Project Coordinator

BCD Meetings & Events; United States; Hybrid; USD 53,000 - 55,000; Full time

Benefits offered by this job

Flexible Working

Growth opportunities

Voice at all levels

Make your move

We’ve got you covered

We’re positive

Job summary

BCD Meetings & Events is seeking a Project Coordinator to support Life Sciences meetings in a fast-paced, highly regulated environment where details and deadlines matter. You will partner with a Project Manager to handle registration, attendee communications, travel coordination and onsite materials.

You will manage compliance-focused workflows, maintain data accuracy in Cvent and Excel, and nurture strong relationships with teammates, clients, and partners to keep programs moving forward.

Qualifications

• Bachelor’s degree required.
• Experience in Life Sciences meetings preferred.
• Familiarity with Cvent or similar platforms.

Responsibilities

• Support Life Sciences meetings from registration to travel coordination and onsite materials.
• Partner with a Project Manager to power planning, timelines and deliverables.
• Maintain accurate attendee communications and data across systems.

Skills

Organizational skills

Compliance awareness

Attendee communications

Travel logistics

Relationship building

Education

Bachelor's degree

Tools

Cvent

Excel

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&E at bcdme.com/careers

About The Role

Love keeping moving pieces organized and making events come to life? As a Project Coordinator at BCD M&E, you’ll support Life Sciences meetings in a fast-paced, highly regulated environment where details, deadlines, and compliance really matter. You’ll partner closely with a Project Manager to help power everything from registration and attendee communications to travel coordination and onsite materials. It’s a great fit for someone who enjoys structured work, cross-functional collaboration, and making every program run smoothly.

You’re Good At

• Staying organized across multiple meetings, timelines, and deliverables without losing sight of the details.
• Working in a compliance-focused Life Sciences environment where accuracy, documentation, and process matter.
• Managing attendee communications, registration workflows, and data within tools like Cvent and Excel.
• Coordinating HCP travel and logistics while handling sensitive information with care and professionalism.
• Building strong relationships with teammates, clients, and partners while keeping projects moving forward.

You Might Also Have

• Experience in event planning, registration, or project coordination.
• Familiarity with Life Sciences meetings, HCP attendee management, or other highly regulated programs.
• Working knowledge of Cvent or other event and data management platforms.
• A bachelor’s degree and a passion for growing your career in meetings and events.
• A positive, team-first mindset and a genuine love for supporting others.

You Should Know

• Regular, dependable working hours are expected, with flexibility to manage deadlines and support meetings in various stages of the planning process.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows: Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Project Coordinator is between $52,500 - $55,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.