Project Coordinator

Stantec; United States; Hybrid; USD 50,000 - 75,000; Full time

Job summary

Stantec is seeking a full-time Project Coordinator for our Environmental Services practice. You will provide administrative assistance, document preparation, and coordination to support project teams in a fast-paced environment.

Ideal candidates bring strong attention to detail, excellent communication, and proficiency with Microsoft Office and ArcGIS. The role offers flexible work locations including remote options and a comprehensive benefits package.

Qualifications

• Strong attention to detail and coordination.
• Proficient in Microsoft Office and ArcGIS.
• Ability to learn new software systems and adapt quickly.
• Able to multitask and manage multiple requests simultaneously.
• Professional and team-oriented demeanor.
• Background check required to access client systems and systems.

Responsibilities

• Review, process, and respond to client work requests.
• Communicate professionally with staff, clients, subconsultants, and stakeholders.
• Review submissions for completeness, accuracy, and compliance.
• Update databases and spreadsheets to track project status and performance.
• Follow SOPs to ensure accurate and consistent information to clients.
• Review documents to meet client requirements.
• Synthesize data from multiple sources.
• Maintain high standards of safety and quality control.

Skills

Attention to detail

Coordination

Communication

Microsoft Office

ArcGIS

Education

Associate degree or higher

Tools

Microsoft Office

ArcGIS

Job description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We're a place to apply your passion and collaborate with top environmental talents on work that's critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

Stantec is seeking a full-time (40 hours per week) Project Coordinator with a strong attention to detail and demonstrated document preparation and coordination skills to provide administrative assistance and support to our Environmental Services practice. Ideal candidates will possess relevant experience and thrive in a fast-paced and dynamic work environment.

Stantec offers flexible work locations (including working from home), flexible work hours and a robust compensation and benefits package.

Your Key Responsibilities

• Review, process, and respond to client work requests.
• Professionally communicate (written and verbal) with Stantec staff and managers, clients, subconsultants and project stakeholders.
• Review project submissions for completeness, accuracy, and process compliance.
• Update databases and spreadsheets to track and evaluate project status and performance metrics.
• Follow guidance documents and standard operating procedures to ensure accurate and consistent information is delivered to clients.
• Review documents to ensure that they meet specific client requirements.
• Synthesize data from multiple sources.
• Communicate regularly with team leads and managers to ensure that deadlines are being met.
• Maintain Stantec's high standard of safety, quality control and quality assurance.

Qualifications

• Strong attention to detail, and excellent coordination and communication skills.
• Proficient in computer software including Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.), and ArcGIS.
• Ability to learn new software systems (training will be provided).
• Ability to multitask, and track and complete multiple concurrent requests.
• Ability to thrive in a dynamic, team-oriented setting.
• Demonstrate good judgement as to when to elevate potential issues to team leads/managers.
• Exhibit professionalism and a courteous demeanor.
• Candidates must pass client background check to access online systems (upon employment).
• Comply with all Stantec and client policies including those related to safety, anti-harassment, and drug use.

Education and Experience

• An associate's degree or higher education is preferred
• At least one year of related work experience.
• An equivalent combination of education and related work experience will be considered.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

This role occurs in a typical office environment, working with computers and remaining sedentary for long periods of time.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

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