Project Coordinator

Universities of Wisconsin; United States; On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health plans

Vacation leave

Personal holidays

Sick leave

Parental leave

Pension

Job summary

University of Wisconsin Oshkosh seeks a Project Coordinator to lead day-to-day implementation of a rural healthcare grant initiative. You will coordinate timelines, meetings, communications, documentation, partner engagement, and budget tracking across multiple workstreams.

The role requires an experienced PM with strong organization and relationship-building skills, collaborating with faculty, healthcare partners, and community stakeholders. One-year term with renewal potential.

Qualifications

• Bachelor’s degree in healthcare administration, public health, education, business administration, organizational leadership, project management, or related field.
• Professional experience coordinating programs, projects, grants, or complex initiatives.
• Experience managing timelines, meeting logistics, communications, documentation, or reporting processes.
• Experience working with multiple stakeholders and competing deadlines.
• Strong organizational, communication, problem-solving, and detail-management skills.

Responsibilities

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• Develops, enhances, and maintains operational standards and systems to support project teams

Skills

Program coordination experience

Timeline management

Meeting logistics

Stakeholder engagement

Budget tracking

Communication skills

Documentation

Reporting processes

Education

Bachelor’s degree in healthcare administration, public health, education, business administration, organizational leadership, project management, or related field

Tools

Microsoft 365

Project management tools

Dashboards

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Project Coordinator

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Project Coordinator

Job Duties:

Join the READY RURAL team and play a key role in advancing innovative rural healthcare education and workforce development across Wisconsin. We are seeking a highly organized, collaborative, and detail-oriented Project Coordinator to serve as the operational lead for the day-to-day implementation of this transformative grant initiative.

In this role, you will coordinate project timelines, meetings, communications, documentation, partner engagement, budget tracking, and reporting activities while supporting multiple interconnected workstreams, including simulation-based education, Virtual Care, mobile simulation, workforce pathways, and rural healthcare partnerships. Working closely with faculty, staff, healthcare organizations, technical colleges, public health agencies, and community stakeholders, you will help translate strategic grant objectives into coordinated action, ensuring project milestones, deliverables, and budget requirements are successfully achieved.

The ideal candidate is an experienced project management professional with exceptional organizational, communication, and relationship-building skills who thrives in a collaborative, fast-paced environment. This position offers the opportunity to contribute to innovative educational initiatives that strengthen the rural healthcare workforce and improve access to care for communities across the state.

Universities of Wisconsin also offers an extremely competitive benefits package for 2026 that includes:

• Health plans, currently starting at $45 per month.
• 176 hours of vacation per year (prorated for start date).
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date).
• 176 Hours of sick leave for first 18 months. After this period, employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire.
• Paid parental leave after six months of continuous employment.
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.

All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website.

This position is initially offered as a one-year grant-funded appointment, with the expectation of renewal for up to four years, contingent upon continued grant funding and satisfactory performance.

Key Job Responsibilities:

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• Develops, enhances, and maintains operational standards and systems to support project teams

Department:

College of Nursing, Health Professions and STEM

Compensation:

Starting at $55,000commensurate with experience

Required Qualifications:

• Bachelor’s degree in healthcare administration, public health, education, business administration, organizational leadership, project management, or related field.
• Professional experience coordinating programs, projects, grants, or complex initiatives.
• Experience managing timelines, meeting logistics, communications, documentation, or reporting processes.
• Experience working with multiple stakeholders and competing deadlines.
• Strong organizational, communication, problem-solving, and detail-management skills.

Preferred Qualifications:

• Master’s degree in a related field.
• Experience in higher education, healthcare, workforce development, rural health, public health, or grant-funded environments.
• Experience with budget tracking, grant reporting, event planning, or partner coordination.
• Familiarity with simulation-based education, telehealth, Virtual Care, healthcare workforce pathways, or academic-practice partnerships.
• Experience using Microsoft 365, project management tools, shared workspaces, dashboards, or reporting systems.

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin’s Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at [phone] for a paper copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.