Project Coordinator

BluSky Restoration Contractors, LLC; United States; Remote; USD 30,000 - 39,000; Full time

Benefits offered by this job

Matching 401(k) plan

Health insurance (medical, dental, and

Vision

Job summary

BluSky Restoration Contractors, LLC is seeking a Project Coordinator to support the financial and accounting aspects of office projects. The role collaborates with project managers, superintendents, and directors to reconcile budgets, invoice clients, and capture costs while maintaining project documentation.

The ideal candidate will have at least two years of office administration experience, be highly organized, and proficient in Microsoft Office.

Qualifications

• 2+ years' office administration experience preferred.
• Ability to analyze data and problem solve.
• Must be detailed, organized and accurate.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Excellent written and verbal communication skills.
• Ability to interact with employees and vendors in a clear and professional manner.

Responsibilities

• Upload budgets and ensure ERP data accuracy.
• Review subcontractor agreements and purchase orders for each phase of every job in ERP.
• Ensure subcontracts are returned and signed from the subcontractor.
• Manage job flow in the ERP system.
• Ensure work authorization/contracts are fully executed.
• Analyze job costs for accuracy.
• Update estimated completion dates and other relevant project financial data.
• Obtain job progress information from Project Managers and provide daily/weekly updates to customers.
• Coordinate, create, review, and analyze monthly progress invoices for billing accuracy.
• Analyze monthly over and under billing (WIP) results.
• Conduct WIP report audits to ensure data accuracy.
• Work with internal stakeholders to help collect payment from customers.
• Collect and distribute information for customer surveys.
• Engage with customers and deliver quality customer service.
• Support office as needed and directed by the Branch Accountant.
• Participate in the weekly production meetings.
• Update customer portals as necessary.

Skills

Office administration

Data analysis

Attention to detail

Communication skills

Multi-tasking

Problem solving

Education

High school diploma

College degree preferred

Tools

Microsoft Office Suite

Job description

As a Project Coordinator you will be responsible for contributing to the overall success of the financial and accounting information associated with office projects. This is a highly interactive position that is essential to the success and management of construction projects at BluSky. The Project Coordinator will work closely with project managers, superintendents, and project directors to reconcile job budgets, timely invoice our clients, accurately capture past and future costs, and maintain project documentation.

Hourly Pay Range:

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Upload budgets and ensure relevant production information is correct in the ERP system for sold jobs
• Work with Operations to review Subcontractor Agreements and Purchase Orders for each phase of every job and ensure accuracy in the ERP system
• Ensure subcontracts are returned and signed from the subcontractor
• Manage job flow in the ERP system
• Ensure work authorization/contracts are fully executed
• Analyze job costs for accuracy
• Update estimated completion dates and other relevant project financial data based on information provided by the Project Managers or Project Directors
• Obtain job progress information from Project Managers and provided daily / weekly (as required) updates to the customers
• Coordinate, create, review, and analyze monthly progress invoices to ensure billing accuracy and meet contractual terms
• Analyze monthly over and under billing (WIP) results
• Conduct WIP report audits to ensure data accuracy
• Work with internal stakeholders to help collect payment from customers
• Collect and distribute information for customer surveys
• Engage with customers, as needed, and deliver quality customer service
• Support office as needed and directed by the Branch Accountant
• Participate in the weekly production meetings
• Update customer portals as necessary

SUPERVISORY RESPONSIBILITY:

• This position has no direct reports

COMPETENCIES, KNOWLEDGE, SKILLS, AND ABILITIES:

• Must demonstrate a high level of accuracy and consistent work performance
• Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
• Strong problem solving, analytical and multi-tasking skills
• High level of interpersonal skills with the ability to engage in teams and different personality types
• Excellent written and verbal communication skills

QUALIFICATIONS & REQUIREMENTS:

• 2 or more years' office administration experience preferred
• Ability to analyze data and problem solve
• Must be detailed, organized and accurate
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)
• Excellent written and verbal communication skills
• Ability to interact with employees and vendors in a clear and professional manner

EDUCATION:

• High school diploma or a College degree in business administration, or a related field is preferred.

TRAVEL:

• Minimal travel. Some out-of-area and overnight travel may be expected for training or meetings.

WORK ENVIRONMENT & PHYSICAL JOB DEMANDS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can range from quiet to significantly loud.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly lift and/or move between 25-50 pounds. While performing the duties of this job, the employee is regularly required to stand, walk, use hands and fingers to handle material, reach with hands and arms, and talk and hear. The employee is required to regularly move and walk around the office.

COMPENSATION:

This position offers competitive hourly pay rates and a comprehensive benefits package that includes: a matching 401(k) plan, health insurance (medical, dental, and vision), paid time off, paid holidays, disability coverage, job-specific equipment (e.g., laptop, smartphone, etc.), and a corporate apparel allowance.

BluSky also offers extended benefits such as: an Employee Assistance Program, Accident and Critical Illness Coverage, LegalShield, Professional Development Opportunities, a Paid Employee Referral Program, Vendor Discounts, and much more.

EEOC:

BluSky is dedicated to the principles of equal employment opportunity. BluSky prohibits unlawful discrimination against applicants or employees based on age 40 or over, race, sex, color, religion, national origin, disability, genetic information, sexual orientation, or any other applicable status protected by Federal, State, or local law.

It is and will continue to be the policy of BluSky that all people are entitled to equal employment opportunity based on their individual qualifications, performance, and potential without regard for any protected status, as required by state and federal law.

Bonus

0

Commission

0

Equal Opportunity Employer/Disability/Veterans
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