, and coordination to ensure timely, accurate information for decision making.

The position requires 3+ years in a related role, strong Jira/Confluence skills, and solid MS Office proficiency.

Qualifications

• Bachelor’s degree in Business Administration, Information Technology, Engineering, or related field or equivalent experience.
• Advanced degree (MBA or Master’s) is preferred.
• 3+ years of experience as a Project Coordinator, PMO Analyst, or similar role, supporting technology implementation projects.
• Hands‑on expertise administering Jira (workflows, boards, custom fields, permissions, JQL).
• Strong working knowledge of Confluence (space/page setup, templates, documentation structure).
• Proven ability to build reports and dashboards directly from Jira (native reporting, JQL filters, gadgets).
• Advanced PowerPoint skills — ability to turn raw data into clear, polished presentations.
• Understanding of project management fundamentals (timelines, RAID logs, status reporting, milestone tracking).
• Excellent written and verbal communication skills.

Responsibilities

• Jira & Confluence Administration: set up, configure, and maintain Jira projects, boards, workflows, fields, and permissions.
• Create and maintain Confluence spaces, pages, templates, and project documentation repositories.
• Ensure data integrity within Jira— cleanup duplicate tickets, enforce naming conventions, backlog grooming support.
• Manage user access, roles, and project configurations with IT/Jira admins.
• Troubleshoot day-to-day Jira/Confluence issues for project team members.
• Project Coordination: support the Project Manager with scheduling, meeting coordination, agenda preparation, and minute-taking.
• Track action items and follow up with owners to ensure on-time completion.
• Assist with resource tracking, timeline updates, and dependency management.
• Coordinate cross-functional communication between technical teams, business stakeholders, and client representatives.
• Support change management and UAT coordination activities as needed.
• Assist with onboarding new team members to project tools and processes.

Skills

Jira administration

Confluence administration

JQL reporting

PowerPoint

Project coordination

Stakeholder communication

MS Office

Education

Bachelor’s in Business/IT/Engineering

MBA preferred

Tools

Jira Service Management

Advanced Roadmaps

Confluence macros/automation

SharePoint

MS Project

Job description

Job Title: Project Coordinator/Analyst

Location: Remote (work from home eligible)

Travel: Ability to travel to client sites (domestic and(or) international) as required and defined per project requirements

Schedule: Typical working hours will fall within standard business hours (generally between 7:00 a.m. and 6:00 p.m.), depending on project and client needs

Pay: $70,000 - $85,000 DOE

Company Overview: Celerity is a consulting firm specializing in utilities and energy sectors. We empower organizations by converting complex data into actionable intelligence to mitigate risk, optimize assets, and maximize project outcomes. Our background and expertise enable us to drive and deliver transformation and operational excellence for our clients.

Position Overview: We are seeking an experienced Project Coordinator/Analyst to support the Technical Project Managers in driving day-to-day project execution. This role is highly hands-on with Jira and Confluence administration, reporting, and coordination activities, ensuring the project team has accurate, timely, and well-organized information to make decisions and keep implementations on track.

Key Responsibilities:

Jira & Confluence Administration

• Set up, configure, and maintain Jira projects, boards (Scrum/Kanban), workflows, issue types, custom fields, and permission schemes for the project team
• Create and maintain Confluence spaces, pages, templates, and project documentation repositories
• Ensure data integrity within Jira — clean up duplicate/stale tickets, enforce naming conventions, manage backlog grooming support
• Manage user access, roles, and project configurations in collaboration with IT/Jira admins
• Troubleshoot day-to-day Jira/Confluence issues for project team members

Project Coordination

• Support the Project Manager with scheduling, meeting coordination, agenda preparation, and minute-taking
• Track action items and follow up with task owners to ensure on-time completion
• Assist with resource tracking, timeline updates, and dependency management
• Coordinate cross-functional communication between technical teams, business stakeholders, and client representatives
• Support change management and UAT coordination activities as needed
• Assist with onboarding new team members to project tools and processes

Educational Qualifications:

• Bachelor’s degree in Business Administration, Information Technology, Engineering, or a related field or equivalent experience.
• Advanced degree (MBA or Master’s) is preferred.

Required Skills and Experience:

• 3+ years of experience as a Project Coordinator, PMO Analyst, or similar role, ideally supporting technology implementation projects
• Hands‑on expertise administering and configuring Jira (workflows, boards, custom fields, permissions, JQL)
• Strong working knowledge of Confluence (space/page setup, templates, documentation structure)
• Proven ability to build reports and dashboards directly from Jira (native reporting, JQL filters, gadgets)
• Advanced PowerPoint skills — ability to turn raw data into clear, polished, stakeholder‑ready presentations
• Solid understanding of project management fundamentals (timelines, RAID logs, status reporting, milestone tracking)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast‑paced, client‑facing consulting environment
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Preferred Skills:

• Experience working with utilities clients or in the utilities/energy industry (e.g., AMI, GIS, OMS, ADMS, CIS implementations)
• Familiarity with Atlassian ecosystem tools beyond Jira/Confluence (e.g., Jira Service Management, Advanced Roadmaps, Confluence macros/automation)
• Exposure to Agile/Scrum methodologies; Certified ScrumMaster (CSM) or similar certification
• CAPM or PMP certification (or actively pursuing)
• Experience supporting SaaS/ERP/CIS technology implementations (e.g., Oracle, SAP, Salesforce, or utility‑specific platforms)
• Familiarity with SharePoint, Smartsheet, or MS Project
• Experience working within a management consulting environment, including client‑facing responsibilities
• Basic understanding of change management principles (e.g., Prosci/ADKAR).

Employee welfare and development is important to us, and we sponsor many activities outside of work to promote team building as well as sponsor formal training and certification. We are proud to offer a comprehensive health and welfare benefit package that includes: HEALTH & WELL-BEING

• Medical Insurance
• Dental Insurance
• Vision Insurance

PEACE OF MIND

• Disability Insurance (STD/LTD)
• Flexible Spending Account
• Health Savings Account
• Basic Life/AD&D
• 401(k) plan

WORK/LIFE BALANCE

• Paid Time Off
• Company Holidays
• Leave of Absence
• Remote work and Flexible Work Schedules (for qualified positions)

ADDITIONAL PERKS

• Employee Referral Program
• Professional Development
• Charitable Contribution Match

The salary range for this position is provided in good faith and is subject to variation based on geographic location, candidate experience, and market conditions. Final compensation will be determined after a comprehensive evaluation of the candidate’s qualifications and alignment with the role.

In accordance with applicable pay transparency laws—including but not limited to those in California, Colorado, New York, Washington, and other jurisdictions—we disclose salary ranges to promote equity and transparency. Where required by law, compensation and benefits information will be included in job postings or made available upon request.

This job description outlines the primary responsibilities and standards of the position but is not exhaustive. Employees may be asked to perform additional duties that are reasonably related to their role and consistent with company policies and applicable labor laws.

Based in Walnut Creek, CA with offices nationwide, Celerity energy engineers perform a critical, leadership role as strategic liaisons between data, assets and the teams that make projects happen in the field. See full details and meet our leadership team on our website: https://www.consultcelerity.com/ Celerity is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veterans’ status or other status protected by applicable law. Pursuant to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

This position is open to individuals who are currently authorized to work in the United States on a full-time basis. Unfortunately, we are unable to sponsor or assume sponsorship of employment visas at this time.