Project Coordinator

TransCore ITS, LLC; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

TransCore ITS, LLC in Tampa, Florida is seeking a full-time Project Coordinator to assist in project management tasks and ensure proper coordination of technical staff. The role includes tasks such as managing schedules, preparing reports, and supporting project expenditures.

The ideal candidate will have relevant experience in project coordination, strong communication skills, and proficiency in Microsoft applications. This position requires on-site presence and a focus on detail and proactive problem-solving skills.

Qualifications

• 2 years of related experience in project coordination or a similar role.
• Meticulously manage project details.
• Capable of working quickly to meet deadlines.
• Strong focus on precision in tasks.
• Reliable, consistent performance.
• Proactive problem-solving skills.
• Strong verbal and written communication skills.

Responsibilities

• Support the Project Manager with administrative tasks.
• Prepare routine correspondence and reports.
• Monitor project expenses and budgets.
• Manage team schedules and assignments.
• Maintain organized project documentation.
• Assist with hiring and training personnel.

Skills

Project management principles

Interpersonal skills

Ability to work alternate schedules

Windows applications

Communication of complex issues

Budgeting

Staffing

ITS terminology

Strategic Business Plans

Education

High school diploma or GED

College degree (preferred)

Tools

Microsoft Excel

Microsoft Word

Job description

TransCore (TCI), a subsidiary of ST Engineering, is seeking a full-time, on‑site Project Coordinator to join our team in Tampa, Florida. Please note that this position requires on‑site presence.

Job Summary

The Project Coordinator will assist the Project Manager in performing administrative support activities and direct the coordination of technical staff responsible for installation, repair, and preventative maintenance of Intelligent Transportation Systems (ITS). Ensures adequate records and systems are maintained. Schedule personnel in day‑to‑day activities. Maintains communication with management and technicians in resolving technical problems and/or bringing problems to the attention of appropriate personnel. Responsible for identifying the right individuals to work on specific projects, providing necessary training and development, and assessing their performance to ensure efficient operation of maintenance functions.

Essential Duties and Responsibilities

• Support the Project Manager with organizational and administrative tasks.
• Prepare and compose routine correspondence and reports.
• Assist with monitoring project expenses, budget performance, and invoice development.
• Manage team schedules, assignments and communications.
• Monitor and report performance of field support personnel.
• Maintain accurate and organized project documentation.
• Participate in interviewing, hiring, and training field support personnel.
• Plan, develop, implement and evaluate maintenance progress.
• Assist with inventory and device tracking processes for department equipment.
• Communicate and coordinate with outside agencies as necessary.

Knowledge, Skills and Abilities

• Knowledge and understanding of project management principles.
• Skilled with good interpersonal skills.
• Ability to work alternate work schedules.
• Skill in the use of all Windows applications.
• Ability to coordinate real time activities and priorities.
• Ability to communicate complex issues in plain language, verbally, and in writing.
• Knowledge of key management concepts.
• Ability to communicate efficiently and effectively.
• Skilled in budgeting.
• Skilled in staffing.
• Knowledge of ITS terminology.
• Skilled in Strategic Business Plans.

Required Skills and Experience

• Typically requires 2 years of related experience in project coordination or a similar role.
• Ability to meticulously manage project details, ensuring all aspects are accurately tracked and documented.
• Capable of working quickly and efficiently to meet tight deadlines without compromising quality.
• Accuracy: Strong focus on precision in all tasks, ensuring data and project information are correct.
• Reliable and consistent in performance, able to be trusted with critical project tasks.
• Driven to achieve goals independently, with a proactive approach to problem‑solving.
• Focused on achieving project objectives and delivering results that meet or exceed expectations.
• Analytical Skills.
• Works well within a team, collaborating effectively with colleagues to achieve common goals.
• Takes initiative and is diligent in completing tasks, always striving for excellence.
• Strong verbal and written communication skills, able to convey information clearly and effectively.
• Possesses basic skills in Microsoft Excel and Word, with the ability to use these tools for project management tasks.

Education

High school diploma or general education degree (GED) required; College degree preferred.

Language Skills

Ability to read, to write reports, effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to apply concepts of basic mathematical skills.

Reasoning Ability

Apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee is frequently required to sit, stand and walk. The employee must regularly lift and/or move up to 30 pounds. Specific vision abilities required by this job include color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts; fumes or airborne particles, risk of electrical shock, outdoor weather conditions, and moving traffic. The employee is occasionally exposed to high, precarious places. The noise level in the work environment is usually moderate.