Project Coordinator

Apex Talent Solutions; United States; Hybrid; USD 48,000 - 71,000; Full time

Job summary

Apex Talent Solutions is supporting a specialist consultancy delivering a major UK Defence and Aerospace programme and is seeking an experienced Project Coordinator / PMO Analyst to join the delivery team in Reading on a hybrid basis. The role requires 3–5 years in project coordination, PMO or project support, and practical Power BI experience to develop dashboards and track delivery performance.

You will work with senior programme leaders to coordinate activities, maintain project information

Qualifications

• 3–5 years of experience in a Project Coordinator, PMO Analyst, Project Support Officer or similar role.
• Practical experience using Power BI, including developing dashboards and presenting project data.
• Experience maintaining risk registers, action logs, project trackers and delivery reports.
• Strong Microsoft Excel, PowerPoint and Microsoft 365 skills.
• Active SC security clearance is essential.

Responsibilities

• Maintain the programme’s Acceleration Initiative Register, coordinating meetings, tracking initiatives and ensuring records remain accurate and up to date.
• Maintain the Risk Register and coordinate fortnightly risk review meetings, tracking mitigation activities and outstanding actions.
• Attend sprint and delivery meetings, capture decisions, distribute meeting notes and proactively follow up actions through to completion.
• Manage team planners, task updates and supporting documentation, ensuring information is consistently recorded and maintained.
• Develop Power BI dashboards to monitor delivery progress, risks, actions and programme performance.
• Support dashboard development and data management using Power Apps where required.
• Prepare draft steering committee packs, sprint reports and programme updates for review by senior stakeholders.
• Support effective communication and coordination across project teams, technical specialists and programme leadership.

Skills

Project coordination

Stakeholder coordination

Organisation and time management

Tools

Power BI

Microsoft Excel

Microsoft PowerPoint

Microsoft 365

Job description

Project Coordinator — Defence Programme Delivery (Power BI)

Location: Reading (Hybrid — 2–3 days onsite)

Contract: Initial 6 months, likely extension

Security Clearance: Active SC required

Sector: Defence / Aerospace / Technology

We’re supporting a specialist consultancy delivering a major UK Defence and Aerospace programme and are looking for an experienced Project Coordinator / PMO Analyst to join a high-priority programme delivery team.

This is an excellent opportunity for someone with approximately 3–5 years’ experience in project coordination, PMO or project support, who has strong organisational skills and practical experience using Power BI to develop dashboards and track delivery performance.

The successful candidate will work closely with senior programme leaders, helping coordinate activities, maintain accurate project information and ensure actions are progressed across multiple workstreams.

Key Responsibilities

• Maintain the programme’s Acceleration Initiative Register, coordinating meetings, tracking initiatives and ensuring records remain accurate and up to date.
• Maintain the Risk Register and coordinate fortnightly risk review meetings, tracking mitigation activities and outstanding actions.
• Attend sprint and delivery meetings, capture decisions, distribute meeting notes and proactively follow up actions through to completion.
• Manage team planners, task updates and supporting documentation, ensuring information is consistently recorded and maintained.
• Develop Power BI dashboards to monitor delivery progress, risks, actions and programme performance.
• Support dashboard development and data management using Power Apps where required.
• Prepare draft steering committee packs, sprint reports and programme updates for review by senior stakeholders.
• Support effective communication and coordination across project teams, technical specialists and programme leadership.

Experience Required

• Approximately 3–5 years’ experience in a Project Coordinator, PMO Analyst, Project Support Officer or similar role.
• Practical experience using Power BI, including developing dashboards and presenting project data.
• Experience maintaining risk registers, action logs, project trackers and delivery reports.
• Strong Microsoft Excel, PowerPoint and Microsoft 365 skills.
• Excellent organisation, communication and stakeholder coordination skills.
• Ability to manage competing priorities, maintain accurate records and proactively follow up outstanding actions.
• Active SC security clearance is essential.

Desirable Experience

• Power Apps and Microsoft Planner.
• Agile delivery environments, sprint meetings or project controls.
• Defence, Aerospace, Engineering or other highly regulated environments.
• Experience supporting complex technology or engineering programmes.

Contract Details

• Initial 6-month contract with potential extension.
• Hybrid working, typically 2–3 days per week onsite in Reading.
• Supporting a major, long-term UK Defence and Aerospace programme.

This opportunity would suit a proactive, detail-oriented individual who enjoys working within delivery teams, improving reporting processes and helping complex programmes stay organised and on track.