Project Coordinator

EarthCam; Upper Saddle River (NJ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Company-paid health insurance

401(k) plan with company match

Paid time off + holidays

Team events & company Olympics

On-site meals/snacks

Job summary

EarthCam is seeking a Project Coordinator to support planning, scheduling, coordination, and execution of field service projects. You will partner with Project Managers and Field Services teams to ensure projects are scheduled, documented, and delivered on time.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while communicating with customers, vendors, and internal teams.

Qualifications

• 1-3 years of experience in project coordination, operations, scheduling, customer support, construction administration, logistics, or a related field
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Experience managing schedules, workflows, or project-related documentation
• Ability to prioritize competing deadlines in a fast-paced environment
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Experience working with project management, CRM, ERP, or ticketing systems is preferred
• Associate's or Bachelor's degree preferred but not required
• Experience supporting construction, field services, technology, telecommunications, or service-based operations is a plus

Responsibilities

• Coordinate project scheduling activities for field installations, service calls, and maintenance projects
• Support project planning and install readiness activities across assigned territories
• Track project progress, milestones, and deliverables throughout the project lifecycle
• Maintain accurate project documentation, records, and workflow updates
• Coordinate communication between customers, field technicians, vendors, and internal departments
• Assist with service scheduling, installation logistics, and project resource coordination
• Monitor project timelines and proactively identify scheduling conflicts or delays
• Support receivables tracking and project-related administrative activities
• Prepare project reports, status updates, and documentation for internal stakeholders
• Assist with process improvement initiatives and operational efficiency projects
• Ensure project information is accurately maintained within company systems and databases
• Support Project Managers with day-to-day operational and coordination activities

Skills

Highly organized

Strong communicator

Proactive problem solver

Independent worker

Detail oriented

Interest in PM

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Excel

Outlook

Word

CRM systems

ERP systems

Job description

Who We Are

EarthCam is a global leader in webcam technology that gives construction teams real-time visibility into their jobsites—anytime, anywhere. Our solutions support project monitoring, documentation, promotion, and jobsite security across construction projects worldwide.

Who We Are

EarthCam is a global leader in webcam technology that gives construction teams real-time visibility into their jobsites—anytime, anywhere. Our solutions support project monitoring, documentation, promotion, and jobsite security across construction projects worldwide. Our platform delivers live video, time-lapse recordings, progress tracking, and site security, powered by smart AI tools that turn visual data into useful insights for better decision‑making. Since creating the first construction webcam in 1996, EarthCam has been trusted on major projects like One World Trade Center, SoFi Stadium, and the Panama Canal Expansion, and integrates with tools such as Procore, Autodesk, and Bentley. We're a collaborative, hands‑on team that builds our technology in‑house and works closely across departments to solve real problems for real users.

Job Description

EarthCam is seeking a Project Coordinator to support the successful planning, scheduling, coordination, and execution of field service projects. This role serves as a key operational partner to Project Managers and Field Services teams, helping ensure projects are properly scheduled, documented, and delivered on time. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities simultaneously while maintaining strong communication with customers, vendors, field technicians, and internal teams. This position offers an excellent opportunity to build foundational project management skills and grow within EarthCam's Field Services and Operations career path.

Responsibilities

• Coordinate project scheduling activities for field installations, service calls, and maintenance projects
• Support project planning and install readiness activities across assigned territories
• Track project progress, milestones, and deliverables throughout the project lifecycle
• Maintain accurate project documentation, records, and workflow updates
• Coordinate communication between customers, field technicians, vendors, and internal departments
• Assist with service scheduling, installation logistics, and project resource coordination
• Monitor project timelines and proactively identify scheduling conflicts or delays
• Support receivables tracking and project‑related administrative activities
• Prepare project reports, status updates, and documentation for internal stakeholders
• Assist with process improvement initiatives and operational efficiency projects
• Ensure project information is accurately maintained within company systems and databases
• Support Project Managers with day‑to‑day operational and coordination activities

Requirements

Who You Are

• Highly organized with strong attention to detail
• Comfortable managing multiple projects and priorities simultaneously
• Strong communicator who enjoys working with customers, vendors, and internal teams
• Proactive problem solver who takes ownership of assigned responsibilities
• Able to work independently while maintaining collaboration across departments
• Interested in project management, operations, and field services
• Committed to continuous learning and professional growth

Qualifications

• 1-3 years of experience in project coordination, operations, scheduling, customer support, construction administration, logistics, or a related field
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Experience managing schedules, workflows, or project‑related documentation
• Ability to prioritize competing deadlines in a fast‑paced environment
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Experience working with project management, CRM, ERP, or ticketing systems is preferred
• Associate's or Bachelor's degree preferred but not required
• Experience supporting construction, field services, technology, telecommunications, or service‑based operations is a plus

Benefits

What We Offer

At EarthCam, we believe great work starts with feeling supported, valued, and inspired. We offer a competitive compensation package and a people‑first environment where innovation, growth, and collaboration thrive.

Our benefits include:

• Competitive salaries and performance‑based bonuses
• 100% company‑paid health insurance (single coverage)
• Dental and Vision insurance
• 401(k) plan with generous company matching
• Paid time off plus paid holidays
• Complimentary breakfasts, lunches, and snacks
• Team events, BBQs, and our annual company Olympics

We're proud to foster an energetic, entrepreneurial workplace where your ideas matter and your career can grow.